Effective May 3, 2010, the Postal Service™ will revise Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM®) 507.2.1.5 and 703.3.2 to authorize Internet change-of-address (ICOA) orders for Department of State personnel when individuals move to, from, or between overseas destinations. Previously, the filing of all types of Department of State change-of-address orders was prohibited.
Mailing Standards of the United States Postal Service, Domestic Mail Manual (DMM)
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500 Additional Mailing Services
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507 Mailer Services
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2.0 Forwarding
2.1 Change-of-Address Order
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[Revise the title and introductory sentence of 2.1.5 as follows:]
2.1.5 Restricted or Prohibited Use
A change-of-address order cannot be filed or is restricted for the following:
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[Revise item b and add new item c as follows:]
b. Individuals may not file a change-of-address order for mail originally addressed to the individuals at Department of State ZIP Code 20521. Additionally, individuals may not file a change-of-address order to have mail forwarded to Department of State ZIP Code 20521.
c. Individuals may file a change-of-address order for mail addressed to or from Department of State ZIP Code 20189 only under the following conditions:
1. The change-of-address order is submitted through the Internet Change of Address (ICOA) entry under 507.2.1.4b. All other change-of-address methods are prohibited.
2. Only “Individual” orders are permitted.
3. Only “Permanent” orders are permitted.
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700 Special Standards
703 Nonprofit Standard Mail and Other Unique Eligibility
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3.0 Department of State Mail
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3.2 Conditions For Authorized Mail
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3.2.7 Address Format
[Revise 3.2.7 as follows:]
Address all official correspondence for transmission by the Department of State as follows:
Recipient’s Name (e.g., John Smith, or Information Management Officer)
Number, Street Designation (e.g., 9900 Vienna Place)
City, State, and ZIP+4 Code (e.g., Washington, DC 20521-9900)
3.2.8 Change-of-Address
[Revise 3.2.8 as follows:]
Change-of-address standards for Department of State mail are as follows:
a. Individuals may not file a change-of-address order for mail originally addressed to Department of State ZIP Code 20521. Additionally, individuals may not file a change-of-address order to have mail forwarded to Department of State ZIP Code 20521.
b. Individuals may file a change-of-address order for mail addressed to or from Department of State ZIP Code 20189 only under the following conditions:
1. The change-of-address order is submitted through the Internet Change of Address (ICOA) entry under 507.2.1.4b. All other change-of-address methods are prohibited.
2. Only “Individual” orders are permitted.
3. Only “Permanent” orders are permitted.
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We will incorporate these revisions into the next printed version of the DMM and into the monthly update of the online DMM available via Postal Explorer® at http://pe.usps.com.
— Mailing Standards, Pricing, 4-8-10
