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Supplying Principles and Practices > USPS Supplying Practices Process Step 2: Evaluate Sources > Subcontracting with Small, Minority, and Women Owned Business
Subcontracting with Small, Minority, and Women
Owned Business
Suppliers are encouraged to use small, minority, and woman-owned
businesses (SMWOBs) as subcontractors to the maximum extent consistent
with effective contract performance.
Each supplier awarded a contract valued at $500,000 or more must submit
calendar-quarter reports (Purchase/SCM Teams may require more frequent
submittals) on its subcontracting activity for that contract. Three types of
reporting methods may be used: (1) reports showing direct subcontract
awards awarded under the Postal Service contract; (2) reports showing
subcontracting activity that is allocable to the Postal Service contract using
generally accepted accounting practices; or (3) reports that are a combination
of the two. During discussions, the Purchase/SCM Team and the Supplier
must agree to which type of report will be used.
Plans which specifically address subcontracting with SMWOBs are required
for all contracts valued at $1 million or more. Unless formally waived by the
Contracting Officer for urgent and compelling business reasons, or for the
reasons discussed below, suppliers must submit the plans with their
proposals, and plans must be agreed to before award of the contract (small
businesses are exempt from this requirement). Provision 3-1: Notice of
Small, Minority, and Woman-owned Business Subcontracting Requirements,
which discusses the plan requirement and exempts small businesses from
the requirement, is incorporated by reference in Provision 4-1: Standard
Solicitation Provisions, and must be checked-off by Contracting Officers for
all solicitations for contracts estimated to value $1 million or more, except
when an indefinite-delivery contract or ordering agreement will be used and
the Purchase/SCM Team determines that requiring a plan would not be
feasible.
In accordance with Clause 3-2: Participation of Small, Minority-, and
Woman-Owned Businesses, the policy of the Postal Service is to encourage
the participation of small, minority-, and woman-owned businesses in its
purchases of supplies and services to the maximum extent practicable,
consistent with efficient contract performance. The supplier agrees to follow
the same policy in performing this contract and also agrees that any eventual
subcontractors will also follow the same policy.
Clause 9-9: Equal Opportunity Preaward Compliance of Subcontracts states
that a Prime Supplier may not enter into a first-tier subcontract for an
estimated or actual amount of $10 million or more without obtaining in writing
from the Contracting Officer a clearance that the proposed subcontractor is in
compliance with equal opportunity requirements and therefore eligible for
award.
Involve Suppliers Early topic, Conceptualize Need task, Process Step 1:
Identify Needs
Conduct Market Research and Benchmarking Analysis topic, Decide on
Make vs. Buy task, Process Step 1: Identify Needs
Develop, Issue, and Analyze Responses from RFI topic, Decide on Make vs.
Buy task, Process Step 1: Identify Needs
Develop Purchase Plan and Best Value Parameters topic, Prepare Project
task, Process Step 2: Evaluate Sources
Involve Suppliers in Planning topic, Collect Ideas and Build Fact Base task,
Process Step 2: Evaluate Sources
Develop and Finalize Sourcing Strategy topic, Develop Sourcing Strategy
task, Process Step 2: Evaluate Sources
Define Supplier Diversity Objectives topic, Develop Sourcing Strategy task,
Process Step 2: Evaluate Sources
Prequalify Suppliers topic, Perform Solicitation-Related Activities, Process
Step 2: Evaluate Sources
Issue Request for Proposals (RFP) and Publicize Requirements topic,
Perform Solicitation-Related Activities task, Process Step 2: Evaluate
Sources
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