Effective December 2, 2010, Handbook F-101, Field Accounting Procedures, is revised to reflect a POS system enhancement that provides an electronic signature of the supervisor that initiates cash and stamp credit counts. The POS system–generated PS Form 3294 will now record the electronic signature of the supervisor initiating the count and the employee accepting the count. POS will only prompt for an actual signature when a witness is used to count an absent employee’s cash or individual stamp credit.
Handbook F-101, Field Accounting Procedures
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13 Stamp Stock and Cash Credits
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13-8 Conducting Cash Counts
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13-8.2 Recording Unit Cash Reserve Counts
After a physical count of the unit cash reserve, record counts as follows:
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b. POS units:
[Revise the fourth bullet to read as follows:]
n The system-generated form will record the electronic signature of the supervisor initiating the count and the employee assigned to review and accept the count. If a witness is used for the count, the witness must sign the system-generated PS Form 3294 in lieu of an electronic signature.
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13-8.5 Recording Cash Retained Counts
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[Revise item d to read as follows:]
d. The system-generated form will record the electronic signature of the supervisor initiating the count and the employee assigned to review and accept the count. If a witness is used for the count, the witness must sign the system-generated PS Form 3294 in lieu of an electronic signature.
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14 Segmented Inventory Accountability
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14-2 Retail Floor Stock
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14-2.6 Count Procedures
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[Revise the paragraph after item e to read as follows:]
The system-generated PS Form 3294 will record the electronic signature of the supervisor initiating the count and the retail associate who is assigned to review and accept the count.
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We will incorporate these revisions into the next updated version of Handbook F-101, available on the Postal Service™ PolicyNet website:
n Go to http://blue.usps.gov.
n In the left-hand column, under “Essential Links”, click PolicyNet.
n Click HBKs.
(The direct URL for the Postal Service PolicyNet website is http://blue.usps.gov/cpim.)
— Field and International Accounting,
Controller, 12-2-10
