All IRCs Item 330700 (pictured above) must be returned to SDOs/SSCs by January 31, 2010
All Postal Retail Units (PRUs) must return foreign-issued redeemed and U.S.-issued exchanged or unsold international reply coupons (IRCs) that expire on December 31, 2009, to their designated stamp distribution office (SDO) or stamp services center (SSC) before January 31, 2010. Only IRC Item 330700 with an expiration date of December 31, 2009 (as illustrated in this article) may be returned to the SDO/SSC. PRUs in districts where SDOs are consolidating will ship IRCs to their new Stamp Distribution Center according to special instructions provided for consolidated SDOs.
Important: IRCs with an expiration date before December 31, 2009, must not be returned to the SDO/SSC for any reason. IRCs with an expiration date before December 31, 2009, that were not returned as advised in past Postal Bulletin articles must be removed from your inventory, destroyed locally (no value), and posted as a shortage (AIC 767) to your unit reserve stock inventory. (POS units must enter a count in the “Count Inventory and Cash” workflow; select “yes” to the question “Is this a final count”.) Unit reserve custodians may submit a claim for loss to the district Finance manager following procedures in Handbook F-101, Field Accounting Procedures, subchapter 8-7, Claim for Loss. Upon receipt of an approved claim for loss, clear the stamp credit shortage (AIC 367) and offset to AIC 633, Claim for Loss; use Reason Code 10, Uncollectible Employee Items.
Redemption rates for foreign-issued exchanged IRCs are based on the round date stamp (on the right-hand side of the coupon) and the list below:
Handbook F-101, Field Accounting Procedures, part 11-6.6 contains specific instructions for submitting redeemed foreign-issued and U.S.-issued exchanged IRCs to their servicing SDO or SSC.
SDOs and SSCs must submit expired IRCs (depicted above) to the following address for receipt by February 28, 2010:
Eagan ASC Finance Branch
Financial Reporting
U.S. Postal Service
2825 Lone Oak Pkwy.
Eagan, MN 55121-9617
Note: Eagan ASC will only accept IRC Item 330700 with the expiration date of December 31, 2009.
See Handbook F-101, part 11-6.6, for additional information concerning IRCs.
Handbook F-101 is now available on the Postal Service PolicyNet website:
n Go to http://blue.usps.gov.
n Under “Essential Links” in the left-hand column, click PolicyNet.
n On the PolicyNet page, click HBKs.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
The direct URL for Handbook F-101 (October 2009) is http://blue.usps.gov/cpim/ftp/hand/f101.pdf (PDF version).
— Field and International Accounting,
Corporate Accounting, 12-31-09
