Establishment and Installation Heads: Statutory Requirement to Review and Post OSHA Form 300A Summary for Calendar Year 2009

The Occupational Safety and Health Administration (OSHA) requires all Postal Service™ installation and estab­lishment heads to prepare and post the OSHA Form 300A, Summary of Work-Related Injuries and Illnesses, summary for calendar year (CY) 2009. This requirement complies with 29 CFR 1904 and the Employee and Labor Relations Manual (ELM) 821, Actions in the Event of Accident, Injury, or Illness.

From February 1 through April 30, 2010, post a com­pleted and signed copy of the OSHA Form 300A for CY 2009 in a conspicuous place at every establishment where employees work or report to work. You must post an OSHA Form 300A even if you did not experience any OSHA inju­ries or illnesses in the calendar year.

Installation heads can get a blank copy of OSHA Form 300A at For assistance in completing this form, contact your servicing district safety office or see for detailed instructions.

Reviewing and Closing Out the OSHA Form 300 Log

OSHA Form 300A is a summary of data derived from the OSHA Form 300 Log. Before you complete and sign OSHA Form 300A, you must ensure that all entries on OSHA Form 300 Log are accurate and complete*. To verify the com­pleteness and accuracy of OSHA Form 300 Log, you must do the following:

1. Make sure there are no entries in Columns A through F that have the word “other”. Entries must be more specific to be considered correct by OSHA.

2. Check column F carefully. To ensure accuracy, note the parts of the body affected (including which side of the body) and the object or substance that directly injured or made the person ill.

Example: Second-degree burns on right forearm from acetylene torch.

3. Check columns K and L carefully. If an injury is iden­tified as “days away from work” on column K or “on-the-job transfer or restriction” on column L, you must ensure that the number of days entered is current and accurate.

4. Check columns G through M(6), which correspond to entries in OSHA Form 300A. Make sure that these columns are added correctly on OSHA Form 300 Log and match the totals on OSHA Form 300A.

5. Fill out the form completely and correctly including the Completed By, Title, Phone, and Date boxes at the bottom left side. Also, use “N/A” on number 18, Employee Death, if applicable.

Note: Installations or establishments with 10 or fewer total employees at anytime during the calendar year are not required to maintain and update an OSHA Form 300 Log.

Accounting for Contractor Employees

OSHA-recordable injuries or illnesses sustained by con­tractor employees who are directly supervised by Postal Service personnel must be entered on OSHA Form 300 and included in the calculations on OSHA Form 300A. Contact your servicing safety office if you have questions or need guidance for including a contractor-supervised nonem­ployee to your OSHA Form 300 Log.

Retaining Forms

Make sure that an OSHA Form 301, Injury and Illness Incident Report, is on file for each entry on OSHA Form 300. Postal Service installations must retain OSHA Forms 300, 300A, and 301 for 5 calendar years. PS Form 1769, U.S. Postal Service Accident Report, often used in con­junction with the OSHA forms, also must be retained for 5 years.

Reviewing and Posting OSHA Form 300A

As an installation or establishment head, you are required to complete, review, sign, and post OSHA Form 300A. When you sign on the Company Executive line, you are certifying that you have verified that the entries on OSHA Form 300A — and its supporting documents — are true, accurate, and complete.

The following steps are required for completing and posting OSHA Form 300A:

OSHA'S Form 300A Summary of Work-Related Injuries and Illnesses

1. Total out columns G through M on your OSHA Form 300 Log. Place these totals in the correspond­ing location on the OSHA Form 300A.

2. Add “09” in the blanks to make it read 2009.

3. Enter your establishment name (e.g., Anytown Post Office). Complete Street, City, State, and ZIP™ Code for your establishment.

4. Place the following as an industry description: “Pro­cessing and delivery of U.S. Mail”.

5. If the installation or establishment is a VMF, enter “8113”. If not a VMF, leave blank and go to #6.

6. Enter the following: “491110”.

7. Estimate average number of all employees at your establishment or installation for the calendar year.

8. Obtain your exposure hours from USPS Blue/Web-EIS using the following URL:

In the left directory, double-click Human Resources.

Double-click Safety Performance.

Double-click Total OSHA Injury/Illness. Double-click Exposure Hours.

Above the Time window, click the Ranking button.

In the Time window, select Calendar YTD (Month).

In YTD (Monthly) CY window, select Dec., 2009. In the Type window, locate your installation by area, cluster, and finance number.

The exposure hours will be in the Actual column for your installation. Place these hours in the location designated as #8.

9. As installation or establishment head, sign your name, and provide your job title, office phone num­ber, and date.

10. Make two copies of the completed and signed doc­ument. File one copy in local files, send the second copy to servicing safety, and post the original docu­ment where it can be viewed by all employees. Post on employee bulletin boards from February 1, 2010, through April 30, 2010.

    Note: You do not need to post the OSHA Form 300 Log with the OSHA Form 300A. Pull down the original after April 30, 2010, and maintain it in your file system for 5 calendar years.