Appendix C 

Sample Letters for Use With State Employment Office

These letters are used to establish interest with the State Unemployment Office to utilize its job referral service for casual and temporary employment opportunities. The sample letters may be modified as necessary to suit local needs. Sample letters include:

C–1, Letter of Intent for Filing With State Unemployment Office.

C–2, State Unemployment Office’s Letter of Certification.

Sample Letter C–1

Letter of Intent for Filing With State Unemployment Office

Used to initiate utilization of the State Unemployment Office’s job referral service for casual and temporary employment opportunities.

[__ Postal Service letterhead with postal facility and address__]

[__ date__]

[__ state__] Unemployment Office
[__ street address__]
[__ city/state/ZIP+4__]

 

The U. S. Postal Service plans to utilize your job referral service for casual (limited–term) noncareer appointments. We believe these appointments, when needed, will not only assist us in meeting certain operational needs, but will also furnish us with an important opportunity to broaden our relationship.

To be eligible for referral, an individual must be on the rolls of your office as actively seeking employment, at least 18 years of age, and either a citizen of the United States or a permanent resident alien. Once referred, the individual will be subject to our suitability screening.

Since we are able to accommodate only applicants who are able to meet our specific needs, referrals should be made only on request. Referral requests will provide complete information, such as salary, hours, and nature of the work, as well as a date and time for interview.

My telephone number is [__ number__].

The U.S. Postal Service is an equal employment opportunity employer.

 

[__ signature__]
[__ name__]
[__ position title__]
[__ district__]

 

 

 

Sample Letter C–2

State Unemployment Office’s Letter of Certification

Used by the State Unemployment Office to certify that the referred individual meets Postal Service requirements.

[__ state unemployment office letterhead__]

[__ date__]

United States Postal Service

[__ postal facility__]
[__ street address__]
[__ city/state/ZIP+4__]

 

Dear [__ postmaster__]

[__ name of applicant__], [__ Social Security number__], [__ address__] is actively seeking employment and meets the requirements you have placed on file with this office.

 

[__ signature__]
[__ name__]
[__ position title__]
[__ district__]