Sarbanes-Oxley Act (SOX) compliance starts with you! The Postal Service’s employees are responsible for understanding the controls relevant to their daily job duties in order to be SOX compliant. You can ensure compliance by following established guidance on every transaction to receive an accurate count of revenue collected.
The latest SOX Key Control Guide is online at http://blue.usps.gov/sox/_pdf/Current_Key_Control_Guide.pdf. The guide details the proper procedure and required documentation for all Post Office™ and branch employees to follow. For example, all supervisors and individuals responsible for stamp accountability need to conduct accountability examinations at the required frequency using appropriate supporting documentation, ensuring independent counts, using proper recording requirements, and retaining count documents. Adhering to this procedure will continue to help prevent the Postal Service™ from losing revenue. The below list outlines the three controls tested regularly at Post Offices and branches:
n Individual Accountability.
n Unit Reserve Count.
n Inventory Self-Service Kiosk (formerly Automated Postal Center Stock).
You can also view links to the Key Control Guide Webinar series, hosted earlier this year by the SOX Program Management Office (PMO), and download the accompanying Q&A document. Access and review the latest webinar and Q&A document at http://blue.usps.gov/sox/field_controls.htm.
To see how your unit is doing, check the SOX Compliance Scorecard, available on the SOX website at http://blue.usps.gov/sox/sox_compliance_scorecard_2012.htm.
With your help and diligence, the Postal Service will continue to be SOX compliant at all Post Offices and branches!
Don’t forget — send SOX-related questions to the SOX inbox at SOX@usps.gov.
— SOX Management Controls & Integrations,
Controller, 7-12-12
