Effective with the release of POS Change Request 806 (CR 806) beginning November 19, 2010, Handbook F-101, Field Accounting Procedures, is revised to allow temporary increases to retail floor stock limits for the following reasons:
n Retail floor stock may be increased up to twice the authorized limit when the stamp stock custodian is on scheduled leave for a period of 5 or more consecutive business days.
n Retail floor stock may be increased (no limit) to fulfill special customer orders. Note: Special customer orders are expected to be shipped to the retail floor stock and purchased on the same day. Increasing a unit’s authorized retail floor stock limit for special customer orders must never exceed 2 business days.
System enhancements included with CR 806 restrict POS retail floor stock limits from exceeding the authorized 2-week level. Temporary increases will require the following reason codes:
n 001 — Stock Custodian on Leave.
n 002 — Special Customer Order.
Handbook F-101, Field Accounting Procedures
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14 Segmented Inventory Accountability
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14-2 Retail Floor Stock
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14-2.3 Retail Floor Stock Limits
[Revise 14-2.3 to read as follows;]
For the purpose of establishing the retail floor stock limit, the calculation to determine same period last year (SPLY) stamp sales is to take the total amount reported in AIC 852 on the unit’s PS Form 1412 and subtract AICs 011, 086, and 094.
Temporary increases to retail floor stock accountability are authorized for the following two conditions:
1. Retail floor stock may be increased up to twice the authorized limit when the unit reserve stamp stock custodian is on scheduled leave for a period of 5 or more consecutive business days; i.e., if a unit is authorized $2000.00 and the unit reserve stamp stock custodian is on leave for 5 consecutive business days, the authorized retail floor stock may be increased up to $4000.00. For situations when the stamp stock custodian is on leave for extended periods (periods that require over twice the authorized limit), the unit reserve stock must be transferred to another employee.
2. Retail floor stock may be increased (no limit) to fulfill special customer orders. This exception will be for a period not to exceed 2 business days and restricted to special customer orders only.
Maximum retail floor stock levels are enforced by POS system limits. Temporary increases require the following reason codes:
n 001 — Stock Custodian on Leave.
n 002 — Special Customer Order.
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We will incorporate this revision into the next updated version of Handbook F-101 available on the Postal Service PolicyNet website:
n Go to http://blue.usps.gov.
n Under “Essential Links” in the left-hand column, click PolicyNet.
n On the PolicyNet page, click HBKs.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
— Field and International Accounting,
Controller, 11-4-10
