Handbooks

Handbook F-101 Revision: Closeout Process for PO Box Transactions at Non-POS Units

Effective immediately, postal retail units with IRT and eMOVES reporting technologies are to follow the closeout procedures for Post Office™ box and caller service trans­actions outlined in Handbook F-101, section 6-6.4.1.

Handbook F-101, Field Accounting Procedures

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6 Revenues

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6-6 Post Office Box and Caller Service

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6-6.4 Unit Closeout Procedures

6-6.4.1 eMOVES and IRT Units

[Revise text to read as follows:]

The closeout employee provides the following documents to the Post Office box section for updating box holder infor­mation in WebBATS on a daily basis:

1. PS Form 1412. The closeout person reviews and compares PS Form 1412 entries with support docu­ments.

2. Support Documents (PS Form 1538, PS Form 3533, IRT/eMOVES system-generated unit 3544 for PO boxes/caller fees, and PS Form 3544). These are then submitted to the PO box clerk to be entered into the WebBats system.

3. WebBATS PO Box/Caller Service Receipt. After all PO box/caller service activities are entered into Web­BATS, print a WebBATS PO Box/Caller Service Re­ceipt by Date report for the business day. The report will consist of the following:

a. A list of PO box numbers or caller numbers with the amounts.

b. The subtotal of all amounts posted for each AIC (115, 158, 166, 167, and 535).

4. WebBATS Report. The PO box clerk validates the WebBATS report with the copies of PS Forms 3533 and 3544, initials the report and supporting docu­ments, and submits them back to the originating closeout person or supervisor to be filed locally.

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