Effective immediately, Handbook F-101, Field Accounting Procedures, is revised to include the following enhancements to the Narrowcast report for Chesapeake banking expenses:
n Postal retail units (PRUs) will now receive a daily Narrowcast report for all Chesapeake expenses related to Debit/Credit, Sure Money, and Change Fund expenses.
n PRUs will now receive a daily Narrowcast report for bank deposit expenses greater than $25.00.
The monthly Enterprise Data Warehouse (EDW) Narrowcast report for Chesapeake banking expenses, titled Monthly Reconciliation Exceptions Report, has been replaced with the Daily Reconciliation Exceptions Report.
Bank deposit expenses $25 and less are expensed to a service-wide finance number and will not appear on the new Daily Reconciliation Exceptions Report. A new report in the Accounting Data Mart (ADM), titled H.Q. Banking Expenses $25 and Less, is now available to provide a daily report of bank deposit expenses amounting to $25 or less. To view bank deposit expenses less than $25, log into the ADM and access the report by clicking the following: Accounting>Shared Reports>SAFR>ASC>HQ Banking Expenses $25 and Less.
Handbook F-101, Field Accounting Procedures
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8 Financial Differences — AICs 247 and 647
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8-3 Reconciliation Exceptions
[Revise the title of 8-3.1 to read as follows:]
8-3.1 For Banking, Credit and Debit Cards, Sure Money, and Change Funds
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8-3.1.2 Procedure
[Revise the introductory paragraph of 8-3.1.2 to read as follows:]
The procedure for reconciling Chesapeake banking activities (Bank Deposit, Debit/Credit, Sure Money, and Change Fund expenses) is as follows:
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[Revise 8-3.1.2 b to read as follows:]
b. An EDW Narrowcast report is sent daily, via e-mail (or hard copy for offices without e-mail) as follows:
(1) For all Debit/Credit, Sure Money, and Change Fund expenses.
(2) For bank deposit expenses greater than $25.00.
Bank deposit expenses $25 or less are expensed to a service-wide finance number. To view bank deposit expenses $25 or less, log into ADM and access the report by clicking the following:
Accounting>Shared Reports>SAFR>ASC>HQ Banking Expenses $25 and Less.
Note: For amounts equal to or more than $10,000, the accounting reconciliation branch (ARB) notifies the unit by telephone or e-mail within 5 days. If the ARB is unable to contact the unit, it will contact the district Finance office for assistance.
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We will incorporate this revision into the quarterly online update of Handbook F-101 available on the Postal Service PolicyNet website:
n Go to http://blue.usps.gov.
n Under “Essential Links” in the left-hand column, click PolicyNet.
n On the PolicyNet page, click HBKs.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
— Field and International Accounting,
Controller, 2-25-10
