Commercial Invoice (PS Form 6182)
Instructions for completing and processing the Commercial Invoice

Note: Refer to the Documentation Requirement section of Alphabetical Listing of Countries and Cities Served in Publication 141, Global Express Guaranteed Service Guide, or in POS ONE to determine if a Commercial Invoice is required for a shipment. A Commercial Invoice may be required for personal shipments as well as for commercial shipments. If a commodity is not listed or if there is any doubt, complete a Commercial Invoice for the shipment.

The Commercial Invoice must be completed in English. Three copies must accompany the shipment. Make sure all of the following information is filled out completely and accurately.

  1. Enter the GXG Air Waybill number. It is the 10-digit USPS tracking number located on the bottom right corner of the GXG International Air Waybill (Shipping Label).

  2. [a-h] Enter the shipper’s full name, complete address, country, e-mail address, and telephone number including area/country codes. Including a telephone number may facilitate delivery.

  3. [a-j] Enter the recipient’s full name, complete address, country, e-mail address, and telephone number including area/country codes. Including a telephone number may facilitate delivery. The customer must provide this information. Provide the tax ID number (that is, GST, VAT, RFC, ABN, IN, other) or EIN (if applicable or known by the shipper). The customer must also state the purpose of the shipment—for example: gift (unsolicited), personal effects, personal use (new, no resale), catalog/order return, commercial sale, intra-company transfer, return for repair, return after repair, marked samples (no resale), mutilated samples (no resale), etc.

  4. Enter final country of destination for goods in this shipment. This can be different than the recipient’s country.

  5. Exporting carrier is pre-filled—FedEx Express.

  6. Total number of packages is pre-filled—1. (GXG shipments are limited to one package per shipment.)

  7. [a-b] Enter the total gross shipment weight in pounds and ounces. Mark whether the parties of the transaction are related or unrelated. Related refers to partners, officers, directors, employers, employees or owners of the business, company, or organization or related by blood, marriage, or common-law partnership. All others should mark the “Unrelated” box.

*The Commercial Shipments Only section, which includes numbers 8, 9 & 10 on the commercial invoice, is completed by business customers.
  1. [a-c] For commercial shipments, enter invoice date, invoice number, and customer order number (if applicable).
  2. [a-g] Enter the buyer’s full name, complete address, country, and tax ID number (that is, GST, VAT, RFC, ABN, IN, other) or EIN, if applicable.

  3. For commercial shipments, enter the terms and conditions of payment and delivery.
  1. Enter a FULL description of EACH item in the shipment (e.g., 100% wool sweater).
  2. Enter the country of manufacture of EACH item in the shipment (e.g., Ireland).
  3. Enter the quantity and unit of measurement for EACH item in the shipment (e.g., 2 dozen).
  4. Enter EACH item's unit/per piece value (e.g., $336/dozen).
  5. Enter the total amount and currency type (e.g., US $672). This should equal the number of units indicated in the unit of measure field, multiplied by the unit value amount (fields 13 x 14).
  6. [a - d]. Name, date, location, and written signature of the person completing this commercial invoice.
  7. Barcode scanning area.
  8. Enter the subtotal currency type (for example, US dollars) and total amount from column 15. This should be the same as the “Total Value for Customs” in section 3 of the GXG International Air Waybill (Shipping Label). 

  9. Enter any packing costs, including packaging.
  10. Enter the GXG postage/shipping charges.
  11. Enter any insurance premium paid to insure the shipment.
  12. Enter the sum of the total amount, packing cost, postage/shipping cost, and insurance cost.

Place completed Commercial Invoice in plastic pouch along with Air Waybill (Shipping Label).

Privacy Act Statement: Your information will be used to fulfill the product or service you requested. Collection is authorized by 39 U.S.C. 401, 403, 404, 407; 13 U.S.C. 301-307; and 50 U.S.C. 1702. Providing this information is voluntary, but if not provided, we may not process your transaction. We do not disclose your information to third parties without your consent, except to facilitate the transaction, to act on your behalf or request, or as legally required. This includes the following limited circumstances: to a congressional office on your behalf; to financial entities regarding financial transaction issues; to a USPS® auditor; to entities, including law enforcement, as required by law or in legal proceedings; to contractors and other entities aiding us to fulfill the service (service providers); to domestic and international customs pursuant to federal law and agreements, the U.S. Census Bureau, and other governmental entities with authority over exportation. For more information regarding our privacy policies visit www.usps.com/privacyoffice.

 

USPS Commercial Invoice (PS Form 6182)

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