D2 Tracking Dual Compensation Waivers

For the purpose of tracking the use of the Postal Service’s authority to waive dual compensation provisions for former postal employees hired as reemployed annuitant PMR/LRs and TRCs, the district Human Resources manager must:

  1. Consolidate year–end listings of the names, Social Security numbers, and positions (TRC or PMR/LR) of persons for whom waivers were approved, along with copies of the separate records of each dual compensation waiver approval and the retiree’s dual compensation waiver statement from local hiring officials.
  2. Prepare statistical reports for a final year–end summary reflecting the following information:
  3.  

    Reporting District:

    Name of District:

    Statistical Elements:

    Number of hired civilian retirees (postmaster relief/leave replacements (annuitants) or temporary relief carriers (annuitants)).

  4. Forward copies of the following information to Headquarters within 10 working days after the close of the calendar year:
    1. Year–end listing of persons for whom waivers were approved.
    2. Records of waiver approval for each person showing the appointee’s name, position to which appointed and its location, and a brief description of recruitment efforts.
    3. The retiree’s dual compensation waiver statement.
    4. Year–end statistical reports.
    5. Negative reports, if appropriate.
  5. Mail reports to:
  6. MANAGER, SELECTION, EVALUATION, & RECOGNITION
    US POSTAL SERVICE
    475 L’ENFANT PLAZA SW RM 9671
    WASHINGTON DC 20260–4250

Note: Human resources personnel and postmasters are to note that any documentation related to the hiring under this authority and the granting of pay or annuity reduction waivers are subject to OPM’s review upon request. It is essential to maintain complete employee files that include all items listed above.

Sample Letter D–1

Annuitant’s Dual Compensation Waiver Statement

[__ Postal Service letterhead with postal facility and address__]

[__ date__]

To: [__ postmaster__]

I hereby accept reemployment with the U.S. Postal Service as a [__ postmaster relief/leave replacement or temporary relief carrier__].

My acceptance of this appointment is with the understanding that under the dual compensation waiver provisions of Public Law 103–336 and Office of Personnel Management (OPM) authority, I will serve as a [__ postmaster relief/leave replacement or temporary relief carrier__] on an emergency basis without offset of pay or annuity. It is also my understanding that this appointment with the dual compensation waiver is limited to 180 days of actual work in a calendar year. Any days worked beyond the allowable time frame will be subject to a salary or annuity reduction.

Signature:
Print Name:
SSN:
Date:

Sample Letter D–2 (p. 1)

Notice to Reemployed Annuitant of Effect of Special Reemployment Status on Retirement and Insurance

[__ Postal Service letterhead with postal facility and address__]

[__ date__]

To: [__ annuitant__]
[__ street address__]
[__ city, state, ZIP__]

Date of Birth:

SSN:

CSA Number:

Date of Appointment:

This is to advise you of the status of your retirement benefits during your reemployment as a temporary relief carrier (TRC) or postmaster relief/leave replacement (PMR/LR) hired on an emergency basis.

Reemployed annuitants under the Civil Service Retirement System (CSRS) or the Federal Employees Retirement System (FERS) generally continue to receive their annuity during reemployment, but their salary during reemployment is reduced by the amount of annuity allocable to the period of reemployment. However, beginning from the date of your reemployment stated above, you are not subject to these requirements due to a special provision of Public Law 103–336, Federal Employees’ Pay Comparability Act of 1990. Under this special provision, you will continue to receive your annuity and full salary while you are serving as a TRC or a PMR/LR. This exception to the regular offset provision is applicable only while you serve under this appointment. Because you qualify to receive full salary and full annuity during this appointment, the following rules apply to you:

Retirement

By law, you are not covered by CSRS or FERS for your service under this appointment. This means that you will not have retirement deductions for CSRS or FERS withheld from your pay, and your service under this appointment will not count toward additional retirement benefits. You are also not eligible to participate in the Thrift Savings Plan.

If you are receiving a disability annuity and you have not been found recovered or restored to earning capacity, you will continue to receive your annuity and full salary. However, the reemployment may result in a finding of recovery or restoration to earning capacity. If you are found recovered or restored to earning capacity, the annuity will be terminated.

Sample Letter D–2 (p. 2)

Notice to Reemployed Annuitant of Effect of Special Reemployment Status on Retirement and Insurance

Health and Life Insurance

Any health and life insurance coverage you have as an annuitant under the Federal Employees Health Benefits (FEHB) or Federal Employees’ Group Life Insurance (FEGLI) Programs will continue while you are employed under this appointment, unless you voluntarily elect to drop your coverage, or in the case of a recovered disability annuitant, the annuity is terminated. The Office of Personnel Management (OPM) will continue to withhold premiums from your annuity as long as your coverage continues as an annuitant.

If you have additional questions regarding your appointment or the effect of your reemployment on your retirement benefits, you should contact [__ name__] at [__ number__].

[__ signature__]

Manager, Human Resources

[__ district__]
cc: U. S. Office of Personnel Management

 

Sample Letter D–3

Notice to the Office of Personnel Management (OPM) of Reemployment of Annuitant

[__ Postal Service letterhead with postal facility and address__]

[__ date__]

Retirement Operations Center
US Office of Personnel Management
PO Box 45
Boyers PA 16017–0045

RE: [______ annuitant’s name_______]
CSA Number:
SSN:
DOB:

This is to advise you of the reemployment of the above–named annuitant.

[__ Mr./Ms. name__] will be reemployed with the U. S. Postal Service as a [__ postmaster relief/leave replacement or temporary relief carrier__], effective [__ date__], in an intermittent limited term appointment for a period not to exceed 180 days of actual work in a calendar year. During this appointment, the annuitant will be exempt from annuity offset per OPM approval granted in accordance with 5 CFR, Part 553, and Public Laws 102–190, National Defense Authorization Act for Fiscal Years 1992 and 1993 and 103–336, Pay Comparability Act.

Enclosed is a copy of the personnel action effecting the appointment and the Notice of Effect of Special Reemployment Status on Retirement and Insurance provided the annuitant. Your office will be notified upon completion of the reemployment.

Any questions regarding this matter may be referred to [__ name__] at [__ number__].

Sincerely,

[__ signature__]

Manager, Human Resources

[__ district__]

Enclosures
cc: Employee