Human Resources

2009 Combined Federal Campaign Guidelines

Schedule and Responsibilities

Each fall the U.S. Postal Service® joins other federal agencies in the Combined Federal Campaign (CFC). In accordance with Office of Personnel Management (OPM) regulations, the campaign runs for a 6-week period between September 1 and December 15, as established by the local Federal Coordinating Committee.

Vice presidents of Area Operations have campaign responsibility. Area offices must ensure that campaign information is disseminated to all offices under their juris­diction.

Guidelines Online

Publication 530, Combined Federal Campaign Opera­tional Guidelines, October 1994, explains how to carry out a successful campaign; revises position titles, facility loca­tions, and dates of campaign; and is available on the Postal Service™ PolicyNet website:

n Go to

n Under “Essential Links” in the left-hand column, click PolicyNet.

n Click on PUBs.

The OPM website ( offers additional infor­mation on the Combined Federal Campaign, including geo­graphic boundaries.

Pledge Form Management Instructions

(Pledge forms vary throughout the country.)

1. Make sure local campaign staff check pledge forms for completeness.

2. Distribute pledge forms as follows:

a. CFC audit copy — submit to appropriate CFC offi­cial.

b. Employee copy — return to employee.

c. Payroll Office copy:


If the employee has chosen to…


Give a one-time contribution (cash, check, or money order),

Destroy the Payroll Office copy.

Make a contribution via payroll deduction,

Make sure:

n The current year’s pledge form is used.

n The Social Security Number or Employee Identification Number is legible.

n The employee’s work phone number is indicated.

n The deduction per pay period is indicated.

n The finance number of the employee is indicated

n The amount per pay period is at least $1.00.

n The annual amount is indicated.

n The annual amount per year is $26.00 when $1.00 is deducted per pay period.

n The amount of the contribution is to be made via payroll deduction.

n The employee signs and dates the pledge form.

n When the employee uses more than one pledge form for multiple charities, all forms are stapled together; the pay period deduction as well as the annual amount of the deduction are in the appropriate boxes. Mark the pledge forms 1 of 3, 2 of 3, etc.

On a weekly basis

Mail the Payroll Office copy to the following address, making sure a full return address for the CFC coordinator is included with each batch of forms:

Eagan Information Service Center
USPS Combined Federal Campaign
Post Office Box 21777
Eagan MN 55121-0777

The Eagan Information Center (ISC) retains the payroll deduction portions of the pledge cards for 6 months.

After January 1, 2010

Submit to the Human Resources Shared Services Center (HRSSC) PO Box 970400 Greensboro, NC 27497-0400 for entry.

Note: All cards dated or sent after January 1, 2010, will be returned to the CFC coordinator for entry by the HRSSC.

3. Submit corrections to the HRSSC, not to the Eagan ISC.

Note: All cards that are illegible or incomplete will be returned to the local CFC coordinator for processing at the HRSSC in pay period 02/10 or later.

Final Report

At the end of each campaign, the Eagan ISC prepares a report from the Postal Payroll System of CFC contributions through payroll deduction (as of pay period 02) as the annual report of national CFC contributions. Each perfor­mance cluster manager receives a copy.