Management Instruction (MI) AS-870-2010-1, Electronic Messaging, is now available on PolicyNet and is effective immediately. All previous MIs dealing with electronic messaging are obsolete.
The MI has been revised to update procedures and clarify policy on e-mail usage, security, and storage capacity allocated to Outlook users. Some specific changes are:
n The manager, Information Technology Engineering and Architecture approves any application change that impacts e-mail in terms of number of messages and associated schedule.
n Any e-mail considered to be a “chain e-mail” or an e-mail of religious or political nature will be considered misuse and can lead to suspension of e-mail.
n Outlook users can check their mailbox size by opening Outlook, then clicking Tools, then Mailbox Cleanup, and then View Mailbox Size. Alternatively, use “Alt + T” to open the tools menu, then “X” to open Mailbox Cleanup, then “M” to view mailbox size.
n Outlook signature blocks are restricted to essential contact information: name, title, organization, phone number(s), and e-mail address in a basic font style. Additional elements including graphic images; animations; a URL; inspirational, religious, or political messages; or a stylized background are prohibited.
MI AS 870-201-1 is available on the Postal Service™ PolicyNet website:
n Go to http://blue.usps.gov.
n Under “Essential Links” in the left-hand column, click PolicyNet.
n Click MIs.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
— IT Operations,
Chief Information Officer, 10-21-10
