Postal Terms

Z

Term

Abbreviation/Acronym

Definition

Cross-Reference

Function

AADC

 

(1) A presort level in which all pieces in the bundle or container are addressed for delivery in the service area of the same automated area distribution center (AADC). (2) An abbreviation used on mail container labels that identifies the contents as automated area distribution center mail (i.e., the ZIP Codes on the mail are served by the AADC).

(Compare with ADC.)

PC

abandoned mail

 

 

(See unclaimed mail.)

PC

absentee balloting materials

 

Postcard applications, ballots, voting instructions, and envelopes sent through the mail without postage prepayment. This public service enables U.S. expatriates, members of the Armed Forces in active service, and the U.S. Merchant Marine (and their spouses and dependents) to apply for registration and to vote when absent from the place of voting residence.

 

PC

Accelerated Career Entry Program

 

A developmental curriculum for new employees to gain knowledge, skills, abilities, and experience in positions identified with mission critical skill sets.

 

HR

accelerated reply mail

ARM

Origin Caller Service provided for barcoded reply mail at a postal facility other than the one to which the caller’s mail is actually addressed. Reply mail from the caller’s customers is captured on processing equipment programmed to include the unique ZIP+4 barcode assigned to the caller as part of the scheme sort at selected processing and distribution centers. The captured mail is held out for either immediate pickup by the caller or reshipment by USPS via Priority Mail Express service to the facility to which the caller’s mail is addressed.

(Compare with destination Caller Service.)

SS

acceptance

 

 

(See business mail acceptance.)

MA

accepts

 

The total number of mailpieces processed by an optical character reader or barcode reader and assigned to the correct stacker (open bin).

 

MP

accountable mail

 

Mail that requires the signature of the addressee or addressee’s agent upon receipt to provide evidence of delivery or indemnification for loss or damage. Accountable mail includes Priority Mail Express service and Special Service mail such as Certified Mail, Collect on Delivery, Insured Mail for more than $200, Registered Mail, Return Receipt, and Signature Confirmation.

 

RE

accountable materials

 

Certain items of inherent monetary value. These include postal items such as International Reply Coupons, postage stamps, philatelic products, Stamped Envelopes and Stamped Cards, blank Postal Money Order forms, or any unsold item awaiting destruction. Accountable materials also include service items provided to the general public on half of certain federal agencies such as migratory bird hunting and conservation stamps.

(See also stamp credit.)

RE

accountable paper

 

Paper in a postal facility that holds monetary value and must be accounted for including postage stock, International Reply Coupons, migratory bird hunting and conservation stamps, philatelic products, blank Postal Money Order forms, and items awaiting destruction.

 

FI

account identifier code

AIC

A three-digit code that assigns financial transactions to the proper account on the general ledger. Each AIC is assigned to a corresponding general ledger.

 

FI

Accounting Data Mart

ADM

A section of the Enterprise Data Warehouse that contains accounting and financial information.

 

FI

accounting period

AP

A period that forms one twelfth of the postal fiscal year. Each accounting period corresponds to a calendar month and is numbered from the beginning of the fiscal year that starts on October 1 (e.g., AP 1 is October, AP 2 is November).

 

FI

accounting service center

ASC

An accounting and disbursing facility that provides accounting support for postal activities. Each ASC specializes in one or more functions: Minneapolis, MN, payroll; San Mateo, CA, accounts payable, assets, and Centralized Account Processing System (CAPS); and St. Louis, MO, Postal Money Orders, customer insurance claims and inquiries for lost or damaged mail, processing PS Form 1412, Daily Financial Report, travel vouchers, and reconciliation of stock shipments.

 

FI

active delivery point

 

A delivery point that is currently occupied or vacant less than 90 days.

(See also no-stat delivery point and vacant delivery point.)

AM

activity code

 

A one-digit number that indicates the functional area in which an employee is assigned. The activity code is usually joined to the two-digit designation code as a second element and called designation/activity code.

(See also labor distribution code (LDC).)

FI

actual count

AC

The exact numerical count of all mail classes and products worked.

(See also first handling pieces (FHP).)

MP

ADC

 

(1) A presort level in which all pieces in the bundle or container are addressed for delivery in the service area of the same area distribution center (ADC). (2) An abbreviation used on mail container labels that identifies the contents as area distribution center (ADC) mail (i.e., the ZIP Codes on the mail are served by the ADC).

(Compare with AADC.)

PC

additional entry

 

Presenting a Periodicals mailing at an authorized Post Office other than the office of original entry.

(See also original entry.)

MA

additional entry office

 

A Post Office other than the office of original entry where a publisher is authorized to mail a Periodicals publication.

(See additional entry (AE).)

MA

additional mailing office

 

A Post Office other than the original mailing office used to mail nonprofit Standard Mail pieces.

(See also original mailing office.)

MA

additional office

 

 

(See additional mailing office.)

MA

address

 

The location to which USPS is to deliver a mailpiece. It consists of certain elements such as recipient name, street name and house number, and city, state, and ZIP Code as required by the mail class or product.

 

AM

address block

 

The area on a mailpiece containing the address to which USPS is to deliver a mailpiece.

 

AM

Address Change Service

ACS™

An automated address correction process that provides to participating mailers a data file containing change-of-address and undeliverable-as-addressed information. ACS is used in conjunction with Ancillary Service endorsements Change Service Requested and Address Service Requested. Three ACS products are available: (a) traditional ACS, in which the mailer modifies the address block to include an ACS Participant Code (#B) and optional keyline; (b) OneCode ACS, in which the mailer requests ACS using the Intelligent Mail barcode; and (c) Full Service ACS, in which the mailer uses the Intelligent Mail barcode and also presents mail that qualifies for Full Service discounts. Fees charged for ACS vary by mail class, mail shape, and mail product.

(See also Move Update.)

AM

address correction service

 

A system of Ancillary Service endorsements that enables a mailer to obtain an addressee’s new (forwarding) address if it is actively on file with USPS or the reason for nondelivery for an undeliverable-as-addressed mailpiece. This service is available alone using the Change Service Requested endorsement or as part of other Ancillary Service endorsements such as Address Service Requested in which the mail is forwarded and a separate notice of the new address is provided to the sender.

 

AM

addressee

 

The person or organization to which a mailpiece is addressed as shown in the delivery address. It is normally the intended recipient of the mailpiece.

 

AM

Address Element Correction

AEC

A process that identifies and revises incomplete or incorrect computerized address files and then attaches ZIP+4 and carrier route codes. It entails computer matching address records that cannot be coded using CASS-Certified address matching software. AEC can correct or add missing address elements (e.g., directionals like N or NW or street suffixes like AVE or DR) and return a standardized address along with information identifying the correction.

 

AM

Address Enhancement Services

AES

A designation in the competitive products category for Address Information System products.

 

AM

Address Information System product

AIS product

A raw database file made available to customers to enhance address standardization, obtain detail address information, and correct address records. AIS products include applications and electronic files such as Carrier Route, City State, Delivery Statistics, Enhanced Line of Travel (eLOT), Five-Digit ZIP, TIGER/ZIP+4, Z4Change, ZIP+4, and ZIPMove. Also called address management product.

 

AM

Address Information System Viewer

 

A system that provides the ability to retrieve, view, and print accurate and current ZIP Code information. It enhances the accuracy and currency of all information provided. Available product reporting options include Address Lookup, City/State/Delivery Type, County Name Retrieval, Delivery Statistics Retrieval, and ZIP+4 Retrieval.

 

AM

addressing

 

(1) The act of writing or printing a delivery address on a mailpiece or an address label affixed to a mailpiece. (2) The various activities entailed in address management such as developing and maintaining address lists and applying addresses to mailpieces in a mailing.

 

AM

address list

 

 

(See mailing list.)

AM

address management

AM

(1) The development and maintenance of address lists. (2) (capitalized) An organizational unit that provides policy and systems for the national address database, mailing list services, address correction service, forwarding, and other related addressing services.

 

AM

Address Management Services

AMS

A stand-alone Special Service available for a fee that mailers use to correct name and address lists, to correct occupant lists, to sort mailing list addresses to the finest possible ZIP Code level, or to sort mailing lists on cards by 5-digit ZIP Code. The Special Service includes address management products such as software and database files (e.g., Delivery Point Validation (DPV)). USPS also provides address changes to election boards and voter registration commissions.

 

AM

Address Management System

AMS

The national USPS database of every delivery address with its associated ZIP Code, ZIP+4 code, and city/state name that serves as the foundation of data for all address correction tools.

 

AM

Address Matching System Application Programming Interface

AMS API

Software used to develop address matching software. AMS API gives access to USPS matching logic that can be used to verify the accuracy of ZIP+4 returns. AMS API may be integrated within a manufacturers’ product and redistributed by the manufacturer.

 

AM

Address Quality Reporting Tool

AQRT

A Web-based application that uses possible data discrepancies to assist in identifying delivery routes to improve address quality.

 

AM

Address Service Requested

 

An Ancillary Service endorsement printed on mail by the sender that directs USPS to forward undeliverable-as-addressed mail and provide the sender notice of the new address. If no change-of-address order is on file or the time period for forwarding has expired, the piece is returned to the sender with the reason for nondelivery attached. Fees charged can vary by mail class and product.

 

AM

Address Sequencing

 

An Address Management Service in which address cards are arranged in order of delivery for city routes, rural routes, highway contract routes, and Post Office Box sections. For a qualifying mailer, address cards with either blank cards added (for missing addresses) or cards containing missing and new addresses may be added. Electronic Address Sequencing service is available for mailers who can electronically submit address files for sequencing.

 

AM

à découvert

 

(French) Universal Postal Union term: (1) An item with no envelope or packing found (“discovered”) in the mail. (2) An item for a particular country of destination inserted in a dispatch for an intermediate country.

(See also open transit.)

IN

adhesive

 

(1) The gum or glue on the back of a postage stamp. Stamp adhesive may be either water-activated or pressure-sensitive. (2) An adhesive stamp or label affixed to a mailpiece cover.

 

ST

adhesive stamp

 

A gummed stamp, either self-adhesive or with mucilage requiring moistening, that is designed to be affixed to mail.

 

ST

adjustable platform stool

 

A stool with a heavy base, adjustable for height and angle, used by clerks doing manual distribution. Informally, also called leaner and rest bar.

 

MP

Adjusted Service Commitment exclusion period

ASC exclusion period

The time during the year (the holiday mailing season in December) when service measurement results for Priority Mail, Priority Mail Express, Priority Mail Express International, and 3- to 5-day First-Class Mail services are not factored into the cumulative year-to-date scores for service products. During the exclusion period, performance data is available to guide management and is included in the externally reported corporate performance but is not factored into Pay for Performance.

 

FI

Adjustment Processing System

APS

A software application used to make payroll adjustments for employees other than rural carriers and their replacements for data obtained from PS Form 2240, Pay, Leave, or Other Hours Adjustment Request.

 

FI

AdjustPay

 

A Web-based application that enables a supervisor to review an employee’s history of paid hours and to authorize a limited number of payroll adjustment changes.

 

FI

administrative support facility

ASF

A single-function organization that typically serves the entire organization and reports directly to Headquarters (e.g., an accounting service center).

 

HR

Administrative Support Manual

ASM

A directive that contains policy and procedures for various administrative and support functions. These include postal organization, audits and investigations, communications, relations with other organizations, facilities and equipment, support services, supply management, and information resources. It is one of the policy manuals.

 

CO

Adult Signature

 

A Competitive Ancillary Service that requires the recipient of the mailpiece to be 21 years of age or older. The service has two options: (a) Adult Signature Required, in which anyone 21 years of age or older at the delivery address may sign for the mailpiece; and (b) Adult Signature Restricted Delivery, which requires the signature of the addressee or an authorized agent of the addressee, either of which is 21 years of age or older.

 

PC

Advanced Computing Environment

ACE

A systematic and cost-effect approach to manage information technology (IT) infrastructure by centralizing acquisition, development, and maintenance. ACE includes applications and data, information technology services, and information technology infrastructure, along with technical information, design rules, configuration details, and procedures appropriate to transition from centralized to distributed computing.

 

IT

advanced dispatch

 

A dispatch of mail made early enough to arrive at the destination facility before the critical entry time for that facility.

 

MP

advance deposit account

 

A liability account into which a mailer deposits funds that are maintained by USPS to pay for future services used by the mailer such as permit imprint mailings, Business Reply Mail pieces, postage due mail, or Periodicals. Also called trust fund account.

 

FI

Advanced Facer Canceler System

AFCS

 

(See Advanced Facer Canceler System 200 (AFCS 200) and Advanced Facer Canceler System with Optical Character Reader (AFCS/OCR).)

EN

Advanced Facer Canceler System 200

AFCS 200

A major upgrade to the Advanced Facer Canceler System with Optical Character Reader (AFCS/OCR) that retains all the functionality of the AFCS/OCR and adds image-based indicia detection, a switchback module that switches trail-oriented mail to lead orientation, a POSTNET barcode printer, and a two-tier 12-bin stacker module. The AFCS 200 faces and cancels collection mail, reads barcodes on prebarcoded mail, and identifies by OCR and prints a POSTNET barcode on mail that is not already barcoded. Most mail from an AFCS 200 can bypass the Delivery Bar Code Sorter/Output Subsystem (DBCS/OSS) and flow directly to a DBCS.

 

EN

Advanced Facer Canceler System with Optical Character Reader

AFCS/OCR

A machine with many components that culls, faces, and cancels through a series of automated operations First-Class Mail letter-size pieces received primarily from collection mail. The machine first culls or removes pieces that are too thick, too stiff, too long, or too tall. It then reads the indicia area to edge, face, and cancel the remaining letter mailstream and sorts the letters into one of seven stackers (six accept stackers and one bypass (reject) stacker). Two of the accept stackers (lead and trail) are for facing identification mark (FIM) mail, two are for mail local to the processing facility, and two are for outgoing mail. The FIM mail is taken from the AFCS/OCR directly to a delivery bar code sorter (DBCS). The local and outgoing mail is taken to a DBCS/OSS to have the POSTNET barcode printed and for further sorting.

 

EN

Advanced Leadership Program

ALP

A career development program for mid-level, non-executive managers who are identified as potential successors in Corporate Succession Planning.

 

HR

Advance Notification

 

A system that transmits information from mail.dat and PostalOne! data via Facility Access and Shipment Tracking (FAST) system to business mail entry units and processing facilities about the name of the mailing, approximate size, induction location, and approximate induction date.

 

IM

Advance Notification and Tracking System

 

An Internet-based application that facilitates the delivery and tracking of qualified Standard Mail pieces and Periodicals pieces with specific in-home delivery windows. It also provides mailers with delivery performance reports and data for each mailing.

 

DE

advertising mail

 

 

(See direct mail.)

MS

advertising portion

 

For price eligibility, the part of an authorized Periodicals publication that contains all material for which a valuable consideration is paid, accepted, or promised, that calls attention to something to get people to buy it, sell it, seek it, or support it and also includes the publisher’s own advertising. The advertising portion is measured as a percentage of the publication and charged a price that is different from the price charged for the nonadvertising (editorial) portion. Advertising is restricted or prohibited depending on the category of Periodicals authorization.

(Compare with nonadvertising portion.) (See also publication qualification category.)

PC

AEC II® Service

 

An enhancement to Address Element Correction that identifies and corrects nonmatching addresses using the computer program Delivery Force Knowledge™. The addresses are submitted, via AEC II, to delivery units to resolve address elements or determine the existence of the addresses.

 

AM

aerogramme

 

(obsolete) A postage-paid letter-size sheet of lightweight paper that was folded into an airmail envelope for correspondence to other countries. Enclosures were not permitted. Aerogrammes were discontinued in 2007.

 

IN

aerophilately

 

(philatelic) Stamp collecting that focuses on stamps, postage, covers, and other philatelic materials that relate to airmail.

 

ST

air contract transportation tag

ACT tag

A printed barcoded tag that bears information for routing mail containers to be transported by contracted air carriers.

 

MP

airlift

 

The movement of mail by air taxi operators and air carriers.

 

MP

Airmail™

 

(1) The transport of mail by air transportation. (2) A service by which international mail receives First-Class Mail service domestically, is dispatched by the most expeditious transportation, and receives air or priority handling in the destination country.

 

IN

Airmail™ etiquette

 

(philatelic) Airmail label.

 

IN

Airmail™ label

 

A gummed or self-adhesive label applied to a mailpiece sent at the international airmail price. The label includes “Airmail” and “Par Avion” (French for “by airplane”).

 

IN

airport mail center

AMC

(obsolete) A postal facility at an airport that received, concentrated, transferred, dispatched, and distributed mail transported by air. The last AMC was closed in 2010.

 

MP

airport mail facility

AMF

 

(See airport mail center (AMC).)

MP

air sack

 

(informal) A sack, often an overflow sack, containing few pieces of mail. Also called skin sack.

 

MP

air to surface diversion

 

A shift from air transportation to surface transportation to move mail while maintaining service commitments.

 

MP

air tray

 

(informal) A tray, often an overflow tray, containing few pieces of mail.

 

MP

A-label service

 

(informal) Priority Mail Express Hold for Pickup Service, so called because the similar prior service Priority Mail Express Post Office to Post Office Service used Label 11-A. Priority Mail Express Hold for Pickup Service actually uses Label 11-HFPU.

(Compare with B-label service.)

SH

all-purpose dating stamp

 

A handstamping device for imprinting (in red ink) the date, the name of city, and the Post Office branch or Post Office station on Registered Mail pieces and nonmail items such as receipts. Also called round-dater stamp.

 

RE

all-purpose container

APC

 

(See general purpose mail container (GPMC).)

MP

alpha test

 

A test that explores the interaction and consistency of successfully tested units such as new mail processing equipment. It generally means that interfaces, global data structures, and developed software module combinations are considered. The test is normally done by the developer, often in a laboratory environment.

(See also beta test and pre-beta test.)

EN

alternate access channel

 

A customer access point to postal products and services other than through a traditional postal facility such as a Post Office staffed by employees. Alternate access channels include Automated Postal Center kiosks; contract postal units; online services such as Click-N-Ship service at usps.com; Stamps on Consignment sold through commercial outlets such as drug stores and grocery stores; Stamps by Mail service; and USPS Approved Shipper. Also called alternative retail service.

 

RP

alternate delivery service

 

A delivery method that does not require a carrier. Caller Service, firm holdout, Post Office Box service, and general delivery are alternate delivery services.

 

DE

Alternate Mailing System

AMS

An authorized procedure that provides other methods for accepting permit imprint mail, outside a Manifest Mailing System or an Optional Procedure, to ensure proper postage payment and mail preparation without verification by weight.

 

MA

Alternate Postage Payment Method for Greeting Cards

 

An experimental product that provides a means by which individuals can mail greeting cards without affixing postage. The company producing the cards pays postage through a two-stage process. First, at least 50 percent of the postage is paid to USPS based on the company's reports of how many cards are sold to customers. Once cards are sold to individual customers, this payment is retained by USPS regardless of whether the cards are also mail. The remainder of the postage is collected based on scans of the Intelligent Mail barcodes printed on the card envelopes.

 

MS

Alternate Work Schedule

AWS

A program for eligible, full-time FLSA exempt employees that allows them to work extended days during each 2-week pay period to meet the full-time requirements of their positions in fewer than the usual 10 days. The expectation is that participants will generally work a minimum of 40 hours each week, subject to their status as FLSA-exempt employees.

 

HR

alternative addressing format

 

An authorized option to the standard delivery address format such as a simplified address, occupant address, or exceptional address.

(Compare with delivery address format.)

AM

alternative delivery

 

A nonpostal method to distribute or deliver mail matter. For example, facsimile and electronic funds transfer in place of First-Class Mail service; freight forwarding in place of Package Services, Priority Mail service, or Priority Mail Express service; private carriers in place of Periodicals or Standard Mail service.

(See also Private Express Statutes (PES).)

DE

alternative fuel vehicle

AFV

A postal vehicle that uses cleaner-burning alternative fuels such as ethanol, methanol, propane, hydrogen, electricity, and compressed natural gas.

 

TR

alternative retail services

 

 

(See Alternate Access Channels.)

RP

American Postal Workers Union, AFL-CIO

APWU

The labor union that is the exclusive bargaining representative of all employees in the bargaining unit for which it has been recognized and certified at the national level. APWU members are in the following bargaining units: clerk, maintenance, material support, and motor vehicle. The Information Technology/Accounting Service Center bargaining unit is also represented by the APWU but with a separate agreement.

 

HR

AM Standard Operating Procedures

AMSOP

A national program that standardizes morning delivery office procedures and management processes. It includes training in functional tools and data systems, audits of work processes and schedules, reviews of equipment utilization, and use of the Integrated Operating Plan to coordinate handoffs between delivery units and mail processing facilities.

 

DE

Ancillary Service

 

(1) Formally, an optional Special Service purchased for a fee in addition to the postage applicable to the mail class or product. These optional services vary in nature, and most may be purchased only for specific mail products or mailpiece shapes. Ancillary Services include Address Correction Service; Applications and Mailing Permits; Business Reply Mail service, Merchandise Return Service, and Bulk Parcel Return Service; Certified Mail; Certificate of Mailing; Collect on Delivery; USPS Tracking; Insurance; Parcel Airlift Service; Registered Mail; Return Receipt; Restricted Delivery; Shipper-Paid Forwarding; Signature Confirmation; Special Handling; and Stamped Envelopes, Stamped Stationery, and Stamped Cards. (2) Informally, forwarding, return, disposal, or address correction service provided by USPS for undeliverable-as-addressed (UAA) mail. The mail class or product determines the availability of a service and any charge if and when the service is rendered.

(See also Extra Service and International Ancillary Service.)

SS

Ancillary Service endorsement

 

A specified marking (wording) on the address side of a mailpiece added by a mailer to request an Ancillary Service that directs USPS how to handle undeliverable-as-addressed (UAA) mail and provide any corresponding address correction service.

 

AM

ANKLink®

 

An enhancement to NCOALink software that allows authorized licenses to acquire 30 months of limited change-of-address data beyond the 18-month period of complete data available through NCOALink software. Although ANKLink software does not return the new address as done by NCOALink software, it indicates customer moves for addresses that have occurred in months 19 to 48, along with the move effective date. Although never written out, the initials ANK represent “Address Not Known.”

 

AM

annex

 

A subsidiary building separate from a parent network mail processing facility or delivery unit (called carrier annex) that supports the need for additional operational floor space.

 

MP

Annual Compliance Determination

ACD

A report issued by the Postal Regulatory Commission (PRC) in response to the Annual Compliance Report submitted by USPS to the PRC. The PRC determines whether any price or fee in effect during the year under review were not in compliance with applicable provisions and whether any service standards were not met.

 

GC

Annual Compliance Report

ACR

A report submitted by USPS to the Postal Regulatory Commission under the Postal Act of 2006 that presents an analysis of costs, revenue, pricing, and quality of service for all products. For market dominant products, the report also presents measures of customer satisfaction and information about discounts and market tests.

 

GC

annual mailing fee

 

 

(See mailing fee.)

PC

Annual Performance Plan

 

A concise list of corporate targets for the coming year. All federal agencies, including USPS, are required to publish annual performance targets by the Government Performance and Results Act of 1993 (GPRA). The Annual Performance Plan is incorporated in the Comprehensive Statement on Postal Operations.

 

SP

Annual Performance Report

 

A document that publishes USPS results against its major annual corporate targets for the year. All federal agencies, including USPS, are required to publish annual results by the Government Performance and Results Act of 1993 (GPRA). The Annual Performance Report is incorporated in The Comprehensive Statement on Postal Operations.

 

SP

Annual Report

 

A document that presents by fiscal year financial data with statements of operations, balance sheets, and statements of cash flows. It contains an overview of the business, describes risk factors, and contains data and statistics such as mail volume and revenue by class and service, number of employees, number of postal facilities, and number of delivery points.

 

FI

Annual Staffing and Resource Management Simulator

ASRMS

A computer program that balances and tracks work load and workhours by accounting period. It is used to simulate staffing changes and to develop hiring plans.

 

HR

application program interface

API

Communicates POS ONE applications with USPS information systems as well as with specific service providers such as the bank card processor.

 

RP

appropriation

 

Public funds set aside by Congress as reimbursement for USPS costs for performing certain purposes. USPS is authorized to receive appropriations for (a) public service costs incurred by providing a maximum effective degree of universal mail service; and (b) revenue foregone for providing free mailings to the blind and to overseas voters.

 

GC

Approved Shipper

 

 

(See IUSPS Approved Shipper.)

RP

area

 

An administrative field unit headed by an area vice president and divided into customer service support, operations support, finance, human resources, and sales. Each area is further divided into districts. An area is responsible for airport mail centers/facilities, network distribution centers, customer service districts, mail transportation equipment centers, Post Offices, processing and distribution centers/facilities, remote encoding centers, and vehicle maintenance facilities

(Compare with district and Headquarters.)

HR

area distribution center

ADC

A mail processing facility that receives and distributes mail destined for specific ZIP Code ranges. An ADC is one of the points within the national distribution network as is defined by the first three digits of the ZIP Code of the Post Offices it serves

 

MP

area distribution center price

ADC price

(1) A price category available for some presorted mail prepared at the ADC presort level. (2) A presort level in which all pieces are addressed for delivery within the service area of the same ADC.

 

PC

Area Mail Processing

AMP

The consolidation of all originating and/or destinating distribution operations from one or more Post Offices or other postal facilities into other automated processing facilities to improve operational efficiency and service.

 

MP

area strategic account

 

A designation for a business or organization that generates large postal revenue with high mail volumes; presents national mailings, often from multiple sites; has complex service issues; and may use a variety postal products and services. This type of managed account receives support at the area level.

(Compare with strategic account.)

SA

Area Update

 

A hardcopy publication that is mailed each quarter to employees. It focuses on area and national business and employee stories, new products and services, customer service, revenue generation, workplace and vehicular safety, new technologies, and high-profile stamp events. Each area has a localized version.

 

CO

à remettre en main propre

 

(French) An endorsement used for international restricted delivery. The piece is marked A REMETTRE EN MAIN PROPRE or the equivalent in a language known in the destination country. The service, which requires delivery to the addressee in person, is not available from USPS. Mailpieces with this endorsement are stamped “Restricted Delivery.”

 

IN

Army Post Office™

APO

A branch of a designated USPS civilian Post Office, under the jurisdiction of the postmaster of either New York City or San Francisco, that serves Army or Air Force personnel. APOs distribute mail to and from military personnel.

(See also military Post Office™.)

IN

arrow

 

(philatelic) On some sheets of stamps, V-shaped marks in the selvage that guide in the cutting of the sheets into panes.

 

ST

arrow lock

 

A special type of brass and steel security lock installed in street collection boxes, storage boxes, apartment boxes, banks of apartment house mailboxes, cluster boxes such as neighborhood delivery and collection box units, and other postal mail-receiving receptacles. The name of the lock comes from an image of an arrow stamped below “U.S. Mail” on the reverse side. A special arrow lock key is used to access the lock.

 

DE

arrow lock key

 

A distinctively shaped key used by carriers to open mail-receiving receptacles such as street collection boxes and panels of apartment house mailboxes equipped with an arrow lock. The bow (top of the key) is stamped with an image of an arrow below “U.S.P.S.” Arrow keys are accountable property and are subject to strict controls.

 

DE

ascender

 

In Intelligent Mail barcode symbology, the bar that covers two of the three possible regions (from bottom to top): the tracking (middle) region and ascending (top) region. It does not cover the descending (bottom) region.

(See also descender, full bar, half bar, and tracker.)

EN

ASF

 

(1) A presort level in which all pieces in the bundle or container are addressed for delivery in the service area of the same auxiliary service facility (ASF). (2) An abbreviation used on mail container labels that identifies the contents as ASF mail (i.e., the ZIP Codes on the mail are served by the ASF).

 

PC

aspect ratio

 

The dimension of a mailpiece expressed as a ratio of length (the direction parallel to the address) divided by height. For example, a postcard 5-1/2 inches long by 3-1/2 inches high has an aspect ratio of 1.57. An aspect ratio between 1.3 and 2.5, inclusive, is required for automation compatibility. For First-Class Mail letters, aspect ratio determines whether a nonmachinable surcharge applies.

 

PC

Asset Accountability Service Center

AASC

A unit that provides asset accountability (e.g., material and inventory management), investment recovery assistance, facilitation, and training. There are several AASCs located throughout the nation.

 

SM

Asset Management Integration

AMI

An effort to improve the effective management of the sizable investments in material inventories and physical assets.

 

SM

associate Post Office™

AO

A Post Office that reports to a larger Post Office or that is within the service area of a sectional center facility (SCF). It usually receives and dispatches all mail classes and products from and to the SCF or a processing and distribution center. Also called associate office.

 

MP

ATM sheetlet

 

 

(See automatic teller machine sheetlet.)

ST

attachment

 

(1) A letter or other piece of mail placed in an envelope and affixed to the address side of another mailpiece (host piece). The attachment can be of the same mail class as the host or, where permitted, of another class such as an enveloped First-Class Mail piece attached to the outside of a Package Services parcel. The price for the attachment depends on the mail class of the host piece and whether the attachment is incidental to (i.e., closely associated with) the host piece. (2) A ride-along piece attached to an individual copy of Periodicals mail. (3) A repositionable note. (4) Stickers, pressure-sensitive release cards, or similar items on the outside of a mailpiece if permitted by mailing standards.

(See also incidental attachment, mixed classes, and nonincidental attachment.) (Compare with enclosure.)

PC

attention line

 

A separate address line that is the name of a person or a department placed above the recipient line, which is usually the name of a company or organization

(See also complete address.)

AM

attributable cost

 

Direct and indirect USPS costs that can be clearly associated with a particular mail product. It is the sum of volume-variable cost plus product-specific cost.

(Compare with institutional costs.)

FI

authorized pouch

 

A mailbag scheduled to be prepared for dispatch regularly.

 

MP

AUTO

 

A price-specific marking that is combined with the required basic class or product marking to indicate eligibility for an automation price category and processing on automation equipment.

 

PC

fautomated area distribution center

AADC

An automated mail processing facility that receives and distributes mail destined for specific ZIP Code ranges. An AADC is one of the points within the national distribution network as defined by the first three digits of the ZIP Code of the Post Offices it serves.

 

MP

automated area distribution center price

AADC price

(1) A price category available for some presorted mail prepared at the AADC presort level. (2) A presort level in which all pieces are addressed for delivery within the service area of the same AADC.

 

PC

Automated Business Mail Processing System

ABMPS

A system that translates the address on a customer’s Business Reply Mail piece into a barcode consisting of a series of small vertical bars printed in the lower right corner of the mailpiece. The system enables identification and sorting by high-speed automated equipment.

 

EN

Automated Enrollment System

AES

A computer-based training enrollment network with links between the Technical Training Center in Norman, OK, and the Material Distribution Center and the postal employee development centers.

 

HR

Automated Flats Sorting Machine Auto Induction

AFSM AI

A system on the Automated Flats Sorting Machine (AFSM) 100 that automates the preparation and feeding of flats and includes a container dumper, four prep stations, vertical lifts, and conveyors linking the dumping, preparation, and individual feed stations.

 

EN

Automated Flats Sorting Machine 100

AFSM 100

A fully automated machine that processes flat-size mail. The machine receives mail via automatic feeders, acquires images of script and typed mail for video encoding, and processes mail using optical character recognition technology. Its design includes a tray take-away conveyor with adaptability for robotic handling or Tray Management System induction. An optional buffer system automatically accumulates and indexes arriving flat mail trays from the take-away conveyor.

(Compare with Upgraded Flats Sorting Machine 1000 (UFSM 1000).)

EN

Automated Package Processing System

APPS

An automated parcel and bundle sorting system that uses a carousel-type cross belt sorter subsystem capable of processing 9,500 pieces per hour. The system incorporates automatic package singulation, address recognition, and online remote video coding. A data system collects detailed information about each package such as package type, size, and weight. Systems are equipped with one or two feed systems and configured with 100-, 150-, or 200-output bins.

 

EN

Automated Parcel and Bundle Sorter

APBS

An upgraded Small Parcel and Bundle Sorter with a new control system, barcode and optical character reader technology, and improved induction stations.

 

EN

Automated Postal Center®

APC®

A self-service kiosk that allows customers to mail letters, flats, and packages; buy stamps and some Special Services; and mail international letters. It also offers ZIP Code and tracking lookup and provides information on different services. This equipment is generally located in Post Office lobbies and in some locations provides customers 24-hour access.

 

RP

Automated Vehicle Utilization System

AVUS

An online tool linked to carrier scans and inputs of vehicle mileage, hours, and reason for use. AVUS helps local management optimize vehicle use.

 

TR

Automated Workload Planning System

AWPS

An automated system that identifies workload and the resources needed to accomplish the workload.

 

MP

Automatic Airline Assignment

AAA

A system that automatically processes letter trays and flats tubs. AAA assigns the trays and tubs to airlines with Dispatch & Routing (D&R) labels and air contract transportation tags, and trucks with surface D&R and Highway Contract Route (HCR) tags. AAA integrates into the tray transport system in a facility and interfaces with commercial shipping systems for airline and truck assignments.

(See also Enhanced Airline Assignment (EAA).)

EN

automatic barcode canceler

 

 

(See tag blaster.)

EN

automatic container unloader

 

A machine that automatically unloads mail from a container onto a mechanized conveyor system. Also called parcel automatic unloader or sack automatic container unloader.

 

EN

Automatic Density Analysis Profile Technique

ADAPT

A computerized program that counts the amount of mail (by volume and bin destination) processed on letter sorting machines. Densities are calculated for each bin, based on the accumulated volume processed, to determine sort schemes.

 

EN

Automatic Flats Tray Lidder

AFTL

A self-contained mechanized system that is installed either inline or as a stand-alone device in a dispatch operation as part of the material handling Integrated Dispatch and Receipt (IDR) system. Flats trays ready for dispatch can be fed manually (standalone) or automatically from a tray line (inline).

(See also Automatic Flats Tray Unlidder (AFTU) and Integrated Dispatch and Receipt (IDR).)

EN

Automatic Flats Tray Unlidder

AFTU

A self-contained mechanized system based on the Automatic Flats Tray Lidder (AFTL) design as part of the material handling Integrated Dispatch and Receipt (IDR) system. It can be installed either inline or as a stand-alone device in an opening operation. Flats trays that are ready for opening can be fed manually (stand-alone) or automatically from a tray line (inline).

(See also Automatic Flats Tray Lidder (AFTL) and Integrated Dispatch and Receipt (IDR).)

EN

Automatic Induction

AI

A system on the Automated Flats Sorting Machine (AFSM) 100 that automates the preparation and feeding of flats and includes a container dumper, four prep stations, vertical lifts, and conveyors linking the dumping, prep, and individual feed stations.

 

EN

automatic teller machine sheetlet

ATM sheetlet

A pane of self-adhesive stamps on a liner (backing) that is the same size as U.S. currency and can be dispensed from automatic teller machines.

 

ST

Automatic Tray Handling System

ATHS

An enhancement to the Automated Flats Sorting Machine 100 (AFSM 100) that improves productivity by automatically exchanging full mail trays with empty ones, applying tray labels to the replacement trays, sweeping the AFSM 100 full trays after operation, and reloading empty trays.

 

EN

Automatic Tray Sleever

ATS

A self-contained unit with 10 detachable sleeve carts that places sleeves over trays of letters to retain letters in the trays. The carts control the sleeve stack, and can be loaded in the tray-opening area of a postal facility.

 

EN

Automatic Tray Unsleever

ATU

A self-contained unit similar in size to the Automatic Tray Sleever that receives letter trays from an upstream conveyor and removes the tray strapping and the sleeve around the tray. Empty sleeves are moved to a storage container for reuse.

 

EN

automation

 

Any operation using equipment and systems that require limited human intervention such as the Automated Flats Sorting Machine 100, as opposed to operations that rely on semi-automated mechanization or manual processes.

 

MP

automation-compatible mail

 

Mail that can be scanned and processed by automated mail processing equipment such as a barcode sorter.

 

EN

automation-compatible tray

ACT

A container that is designed for moving flat-size mail to the Automated Flats Sorting Machine (AFSM) 100 Automatic Induction (AI) feeders for automated processing and distribution.

 

EN

automation discount

 

A postage reduction from a base price offered to mailers who prebarcode and presort their mailpieces and meet addressing, readability, and other requirements for mail that can be processed on automated equipment.

 

PC

automation price

 

A price category for mail that is presorted and prebarcoded and that meets addressing, readability, and other requirements for mail that can be processed on automated equipment. Automation prices are generally lower than prices for single-piece mail or nonautomation presorted mail.

 

PC

aux

 

An abbreviation for auxiliary assistance.

 

DE

auxiliary assistance

aux

The help that a city carrier receives because of unusually heavy mail volumes or other situations requiring help. The carrier who provides the help is called an auxiliary assistant.

 

DE

auxiliary route

 

A carrier route that is regularly scheduled for completion in less than 8 hours and is not up for bid by full-time carriers.

 

DE

auxiliary rural carrier

 

An employee who serves an auxiliary rural route (a route not designated as a regular rural route). Normally, the position is filled with the temporary assignment of a substitute rural carrier, rural carrier associate, or rural carrier relief. The designation auxiliary rural carrier applies only to such carriers hired before 1981.

 

DE

auxiliary service facility

ASF

A mechanized facility, usually part of a processing and distribution center (PDC), that has its own service area and serves as a satellite processing hub for a particular network distribution center (NDC).

 

MP

auxiliary truck schedule

 

A scheduled vehicle trip that augments and supplements regular trips.

 

TR

backdate

 

To apply a postmark for a date already passed. Except for authorized philatelic treatment on a new stamp issued beyond the issuance date, backdating is forbidden.

 

MP

backprint

 

(philatelic) Printing on the reverse of postage stamps such as numbers, symbols, or information about the stamp.

 

ST

backstamp

 

To apply a postmark to missent mail by the Post Office receiving the missent mail. The backstamp is usually applied to the reverse side (back) of the mailpiece but can also be applied to the front. Backstamping is permitted only on missent mail. Forwarding mail does not require backstamping.

 

MP

backtrack

 

To return to a delivery point mistakenly bypassed to deliver mail or collect mail or to return to a delivery point to deliver missequenced mail found later in the course of delivery.

 

DE

bag rack

 

 

(See sorting rack.)

MP

balloon

 

(informal) A huge sack or pouch of mail.

 

MP

balloon price

 

A dimensional-based price that is charged for bulky lightweight Priority Mail (zones 1 through 4), Standard Post, and Parcel Select pieces weighing less than 20 pounds and measuring more than 84 inches but no more than 108 inches in combined length and girth. Postage is calculated at the appropriate 20-pound rate. Also called balloon rate.

 

PC

banding

 

An operation in which letter trays are sleeved and banded, or flat trays are topped and banded.

 

MP

barcode

BC

A series of vertical bars and spaces that represent any numerical series, most often a ZIP Code for the delivery address on a mailpiece. Barcodes are used on individual mailpieces as well as labels on larger units such as trays, sacks, and pallets containing mailpieces or containers containing larger units such as sacks or trays on pallets. The barcode facilitates automated processing by barcode readers and scanners. Barcodes used for postal processing include Intelligent Mail, POSTNET, PLANET, Code 39, USS Code 128, and GS1-128.

 

EN

Barcode Certification

 

A program that evaluates manufacturers' printers, computer software, and computer systems that produce a barcode in order to certify that the barcode meets required USPS dimensional specifications.

 

AM

barcode clear zone

 

A rectangular area in the lower right part of a letter-size mailpiece that must be kept free of printing and symbols, except for the barcode itself. This requirement allows automated processing machines to read or apply a barcode.

 

EN

barcoded container label

 

A label on a tray, sack, pallet, and other types of containers that bears a barcode that includes information about the mail inside the container and the origin and destination of the mail.

 

MP

barcode discount

 

A postage discount for certain machinable Package Services mail products that bear a correct barcode and generally meet other size, shape, and volume requirements.

 

PC

Barcode Identifier

BI

The first two digits of the 31-digit Intelligent Mail barcode reserved to identify the presort identification that is printed in human-readable form on the optional endorsement line.

 

EN

barcode reader

BCR

A component in certain mail processing equipment that reads and interprets the barcode applied to a mailpiece.

 

EN

barcode sorter

BCS

A computerized machine that sorts letter-size mail by using a barcode reader to interpret an imprinted barcode. This machine consists of a mail feed and transport unit, barcode reader, stacker module, and associated electronic equipment that can sort into a large number of separations.

 

EN

bargaining unit

 

An organized group of employees found appropriate for representation by Federal Labor Relations Authority (FLRA) and voted on by employees who are represented by a labor union in their dealings and negotiations with management for wages, hours, and other terms and conditions of employment. Also called collective bargaining unit.

 

HR

bargaining unit employee

 

A career or noncareer employee who is represented by a labor organization (union) that negotiates with USPS for wages, hours, and other terms and conditions of employment. Bargaining unit employees include city carriers, clerks, information technology employees (Information Technology/Accounting Service Center), machinists (tool-and-die), mail handlers, maintenance employees, motor vehicle operators, nurses, postal police officers, and rural carriers. Transitional employees are noncareer bargaining unit employees.

 

HR

Basic Intelligent Mail®

 

One of two Intelligent Mail offerings that requires a maximum 31-digit Intelligent Mail barcode comprising five fields: Barcode ID, Service Type Identifier, Mailer ID, Serial Number, and Routing Code. Unlike the Full-Service Intelligent Mail option, the Basic option does not require the use of unique mailpiece barcodes, Intelligent Mail barcodes on tray labels or container placards, electronic documentation, or Facility Access and Shipment Tracking to schedule appointments for the entry of mailings.

(Compare with Full-Service Intelligent Mail® option.)

IM

basic marking

 

A marking on the face of a mailpiece that shows the mail class name (e.g., “First-Class”) or product name (e.g., “Media Mail”) or authorized abbreviation that must be printed or produced as part of; directly below; or to the left of the permit imprint, meter imprint, or postage stamp. The basic marking when combined with any price-specific marking indicates to USPS the service level to be provided and price category claimed.

 

PC

basket

 

(informal) A canvas container used for hauling and distributing all mail classes and products. Also called cart, gondola, gurney, or hamper.

 

MP

bass cart

 

(informal)

(See utility cart.)

MP

batch

 

(1) To gather or stack mail on edges for machine feeding. (2) To segregate various types of mail to allow processing as a specific group or “batch” separate from other groups or batches.

(See also edger-feeder.)

MP

batwing

 

A type of vehicle door found on some over-the-road trucks carrying mail. The doors on the rear of the vehicle swing outward from a common center point and fold back against the sides of the vehicle

 

TR

BC

 

An abbreviation used on mail container labels that identifies the contents as barcoded mail.

 

MP

bedload

 

To place mail or noncontainerized trays or sacks directly onto the floor of a vehicle trailer.

 

MP

bedloaded mail

 

Bundles or sacks of mail that are not containerized (not placed on mail transport equipment or on pallets) but stacked directly onto the floor of a vehicle trailer.

(Compare with loose-loaded parcels.)

MP

beta test

 

A test that is conducted at multiple USPS field sites to ensure that the software can operate successfully within a site-specific environment on multiple hardware and software platforms. The beta test includes validation of software installation and installation procedures.

(See also alpha test and pre-beta test.)

EN

bicolor

 

(philatelic) (1) A two-color postage stamp. (2) Printed in two colors.

 

ST

bicycle route

 

A city route on which a bicycle is used for transportation for the delivery of mail.

(Compare with foot route.)

DE

bin

 

(1) A separation (or holdout) that collects letters or flats sorted on mechanized or automated mail distribution equipment. (Formerly called pocket.) (2) Less frequently, a separation in manual cases for letters or flats.

 

EN

Biohazard Detection System

BDS

An automated system of various sampling and test components on mail processing equipment that alerts personnel to contamination of the mail by anthrax and other agents.

 

EN

biohazardous material

 

 

(See infectious substances.)

PC

bird stamp

 

(informal)

(See migratory bird hunting and conservation stamp.)

RP

B-label service

 

(informal) Priority Mail Express Post Office to Addressee Service, so called because it uses Label 11-B.

(Compare with A-label service.)

SH

black bag

 

A reusable overnight pouch for transmitting postal documents, reports, and workpapers.

 

MP

block

 

(philatelic) An unseparated group of stamps that is at least two stamps high and two stamps wide.

(See also plate block.)

ST

block face

 

One side of a street, from one intersection to the next. The eighth and ninth digits of a ZIP+4 code can be a designated block face.

(See also segment.)

AM

Blue

 

Intranet Web site (blue.usps.gov) that contains corporate information and electronic work-related applications for employees.

(Compare with LiteBlue® (LB).)

CO

BMC

 

(obsolete) An abbreviation formerly used on mail container labels that identified the contents as bulk mail center (BMC) mail (i.e., the ZIP Codes on the mail were served by the BMC).

(See NDC.)

MP

Board of Governors

BOG

The group that directs the exercise of the powers of USPS. Nine governors are appointed by the President of the United States, with the advice and consent of the Senate. The remaining members are the postmaster general (appointed by the governors) and the deputy postmaster general (appointed by the governors and the postmaster general). The board directs and controls the expenditures and reviews the practices and policies of USPS.

 

GC

bogus

 

(philatelic) A fictitious, worthless stamplike label created only for sale to collectors. Bogus stamps include nonexistent values added to regularly issued sets and issues for nations without postal systems.

(Compare with counterfeit.)

ST

Bolger Center for Leadership Development

 

 

(See William F. Bolger Center for Leadership Development™.)

HR

booklet (mailpiece)

 

A mailpiece with a bound edge that includes sheets fastened with at least two staples in the manufacturing fold (saddle-stitched), perfect bound, pressed-glued, or joined together by another binding method and produces an end where pages are attached. Configured like a book, a booklet is generally open on three sides before sealing.

(Compare with folded self-mailer.)

MA

booklet (stamp)

 

A book of stamps that consists of at least one small pane (called a booklet pane) between protective covers or configured by folding to form a small unit. The format makes the purchase economical and convenient to carry.

 

ST

booklet pane

 

A small sheet of stamps specially cut or produced to be sold in booklets.

 

ST

booklet of stamps

 

A book of stamps consisting of at least one small pane (called a booklet pane) between protective covers or configured by folding to form a small booklet. The format makes the purchase economical and convenient to carry. Also called simply booklet.

 

ST

book of stamps

 

 

(See booklet of stamps.)

ST

book rate

 

(informal) A popular designation given to special fourth-class mail (now Media Mail service) because of its use primarily for mailing books.

 

PC

Bound Printed Matter

BPM

A Package Services product weighing not more than 15 pounds that consists of permanently bound sheets of which at least 90% are printed with advertising, promotional, directory, or editorial matter (or a combination of such matter). Examples include book, catalog, and telephone directory.

 

PC

BOUND PRINTED MATTER

 

The Bound Printed Matter product marking that is used on the face of a mailpiece to indicate to USPS the service level to be provided and, when combined with other price-specific markings, to show the product or price category claimed. The marking can also be abbreviated BPM.

 

PC

boxholder firm

 

A customer who has an assigned box/caller or phantom box number. The customer’s incoming mail must be regularly distributed by name on the primary or secondary distribution operation(s) or the box section primary. If the mail is distributed to a number series separation on the box primary case, it is not a direct boxholder firm.

 

MP

box section

 

The part of a postal facility that has Post Office Boxes and/or Caller Service.

 

MP

BPM

 

The authorized Bound Printed Matter product marking abbreviation that is used on the face of a mailpiece to indicate to USPS the service level to be provided and, when combined with other price-specific markings, to show the product or price category claimed. The marking can also be represented with BOUND PRINTED MATTER.

 

PC

brace

 

An entry (connecting written bracket) in a sort scheme that shows one or more Post Offices having the same mail supply.

 

MP

bracket

 

To route mail through an airstop where it will connect with surface transportation for the final leg.

 

TR

branch

 

A type of postal facility.

(See Post Office™ branch.)

DE

bread tray

 

(informal)

(See tray cart.)

MP

Breakthrough Productivity Initiative

BPI

A nationwide program that identifies, documents, and replicates operational process improvements to standardize operations, increase efficiency, and reduce costs. The savings are used as a component of the field budget allocation.

 

FI

Breast Cancer Research stamp

 

The first semipostal issued by USPS in 1998. By law 70 percent of the net amount raised goes to the National Institutes of Health and 30 percent to the Medical Research Program at the Department of Defense.

 

ST

bricklay

 

To stack parcels or trays one over the other with overlap, like bricks, to achieve a stable load on a pallet or in a trailer or van.

 

MP

bucket

 

(informal)

(See flats tray.)

MP

buck slip

 

An informal, written communication used to transmit papers and information. Also called routing slip.

 

HR

budget authorization

BA

A two-character code used in certain reporting systems that identifies individual performance clusters and Headquarters organizational units in groups.

 

FI

buggy

 

(informal)

(See utility cart.)

MP

bulk business mail

BBM

A general term often used to describe presorted mail, especially Standard Mail mailings, that requires USPS verification of preparation and minimum quantities. BBM is normally handled through a business mail entry unit or a detached mail unit.

 

MA

bulkie

 

(informal) A regular-size envelope that contains an object making the mailpiece nonmachinable (such as a pen, film roll, or thermometer). The envelope must be culled to protect both mailpiece and mail processing equipment. Also called heavy or slug.

 

MP

bulk insurance

 

An insurance available to authorized mailers of Standard Mail parcels who ship at least 10,000 insured parcels annually and enter them under an approved Manifest Mailing System agreement. Bulk insurance costs less than regular insurance.

 

SS

bulk mail

 

Specifically, mail that is rated for postage in a mailing partly by weight (by bulk) and partly by volume (by number of pieces). The term often refers to Standard Mail service, which has such a price structure and, in the past, displayed the class marking BULK RATE (or abbreviation BLK. RT.) in the permit imprint indicia. Broadly, the term can designate quantities of mail prepared for mailing at reduced postage prices such as a presorted mailing of catalogs that requires verification.

 

PC

bulk mail acceptance

 

 

(See business mail acceptance (BMA).)

MA

bulk mail center

BMC

(obsolete) A highly mechanized mail processing plant that primarily received and distributed Package Services parcels in piece and bulk form and Standard Mail parcels in bulk form. All BMCs were converted to network distribution centers by 2010.

 

MP

bulk mail center over-the-road container

BMC-OTR

(obsolete)

(See network distribution center over-the-road container (NDC-OTR).)

MP

Bulk Mail Center Presort price

BMC Presort price

(obsolete)

(See Network Distribution Center Presort price (NDC Presort price).)

PC

bulk mailing fee

 

 

(See mailing fee.)

PC

Bulk Mail System

 

(obsolete)

 

MP

Bulk Parcel Return Service

BPRS

A service that allows high-volume mailers of Standard Mail machinable parcels that are either undeliverable-as-addressed or opened and returned without payment of additional postage by addressees to be routed to designated postal facilities. A BPRS mailer can pick up the returned parcels from the designated facilities or have them delivered by USPS. The mailer pays an annual permit fee, and a flat-rate price per piece is deducted from an advance deposit account for each returned parcel.

 

PC

bulk rate

 

(informal) The postage price for mailpieces that are part of a large mailing and meet minimum volume and preparation requirements. The term is most often applied to Standard Mail mailings, which usually consist of a per piece price plus a per pound price and which formerly used in the postage indicia the marking BULK RATE (or abbreviation BLK. RT.). The term comes from the concept of weighing and rating mail in bulk as part of the postage computation.

 

PC

bull’s eye

 

A postmark squarely positioned in the middle of the postage stamp that shows the mailing date and location.

 

MP

bum

 

(informal) A bundle of empty sacks or pouches.

 

MP

bump

 

(informal) Auxiliary assistance provided to a city carrier because of unusually heavy mail volume. The term can also be used as a synonym for aux, hit, loop, or relay.

 

DE

bundle

 

(1) A group of addressed mailpieces assembled, faced in the same direction, and secured together by means such as rubber bands or shrinkwrap to make up a basic unit of bulk or presorted mail for processing. Pieces in the bundle are within the same sortation level (e.g., all pieces in the bundle are destined for the same 5-digit ZIP Code or same 3-digit ZIP Code prefix). Bundles are placed into mail processing containers like trays or sacks or onto pallets. The term does not apply to pieces grouped or prepared loose in trays. (Formerly called package.) (2) To assemble individual mailpieces having a common destination point and to tie together to maintain the facing and of the delivery addresses of the pieces and the integrity of the common destinations.

 

MA

business alliance manager

BAM

A sales manager who works chiefly with large third-party service providers who handle some or all facets of mail production and mailing for mail owners.

 

SA

business collection route

 

A city route where mail is collected by a carrier from street boxes and from mail chutes and receiving boxes in buildings located within business areas. Carriers can also collect single-piece price mail from large businesses if the mail does not require verification. Routes are usually motorized because of the volume of mail collected and the number of stops made.

 

DE

Business Connect®

 

An initiative that encourages postmasters, station managers, and branch managers to help small and medium-sized businesses generate revenue with postal products and services.

(See also Customer Connect® and Rural Reach®.)

SA

Business Customer Gateway

 

A single, unified landing point on usps.com to access USPS online offerings. It consists of products that support Intelligent Mail, including the PostalOne! system, the Facility Access and Shipment Tracking system, Customer Label Distribution System, and Mailer IDs, as well as customer service and products for designing and preparing mail and for tracking and reporting,

 

IM

business mail

 

A general term applied to presorted mail that requires relatively advanced preparation such as addressing, barcoding, sorting, and containerizing as opposed to retail mail that consumers use and generally mail as individual pieces rather than in a mailing.

 

MA

business mail acceptance

BMA

The process of receiving mail from mailers for induction into the mailstream and establishing and maintaining business mailing accounts, verifying the preparation and eligibility of the mail, assessing proper postage, and charging the mailer’s business account with the correct postage for each mailing. Business mail acceptance generally takes place in a business mail entry unit or a detached mail unit.

 

MA

business mail entry unit

BMEU

The area of a postal facility where mailers present bulk, presorted, and permit mail for acceptance. The BMEU includes dedicated platform space, office space, and a staging area on the workroom floor.

 

MA

Business Mail 101

 

An online tool for first-time or infrequent business mailers that takes the user through key decision points in making a mailing including addressing, preparation, and postage payment.

 

PC

Business Reply Mail®

BRM

A domestic service that allows a mailer to receive First-Class Mail pieces back from customers and pay postage only for the pieces returned to the mailer from the original distribution of BRM pieces. These pieces must have a specific address and format. Postage and fees are collected when the mail is delivered back to the original mailer.

(See also International Business Reply Mail® (IBRM), permit reply mail (PRM), and Qualified Business Reply Mail (QBRM).)

PC

business route

 

A city delivery route on which at least 70 percent of the possible deliveries are to businesses.

(Compare with residential route.)

DE

Business Service Network

BSN

A nationwide group of trained specialists that supports the largest postal customers and serves as a single point of contact for resolving service issues, providing information, and handling requests. The BSN is positioned to increase customer satisfaction and revenue growth and retention by working with mail processing, transportation, delivery, mail acceptance, and other functions to improve service mainly for managed accounts.

 

SA

business stop

 

A stop on a carrier route where all possible deliveries are business deliveries.

 

AM

bypass mail

 

(1) Metered mail, permit imprint mail, and official mail arriving at a Post Office that does not require preparation before outgoing distribution. (2) Mail made up directly to delivery routes by mailers that can bypass the distribution cases. (3) Mail improperly entered into the mailstream without verification of preparation and postage payment.

 

MA

bypass mailing

 

A mailing that enters the mailstream without proper verification of preparation and postage payment through a business mail entry unit or a detached mail unit.

 

MA

cachet

 

(philatelic) A printed decoration on mail matter (such as a design or inscription), often referring to the new postage stamp on a first day cover. The design can be hand-created, printed, rubber-stamped, or pasted, usually on the front left side of the envelope.

(See also first day cover (FDC).)

ST

caddy cart

 

 

(See satchel cart.)

DE

cage

 

(1) A secure, enclosed area in a Post Office or postal facility, separated from the rest of the workroom, where Registered Mail pieces and other accountable mail are kept. (2) The secure finance area in a delivery unit where accountable mail and keys are signed out by carriers before they leave the unit to begin mail delivery.

 

DE

California Climate Action Registry

CCAR

A clearinghouse for organizations to register voluntarily their greenhouse gas (GHG) emissions. A founding member, USPS has committed to measure, verify, and report its GHG emissions annually to CCAR. USPS is also a member of CCAR’s sister agency, the Climate Registry.

 

SU

call center

 

 

(See Corporate Customer Contact (CCC).)

CR

caller

 

A customer who regularly comes to a Post Office or other postal facility to pick up mail such as Caller Service mail or firm holdout mail.

 

DE

Caller Service

 

A stand-alone Special Service that provides an optional delivery service for a fee at a Post Office to customers with large volumes of mail, to customers needing multiple separations, or to customers who need a Post Office Box number address when no Post Office Boxes are available. Caller Service can be provided as destination Caller Service or origin Caller Service.

 

PC

Caller Service number

 

A number assigned through the Address Management System for Caller Service. As an address element, the assigned number is used in the mailing address as the Post Office Box (PO Box) number, placed above the city, state, and ZIP+4 Code line. The number does not necessarily represent a physical Post Office Box.

(See also reserved Caller Service number.)

PC

call number

 

 

(See Caller Service number.)

PC

call window

 

A window in a Post Office where a customer picks up mail such as firm holdout mail or Caller Service mail.

 

RE

cancel

 

To make a live postage stamp (except a precanceled stamp) unusable, usually at the point of original entry into the mailstream. This is done by using a facer-canceler or a handstamp (for bulkie, fragile, or odd-shaped mail) and is one of the first steps in mail processing.

(See also mail processing and revenue assurance.)

MP

canceling machine

 

A mail processing machine that cancels a postage stamp and places a postmark on a letter.

(See also facer-canceler.)

EN

cancellation

 

A postmark that contains the Post Office name, state, ZIP Code, and month, day, and year that the mail matter was canceled.

(See also hand-stamped cancellation.)

MP

capital commitment

 

The amount of capital funds to be spent on a specific contract. The commitment goes into effect at the time the contract is signed.

 

FI

card

 

(1) A letter-size mailpiece of cardstock without an envelope, defined by its dimensions and physical construction. (2) A unique First-Class Mail price for such a mailpiece.

(See also postcard and Stamped Card.)

PC

CardStore.com

 

An online usps.com service that enables a customer to create and pay for customized greeting cards and similar mailpieces. After the data files are received, the cards are printed, addressed, stamped, sorted with other CardStore cards ordered by customers, and presented by a contracted firm to USPS for sorting and delivery. Also called CardStore.

(See also Click2Mail.com and Premium Postcard.com.)

US

career appointment

 

A personnel action for a position without time limit requiring the completion of a probationary period that confers full employee benefits and privileges. The term can apply to (a) new employees, (b) former employees who are reinstated, (c) employees transferring from federal agencies, and (d) current employees who choose to transfer to or from the rural carrier craft.

 

HR

career employee

 

An employee under a career appointment.

(Compare with noncareer employee.)

HR

carrier

 

(1) An employee or contractor who delivers and collects mail on foot or by vehicle. (2) An individual contractor or private company (airline, trucking company, railroad, etc.) that transports the mail from one postal facility to another. (3) A competitor that legally provides delivery or freight forwarding service of letters, flats, and parcels individually and in bulk outside the U.S. mail.

(See also contact point; compare with letter carrier.)

DE

Carrier Alert

 

A community service program started in 1981 in which a carrier attempts to detect possible illness or accident suffered by the customer (e.g., elderly persons or persons with disabilities). When alerted by an accumulation of mail, the carrier reports the matter through management to local social service agencies for appropriate follow-up. This service is provided jointly with private agencies and USPS, the National Association of Letter Carriers, and the National Rural Letter Carriers’ Association.

 

DE

carrier annex

 

A facility generally housing only carrier operations that does not provide retail services such as a Post Office, station, or branch. For drop shipment, a carrier annex is considered a delivery unit.

 

DE

carrier associate

 

 

(See rural carrier associate (RCA).)

DE

Carrier Optimal Routing

COR

A system that uses algorithms and objective data to configure compact, contiguous routes that provide safe, fuel-efficient travel patterns.

 

DE

Carrier Pickup™

 

A service that allows customers to leave certain types of postage-paid mailpieces at a business, in the home mailbox, or at the front door for carriers to collect on their regularly scheduled delivery routes. Pickups, which can be scheduled by telephone or online, are available at no additional charge when the carrier collects the pieces while making a regular delivery.

(See also Pickup on Demand®.)

DE

carrier route

CR

(1) The addresses to which a carrier delivers mail. In common usage, carrier route includes city routes, rural routes, highway contract routes, Post Office Box sections, and general delivery units. (2) A presort level in which all pieces in the bundle or container are addressed for delivery to the same city route, rural route, highway contract route, Post Office Box section, or general delivery unit. (3) A price category available for some mail classes or products prepared at a carrier route presort level.

 

PC

Carrier Route File

 

The official listing of all city and noncity delivery Post Offices, available to mailers in a standardized format. It contains schemes for city routes, rural routes, highway contract routes, Post Office Box sections, and general delivery units. The data are formatted by ZIP Code, street name, and ranged street numbers.

 

AM

Carrier Route Information System

CRIS

The official city delivery scheme that lists all city and noncity delivery Post Offices and is available to mailers in a standardized format. It contains schemes for city routes, rural routes, highway contract routes, Post Office Box sections, and general delivery units. The data are formatted by ZIP Code, street name, and street number range. Delivery statistics (possible deliveries) for each carrier route are also included in the file.

(See also Coding Accuracy Support System (CASS).)

AM

carrier route presort mail

 

(1) Mail sorted and prepared by carrier route that requires no primary or secondary distribution. (2) A general price descriptor for this type of preparation available for Standard Mail, Periodicals, and Bound Printed Matter mailings.

 

PC

Carrier Route product

 

An address management file that contains reference data that mailers need in order to apply carrier route codes to address records. Addresses containing carrier route codes can then be presorted to the carrier route level.

 

AM

carrier route sack

 

A sack labeled to a specific carrier route containing only pieces for addresses on that route. Preparation of a carrier route sack is permitted if it meets a minimum volume or weight requirement.

(Compare with carrier routes sack.)

MA

carrier route scheme

 

Identification of the street names and range of address numbers for those streets that are assigned to a specific carrier route.

 

AM

lcarrier routes sack

 

A sack labeled to a 3-digit ZIP Code prefix or 5–digit ZIP Code containing only carrier route pieces for more than one carrier route destined to the 3-digit ZIP Code prefix or 5-digit ZIP Code and bundled by carrier route.

(Compare with carrier route sack.)

MA

carrier route tray

 

A tray labeled to a specific carrier route containing only pieces for addresses on that route. Preparation of a carrier route tray is permitted if it meets a minimum volume requirement.

(Compare with carrier routes tray.)

MA

carrier routes tray

 

A tray labeled to a 3-digit ZIP Code prefix or 5–digit ZIP Code containing only carrier route pieces for more than one carrier route destined to the 3-digit ZIP Code prefix or 5-digit ZIP Code and grouped or bundled by carrier route.

(Compare with carrier route tray.)

MA

carrier sequence

 

(1) The order in which a carrier delivers mail on a route. (2) To place mail in the order in which a carrier delivers it, using either line-of-travel sequence or walk-sequence.

 

MA

Carrier Sequence Barcode Sorter

CSBCS

An automated machine that sorts an individual carrier’s mail, allowing the mail to go directly from the automation equipment in delivery sequence to the carrier for delivery to postal customers. The CSBCS is a smaller BCS designed for delivery units with 10 or more routes. These machines are being phased out.

 

EN

carrier technician

 

A city carrier used to replace scheduled absences within a group of routes generally within a delivery unit. The carrier has no assigned route. (Formerly called T-6 or utility carrier.)

 

DE

carry-by

 

Surface mail carried beyond the point of scheduled dispatch.

 

MP

carry-out

 

Mail for the first delivery stops of a foot carrier’s route. The carrier takes the mail out of the office in a satchel, and the rest of the mail is deposited by a motorized carrier into relay boxes along the route.

 

DE

case

 

(1) A piece of equipment that contains labeled separations into which clerks or carriers manually sort letters, flats, or irregular parcels. Cases are designed to allow flexible configuration of the separations, and they can be expanded by attaching additional cases (wing cases) on either side. (2) To sort mail into a case. To place letter and flat mail into the separations of a carrier case. (3) To place flat mail in delivery sequence outside a case using the delivery order shown for the letter mail.

 

MP

Case Analysis System

CAS

A computer system that analyzes mail volume and density in manual distribution cases to determine the best arrangement of separations.

 

EN

case label

 

(1) A long strip of heavy paper, cardboard, or other material that shows names or numbers and individual addresses assigned to a carrier route. It is placed below the separations on the carrier case. (2) A tag of heavy paper or cardboard on a clerk distribution case that shows Post Office, state, ZIP Code, or other designation. It is placed above the case separation or box as a distribution guide. Also called header or label strip.

 

MP

cash reserve

 

Authorized funds on hand for making change at the retail window. These are separate funds, not to be confused with the cash portion of a stamp credit.

 

RE

casual employee

 

A noncareer nonbargaining unit employee with a limited term appointment who performs duties assigned to bargaining unit positions as described in the applicable national agreement or other collective bargaining agreements.

(See also bargaining unit employee and temporary employee.)

HR

catalog

 

Specifically, Bound Printed Matter consisting entirely of advertising. The term is also applied more generally to mailpieces of any mail class, especially Standard Mail pieces, mainly consisting of mail-order advertising.

 

PC

Category Management Center

CMC

A unit reporting to a Headquarters Supply Management Portfolio that manages purchasing and related supply chain activities for specific commodities.

 

SM

Category Management Team

CMT

A unit reporting to a Category Management Center that manages purchasing and related supply chain activities for specific commodities.

 

SM

cell

 

A pigeon hole in a distribution case. A 49-cell distribution case contains 49 openings.

 

MP

Center for Leadership Development

 

 

(See William F. Bolger Center for Leadership Development™.)

HR

centering

 

(philatelic) The position of a postage stamp design in relation to the edges of the stamp. On a perfectly centered stamp, the design is in the middle.

 

ST

central delivery

 

 

(See centralized mail delivery.)

DE

Centralized Account Processing System

CAPS

A postage payment system that business mailers can use to fund permit imprint, Business Reply Mail service, Merchandise Return Service, postage due, USPS Corporate Accounts, and Address Element Correction. CAPS is an electronic alternative to presenting checks and cash for postage and fees at multiple Post Offices. CAPS offers two account types: a centralized trust fund account using electronic funds transfer to the CAPS bank prior to mailing and a centralized debit account in which a customer designates a debit-enabled bank account for postage charges.

 

FI

centralized mail delivery

 

Delivery and collection services to a number of office buildings or low-rise apartment buildings or to individual occupants in a large office building or high-rise apartment building from a centrally located delivery point or place.

(See also central point delivery.)

DE

centralized markup

 

The point (e.g., a Computerized Forwarding System unit) where all undeliverable-as-addressed mail is labeled with the new forwarding address or the reason the mail cannot be forwarded.

 

DE

Centralized Postage Payment

CPP

A postage payment system that allows publishers of authorized Periodicals publications entered at three or more Post Offices to pay postage at the Pricing and Classification Service Center rather than through individual accounts maintained at each entry Post Office if they meet certain requirements concerning multiple plants and/or multiple publications at multiple sites.

 

MA

central mail markup

 

 

(See centralized markup.)

DE

central point delivery

 

A residential service that provides delivery to several addresses at one delivery point (e.g., a neighborhood delivery and collection box unit).

(Compare with centralized mail delivery and single point delivery.)

DE

Central Repair Facility

CRF

A national center reporting to Headquarters that manages maintenance and repair of self-service equipment. The CRF is located in Topeka, KS.

 

SM

Certificate of Mailing

 

A Special Service that provides evidence that mail was presented to USPS for mailing. The service does not provide a record of delivery. Certificate of Mailing is also available as an international service.

 

PC

Certified Mail™

 

A Special Service that provides the sender with a mailing receipt and, upon request, electronic verification that an article was delivered or that a delivery attempt was made. A fee is charged for the service in addition to postage. Customers can retrieve the delivery status at usps.com; through a 1-800 telephone number; or by bulk electronic file transfer for mailers who provide an electronic manifest to USPS. No insurance coverage is provided with the service. USPS maintains a record of delivery (which includes the recipient’s signature) for a specified period of time. Customers may obtain a delivery record by purchasing Return Receipt service at the time of mailing, or they may request delivery information after mailing.

 

PC

change of address

COA

A customer move from one mailing address to another.

 

AM

Change-of-Address Credit Card Authentication

 

A stand-alone Special Service in which a change-of-address notice submitted via the Internet or by telephone is confirmed by reference to the credit card number provided by the requester.

 

AM

Change-of-Address Forms Processing System

CFPS

A Postal Automated Redirection System subsystem that automates the data entry of change-of-address forms by optical scanning of the information submitted by customers.

 

AM

Change-of-Address Information for Election Boards and Registration Commissions

 

A service that provides election boards and voter registration commissions with the current address of a resident addressee, if known to USPS.

 

AM

change-of-address order

 

A customer’s notification to USPS of a permanent or temporary change of address by using PS Form 3575, Change of Address Order, or other written or personal notice, including online application.

 

AM

Change Service Requested

CSR

An Ancillary Service endorsement printed on mail by the sender that directs USPS to handle undeliverable-as-addressed mail according to the option selected by the sender: (a) Option 1, the mail is disposed of; (b) Option 2, the mail is forwarded if a change-of-address order is on file and a notice of the new address is provided to the sender or the mail is disposed of if it cannot be forwarded.

 

AM

charity seal

 

(philatelic) A stamplike adhesive label designed to be affixed to an envelope but with no postage value (e.g., Christmas seals) that a charity distributes usually for donations.

 

ST

charity stamp

 

(philatelic)

(See semipostal.)

ST

check errors

 

To note, record, and report errors in mail distribution and dispatch made by other clerks.

 

MP

Christmas casual

 

(obsolete) A temporary employee appointed during the heavy-volume Christmas season. Casual employees are no longer appointed only for the holidays.

 

HR

chunk

 

(informal) A small parcel.

 

MP

Cinderella

 

(philatelic) Any stamplike label such as a charity seal or publicity label that has no postage value.

 

ST

circ

 

An abbreviated form of the word circular.

 

MP

circular

 

A Standard Mail piece that is part of a mailing that consists of printed, computer-generated, or other reproduced materials (such as advertising) widely distributed to many customers.

(See also direct mail.)

PC

circular sorting rack

 

A stationary circular rack used in offices other than network distribution centers.

(See also rotary sorting rack and sorting rack.)

MP

Citizens’ Stamp Advisory Committee

CSAC

A group of individuals (non-USPS employees) appointed by the postmaster general to evaluate proposals for postage stamp subjects and to recommend those subjects to be adopted for postage stamps and postal stationery. Established in 1957, the CSAC includes designers, historians, educators, and philatelists with backgrounds related to the subjects and stamp design.

 

ST

city carrier

 

An employee who cases, delivers, and collects all mail classes along a city route by walking or driving to residences and businesses within an area authorized for city delivery service.

(Compare with rural carrier.)

DE

City Carrier Cost System

CCCS

Tests used to estimate mail characteristics for each category of mail, on different routes and at different times of the year. These tests determine which portion of total delivery costs is attributable to each mail category.

(Compare with Rural Carrier Cost System (RCCS).)

FI

city delivery

 

Delivery by city carriers of mail addressed to residences and business places within the city delivery limits of the Post Office.

(See also city delivery service.)

DE

city delivery establishment

 

The initiation of city delivery service in an area currently not receiving it.

 

DE

city delivery extension

 

The initiation of city delivery service in an area outside current city delivery boundaries but in which city delivery service has already been established.

 

DE

City Delivery Pivoting Opportunity Model

CDPOM

An online performance management tool that delivery managers use to match staffing to workload needs and trends.

 

DE

city delivery route

 

A delivery route served by a city carrier.

 

DE

city delivery service

 

Delivery by city carriers of mail addressed to residences and businesses within an area that has a population of at least 2,500 residents or more than 750 possible deliveries. The area must have paved or improved streets; street signs and house numbers displayed; and 50 percent of the building lots developed with residences and other structures.

(See also business route and residential route.) (Compare with rural delivery service.)

DE

City Delivery Variance

CDV

An online management tool that analyzes employee complement, workhours, productivity, workload, routes, and delivery. CDV calculates actual versus earned variances against standardized target productivity expectation and trends the performance down to the unit level. CDV uses integrated data from the Delivery Operations Information System (DOIS), eFlash, and WebCoins to identify savings opportunity in a relevant and actionable performance management platform.

 

DE

city mail

 

Mail prepared (made up) for a particular city for distribution to firms, carrier routes, Post Office stations, or Post Office branches.

 

MP

city route

 

A delivery route served by a city carrier.

(Compare with rural route and highway contract route.)

DE

City State

 

An address management ZIP Code file that includes the city, county, and Post Office name associated with each identified ZIP Code. It can be used to validate the city name and ZIP Code that is part of a mailing address and to link to other address management products. Also called City State File.

 

AM

City Time and Attendance Processing System

CTAPS

A payroll software application for city timecard data via PS Forms 1230-A, 1230-B, and 1230-C, Timecard, and PS Form 1377, Request for Payment of Postmaster Replacement and/or Postmaster CAG L Overtime.

 

FI

Civil Service Retirement System

CSRS

One of two federally administered retirement plans under which USPS employees are covered. CSRS is considered a defined benefit, contributory retirement system because employees share in the expense of the annuities to which they become entitled. Employees under CSRS pay no Social Security taxes other than Medicare tax, and make a contribution to the plan based on a percentage of their gross income. USPS puts an additional amount into the plan based on a percentage of employee income. Most eligible career employees hired on or after January 1, 1987, are covered by the Federal Employees Retirement System.

 

HR

class

 

 

(See mail class.)

PC

classification

 

The grouping of mailable matter into mail classes, products, and price categories, according to content, weight, size, and preparation standards as defined in the Mail Classification Schedule.

 

GC

classified unit

 

Post Office stations and Post Office branches operated by USPS employees in quarters owned or leased by USPS as opposed, for example, to a contract postal unit.

 

RE

class marking

 

Required wording or corresponding abbreviation that appears on the face of the mailpiece to identify a mail class (e.g., STANDARD MAIL or the authorized abbreviation STD) or a product (e.g., Standard Post or the authorized abbreviation SP). The class marking indicates the level of service to be provided and, when combined with any required price-specific marking, the price claimed and eligibility for processing on automation equipment. Also called basic marking or product marking.

 

PC

class of mail

 

 

(See mail class.)

PC

Classroom price

 

A Periodicals price that is available to an authorized mailer of educational, scientific, or religious publications for scholastic or religious instruction in a classroom setting.

 

PC

clearance time

CT

The latest time that a type of mail (either class or destination) can pass through an operation to make the proper dispatch to the downline operation or facility by the critical entry time of that operation or facility.

 

MP

cleared mail

 

Mail accepted and verified by USPS that is ready for release to operations for processing.

 

MA

clerk

 

A general term for an employee who distributes or sorts mail and performs other allied mail processing functions or assists customers at a retail window at a Post Office, station, or branch.

 

MP

Click-N-Ship®

CNS

An online USPS shipping application through usps.com that enables customers to print shipping labels with postage from their own computers. Additional functionalities include an address book, shipping history, batch label capability, integration with the Shipment Confirmation Acceptance Notification (SCAN) form, multiple payment options, and linking to scheduling a pickup.

 

US

Click2Mail.com

 

An online usps.com service managed by a licensee that enables a customer to design, address, and pay for customized mailings of cards, letters, or flats. After the data files are received, the mailpieces are printed, addressed, sorted, and presented by a contracted firm to USPS for further sorting and delivery. Also called Click2Mail.

(See also CardStore.com and PremiumPostcard.com.)

US

close-out time

 

The latest time that USPS can assign mail to a specific routing. The mail is due the contracted or USPS transportation before the specified departure time.

 

MP

cluster box unit

CBU

A centralized grouping of individually locked and keyed compartments or mailboxes, such as a wall-mounted unit in an apartment building or a free-standing neighborhood delivery and collection box unit. The carrier can generally access the individual compartments at one time by using a special key to unlock a facing or rear flat panel (front- or back-loading) or, for vertical boxes, (top-loading) an entire row of boxes that swing away from the wall to expose the tops of each box.

(See also neighborhood delivery and collection box unit.)

DE

CMM®

 

(1) An abbreviation used on mail container labels that identifies the contents as Customized MarketMail pieces. (2) A price-specific marking that is combined with the required basic class marking to indicated eligibility for the Standard Mail Customized MarketMail price. The price-specific marking can also be represented with CUST MKTMAIL or CUSTOMIZED MARKETMAIL.

 

PC

cobundling

 

An alternative preparation method for First-Class Mail pieces that allows the combining of flat-size automation price and Presorted price pieces within the same bundle under the single minimum bundle size requirement.

 

MA

Code of Federal Regulations

CFR

A codification of the rules published in the Federal Register by executive departments and agencies of the federal government. USPS regulations found in the Domestic Mail Manual and International Mail Manual, are incorporated by reference in title 39 of the code. Title 39 presents USPS regulations for governance that include the Board of Governors, Post Office services, organization and administration, restrictions on the private carriage of letters, personnel, postage programs, procurement, debt obligations and Postal Money Orders, environment, and rules of procedure and practice. Title 39 also contains regulations for the Postal Regulatory Commission and regulations for market dominant and competitive products.

(See also Mail Classification Schedule.)

GC

Coding Accuracy Support System

CASS™

A certification process offered to mailers, service bureaus, and software vendors that standardizes addresses in address lists and improves the accuracy of matching each standardized address to the proper delivery point code, ZIP+4 code, 5-digit ZIP Code, and carrier route code. CASS certification provides a common platform to measure the quality of address matching software and to diagnose and correct software problems. Only software and products can be CASS certified. Addresses run through CASS-certified software are accurately said to be CASS processed.

 

AM

coil

 

A roll of postage stamps one stamp wide (usually in quantities of 50, 100, 3,000, or 10,000) produced in a long single row with a straight edge on parallel sides and perforations or diecuts on the other two sides. The coil format enables the mechanical application of affixing stamps to large-volume mailings and dispensing stamps from vending machines. The term coil is derived from the action of winding long strips into rolls.

 

ST

coil stamp

 

A stamp from a coil or roll of stamps.

 

ST

collaborative logistics

 

The buying and selling of unutilized truck space or empty truck space for mutual benefit. The natural imbalances of mail volume between cities and required service standards can create empty space on return trips.

 

TR

collate

 

To combine or merge two or more sets of sequence mail together into one bundle while maintaining the sequence of delivery

 

DE

collect

 

To pick up from customers or collection boxes letters, flats, and parcels that are to be entered into the mailstream as mail for processing and subsequent delivery. It is the opposite function of deliver, which is the transfer of mail from USPS to customers.

 

DE

collection

 

(1) The pickup of prepaid letters, flats, and lightweight parcels from street collection boxes, Post Office lobby drops, and other public deposit points. This operation is usually scheduled to meet mail processing and dispatch requirements. (2) The term also applies broadly to the pickup of prepaid letters, flats, and parcels from business and residential customers in the course of mail delivery.

 

DE

collection box

 

A four-footed, free-standing blue-painted street box that is used by the public to deposit outgoing prepaid letters, flats, and lightweight parcels. It has a rounded top and a protective opening cut in near the top that pivots to open and close to receive and protect the items. Each box is secured with special security lock called an arrow lock. The box has a uniform appearance and a nationwide identification system that shows USPS logo, type of service, and collection times provided at each box. In addition to the standard size box, there are larger boxes for high-volume areas, a Priority Mail Express box, and a relay box.

(See also high density collection box and jumbo collection box.)

DE

collection box insert

 

A plastic or fiberboard four-sided tub placed in an empty collection box to receive deposited mail.

 

DE

collection mail

 

Mail deposited into a collection box or lobby drop, as well as mail collected by carriers on their delivery rounds.

 

DE

Collection Point Management System

CPMS

A Web-based management tool that supervisors use to monitor collection schedules and maintain the facilities information. This system lets district, area, and national users review and track collection point information nationally. CPMS directly impacts External First-Class Measurement (EXFC).

 

DE

collection route

 

In city delivery service, a carrier route for picking up mail deposited into street collection boxes or mail chutes and lobby drops in buildings and mail from large companies that does not require verification. Most collection routes are motorized. Other designations include business collection routes, residential collection routes, and mixed collection routes.

 

DE

collection test card

 

A large red plastic card that is placed in a collection box to check whether collection service is being performed and within the scheduled time. The carrier collecting mail from the box returns the card to the delivery unit supervisor. Officially known as Collection Test Card, Item D-1148. Informally, also called valentine.

 

DE

Collect on Delivery

COD

A Special Service for mailers who need to mail an article for which they have not received payment from the addressee. The amount due the mailer sending the article is collected from the addressee either in cash or by a personal check, and USPS returns the amount due to the mailer. The fee for mailing COD articles is in addition to postage.

 

PC

collector

 

A carrier who gathers mail from street collection boxes and building boxes and chutes and then transports it to the designated facility for processing.

 

DE

color letter scan camera

CLSC

Device on the Advanced Facer Canceler System 200 (AFCS 200) for image lift, indicia detection, facing, barcode reading (Intelligent Mail barcode and POSTNET barcode), and pre-ID tag detection.

 

EN

combination route

 

A motorized route that combines the functions of collection, relay, Standard Post service, or intercity or intracity routes.

 

DE

combination services route

 

A Standard Post route in which other delivery duties are performed.

 

DE

Combined Input/Output Subsystem (CIOSS)

CIOSS

An extension of the Delivery Barcode Input/Output Subsystem (DIOSS) sorter that incorporates additional components for use in Postal Automated Redirection System (PARS) processing. These operations are essentially made up of image lift of PARS and Carrier Intercept mailpieces for analysis by PARS (Lift Mode) and subsequent application of forward labels to these pieces in a second operation (Label Mode). CIOSS can also perform all letter mail sort operations that DIOSS and Delivery Bar Code Sorter (DBCS) systems perform, up to and including delivery point sequencing (DPS) operations.

 

EN

combined mailing

 

(1) A mailing in which individually addressed mailpieces of the same mail class and generally of the same price category are merged and sorted together, usually using two or more postage payment methods. A combined mailing can also consist of nonidentical-weight permit imprint mailpieces or pieces with different prices of postage affixed. (2) A Periodicals mailing that merges copies or bundles of copies of different publications to achieve the finest presort level possible or to reduce the total Outside-County postage. Each publication in a combined mailing must be authorized (or pending authorization) to be mailed at Periodicals prices. (3) A permit imprint parcel mailing that can contain Standard Mail, Package Services, and Parcel Select pieces. (4) Creation of one parcel from separate and distinguishable pieces of Media Mail and Bound Printed Matter for the same addressee, if the combined pieces form a regular machinable parcel.

 

MA

commemorative

 

A commemorative stamp.

 

ST

commemorative stamp

 

A postage stamp that depicts the cultural and historical heritage of the United States (e.g., important people, events, places, or special subjects of national appeal or significance). This type of stamp is usually issued at the 1-ounce single-piece First-Class Mail letter price, is printed in limited quantities, is typically large and colorful, is sold for a limited time, and is generally sought by stamp collectors.

(Compare with definitive stamp and special-issue stamp.)

ST

Commercial Base™ price

CBP

(1) A price lower than retail price that requires purchase through a channel other than retail. (2) Specifically, a discounted price schedule for First-Class Mail parcels, Priority Mail Express service, and Priority Mail service that is lower than retail prices for customers using a specified means to pay postage such as Click-N-Ship service, PC Postage, and Information-Based Indicia postage meters. It is also available for Global Express Guaranteed, Priority Mail Express International, and Priority Mail International products.

(Compare with Commercial Plus™ price (CPP).)

PC

commercial mail

 

A general term for the types of mail products used by business mailers that require advanced preparation such as barcoding and sortation.

(Compare with retail mail.)

MA

commercial mailing agent

CMA

A private third party that engages in a principal-agent relationship to provide services related to mail preparation and mailing for clients.

 

RE

commercial mail receiving agency

CMRA

A private business that acts as the mail-receiving agent for specific clients. The business must be registered with the Post Office responsible for delivery to the CMRA.

 

RE

commercial contract price

 

An incentive available through a negotiated contract generally with a large-volume mailer.

(See also negotiated service agreement (NSA).)

SH

Commercial Plus™ Cubic price

 

A discounted price schedule for Priority Mail that consists of five price tiers, based on zone and the package size (cubic volume) rather than weight. Packages can range in size up to one-half cubic foot and weigh up to 20 pounds.

 

SH

Commercial Plus™ price

CPP

A discounted price schedule for First-Class Mail parcels, Priority Mail Express service, and Priority Mail service that is lower than retail prices and Commercial Base prices for customers shipping a required annual minimum number of pieces and using a specified means to pay postage such as Click-N-Ship service, PC Postage, and Information-Based Indicia postage meters.

(Compare with Commercial Base™ price (CBP).)

PC

commercial price

 

(1) A general term that distinguishes postage prices such as presorted or automation prices available to mailers who meet various preparation requirements and minimum volumes versus retail prices (i.e., single-piece prices) available to the public and not requiring special preparation or minimum volumes. (2) Commercial Base and Commercial Plus prices.

 

PC

commercial volume price

 

An incentive available to a mailer mailing above specified volume levels.

 

SH

commingle

 

To integrate dissimilar mail (such as subscriber and nonsubscriber copies, machinable and irregular parcels) into the same mailing.

 

MA

committed space

 

The specific amount of space (in cubic feet) set aside for transporting mail aboard an aircraft or flight.

 

MP

community Post Office

CPO

A contract postal unit that provides service in a community where an independent Post Office has been discontinued. A CPO bears its community’s name and ZIP Code as part of a recognized mailing address.

 

RE

Competitive Ancillary Service

CAS

A product designation within the competitive products category that includes services such as Adult Signature that are available for specific mail classes and products and can often be combined with other services.

(See also Ancillary Service.)

PC

competitive products

 

A category of postal products and services (commonly referred to as shipping services) for which similar products and services are offered by private sector carriers. Pricing changes occur annually, and USPS is free to price competitive products as long as they cover their costs, are not subsidized by market dominant products (also known as mailing services), and make an appropriate contribution to institutional costs. Competitive products include Priority Mail Express service, Priority Mail service, Parcel Select service, Parcel Return Service, Premium Forwarding Service, and most international mail products except First-Class Mail International service, which is categorized as a market dominant product.

(Compare with market dominant products.)

GC

Competitive Products Fund

 

A statutory accounting construct established in the U.S. Treasury by 39 USC 2011 through which are deemed to flow all of the costs and revenues of competitive products. It is a revolving USPS fund without fiscal year limitation for the payment of costs attributable to competitive products and all other costs incurred by USPS to the extent allocable to competitive products. USPS deposits into the fund revenues from competitive products, amounts received from USPS-issued obligations, interest and dividends earned on investments of the fund, and any other receipts to the extent allocable to competitive products. The official name is Postal Service Competitive Products Fund.

(See also competitive products.)

GC

Complement Information System

 

 

(See Web-based Complement Information System (WebCOINS).)

HR

complete address

 

An address that has all the address elements necessary to allow an exact match with the current USPS ZIP+4 and City State files to obtain the finest level of ZIP+4 and delivery point codes for the address. It is normally a standardized address and contains three required address lines in order from top to bottom: recipient line (personal name or organizational name), delivery address line (street address), and last line (city, state, and ZIP Code line). It can also include an optional attention line above the recipient line.

 

AM

compound perforation

 

Different gauge perforations that are on different (normally adjacent) sides of a single stamp.

(See also perforation.)

ST

Comprehensive Statement on Postal Operations

 

An annual document that reports on customer, employee, and operational developments for the past fiscal year, with more detailed reporting on key corporate goals and strategy initiatives.

 

SP

computer-assisted keyboard training

CAKT

A method of using computer simulation to teach machine mail sorting.

 

HR

computer-assisted scheme training

CAST

A means of providing scheme training to manual distribution clerks and testing them through computer graphic representation of sortation items.

 

HR

Computerized Delivery Sequence

CDS

An electronic 5-digit ZIP Code file that provides and updates delivery sequence address information by carrier route on customer-provided address lists.

 

AM

Computerized Forwarding System

CFS

A centralized, computerized address label-generating operation that performs address correction services and forwards or returns undeliverable-as-addressed (UAA) mail that cannot be processed in the Postal Automated Redirection System. Data to support CFS is derived from the change-of-address information supplied by customers as well as information in address databases.

 

AM

Computerized Meter Resetting System

CMRS

An electronic system that permits users of approved postage evidencing systems to reset such devices at their places of business.

 

PT

Computerized On-Site Data Entry System

CODES

A computerized data entry system that uses portable computers to record data for the In-Office Cost System and other statistical programs that are designed to attribute costs to and report revenue, pieces, and weight for each mail class and product. CODES also provides administrative processing and telecommunications.

 

FI

concatenated barcode

 

A parcel barcode (symbology GS1-128) that combines the package identification code that uniquely identifies a parcel and the postal routing code (delivery ZIP Code).

 

EN

concentration and convoy

CON-CON

(1) The concentration (amassing at specific points) and convoy (transport) of Registered Mail pieces under controlled conditions. The pieces are dispatched by air to and/or from designated airports with the CON-CON program. (2) A lockable rectangular container made of heavy-duty plastic used to transport Registered Mail pieces originating at a CON-CON point.

 

MP

Confirm®

 

A subscription-based stand-alone Special Service that provides an authorized subscriber with data electronically collected from the scanning of specially barcoded mailpieces as they pass through automated mail processing operations. Confirm service lets mailers receive near real-time processing data and determine estimated delivery information electronically to track their outgoing and incoming mail. The acronym originally signified Computerized Online Notification for Inbound Reply Mail when the service was first launched for incoming mail only.

 

PC

Consolidator

 

A mailing agent who aggregates mailings into a single mailing, especially plant-verified drop shipment (PVDS) mailings, prepared by individual mailers and cleared at the origin office. The consolidator then transports the aggregated mailing for entry at a destination facility such as a sectional center facility.

 

MA

consumer advocate

 

A USPS officer appointed by, and serving under the direction of, the postmaster general. This officer represents the interests of the individual mail user, recommends policy changes to improve service, responds to consumer concerns, and informs consumers about postal products and services.

 

CA

consumer commodity

 

A hazardous material that is packaged and distributed in a quantity and form intended or suitable for retail sale and designed for consumption by individuals for their personal care or household use purposes. This term can include certain drugs or medicines. Not all hazardous material permitted to be mailed as a limited quantity can qualify as a consumer commodity.

 

PC

contact point

 

A specific area or point designated for the exchange of mail between USPS and a transportation company (e.g., a carrier) or agency.

 

TR

container

 

(1) Generally, anything that may be used for mailing letters, flats, or merchandise such as envelopes, rolls and tubes, boxes, and crates. (2) Any mail transport equipment used to hold more than one mailpiece. The term includes a sack, pouch, hamper, nutting truck, basket, letter tray or flats tray and a variety of boxes and carts. (3) Mail transport equipment used to move mail in a postal facility or between authorized postal facilities. This equipment includes the Amtrak container, network distribution center over-the-road (NDC-OTR) container, NDC in-house container, CON-CON container, multipurpose containers (eastern region mail container and general purpose mail container), and wire container.

 

MP

container cart

 

A small four-wheeled cart used by city carriers to deliver mail on their routes.

 

DE

containerize

 

To place individual mailpieces or units of mailpieces like bundles into mail transport equipment such as sacks or trays. Less frequently, to place containerized units of mailpieces such as sacks or trays onto pallets or into rolling stock.

(See also palletize.)

MP

containerized office

 

A postal facility designated to send and receive bulk mail in network distribution center containers, general purpose mail containers, flat trays, and letter trays.

 

MP

container pouch

 

A pouch that encloses several small or lightly loaded pouches all dispatched to the same downstream point for delivery to individual destinations. It reduces handling and prevents loss between origin and delivery points.

 

MP

Container Transport System

CTS

An electromechanical system for the movement of full or empty mail containers within a network distribution center. It uses programmed commands or guides to save manual labor. Also called towveyor.

 

MP

content identifier number

CIN

A code number that represents and identifies the level of tray or sack and mail class or product for sorted mailpieces.

 

MP

content line

 

One of three required informational lines printed on the outside container label that identifies the mail inside the container by mail class, mail processing category, presort level, barcoding, and other criteria (e.g., FCM LTR AADC BC). It is the second line from the top of the three informational lines.

(Compare with destination line and office of mailing line.)

MP

contingency stamp

 

A temporary nondenominated stamp issue permanently valid for the amount of a First-Class Mail 1-ounce letter price announced by USPS after approval of a price change.

 

ST

Contract Access Retail System

CARS

A USPS-provided mailing system that incorporates the essential retail functions of a contract postal unit along with automated daily accounting and reporting to enable performance-based contracts and analysis of transaction types.

 

RE

contracting officer representative

COR

A person authorized to monitor contracts on behalf of USPS.

 

SM

contract postal unit

CPU

A postal unit that is a subordinate unit within the service area of a main Post Office. It is usually located in a store or place of business and is operated by a contractor who accepts mail from the public, sells postage and supplies, and provides selected Special Services (e.g., Postal Money Order or Registered Mail). Also called contract branch, contract station, and community Post Office unit.

 

RE

Contract Delivery Service

CDS

A contractual agreement between USPS and an individual or company for the delivery and collection of mail to individual customers. It is considered one of the three available carrier delivery types (city, rural, contract). CDS employees are not USPS employees but independent contractors required to provide the same services provided on either city routes or rural routes, depending on the agreement. CDS routes were formerly known as highway contract routes.

(See also highway contract route (HCR).)

DE

contribution

 

Revenue per piece minus attributable cost per piece. The difference between the revenue earned from a mail class and the volume-variable costs for that mail class. For example, if a mail class earns $1.5 billion and its volume-variable costs are $1 billion, the mail class covers its costs and the difference of $500 million is the contribution made by that mail class to USPS costs of operating.

 

FI

convenience deposit point

CDP

A local facility (i.e., an associate office or retail unit) to which an authorized mailer presents mail for subsequent acceptance and verification at a sponsoring business mail entry unit (BMEU). The mail is transported to a BMEU for verification and acceptance.

 

MA

conversion

 

A change in an employee’s status or tenure from one category of employment to another, such as from part-time to full-time or from noncareer to career.

 

HR

conversion rate

 

The factor used for specific types and classifications of mail when converting weight, containers, or feet of mail to number of pieces.

 

FI

conveyor

 

The mechanical or gravity-operated belt or rollers for transferring mail between car or vehicle and platform, or from one location to another in a postal facility. Also called sorting conveyor.

(See also gravity roller conveyor, loading conveyor, and surge conveyor.)

EN

convoy

 

To escort and guard Registered Mail pieces or other accountable items.

 

DE

cooperative mailing

 

(1) Any promotional mailing shared by several organizations or companies that target the same audience to reduce mailing costs by putting all the advertisement inserts such as coupons into the same mailpiece. (2) A mailing made jointly by one or more organizations authorized to mail at nonprofit Standard Mail prices at the same Post Office.

(Compare with joint mailing.)

MA

copalletize

 

To combine and present together on pallets mail from two or more different or separately generated production streams.

(See also palletization.)

MA

copyright block

 

(philatelic) Block of four or more stamps that includes the copyright notice in the selvage.

 

ST

cord fastener

 

A label holder with attachment that fastens the cord that closes the mouth of a sack.

 

MP

Corporate Account

 

 

(See USPS Corporate Account.)

SH

Corporate Business Customer Information System

CBCIS

An integrated system that provides revenue and volume data by compiling actual postage payment and volume data from financial systems such as Postal One! system, Official Mail Accounting System (OMAS), National Meter Account Tracking System (NMATS), and Electronic Marketing Reporting System (EMRS).

 

SA

Corporate Complement Management

CCM

 

(See Web Corporate Complement Management (WebCCM).)

HR

Corporate Customer Contact

CCC

An organization that provides technology-assisted guidance and information for USPS products and services through a toll-free call center infrastructure that centralizes customers calls.

 

CR

Corporate Data Base

CDB

A collection of information from major financial and operating systems, used for the allocation, management, and control of postal resources. It contains data on revenues and expenses, pricing and costing, volume and productivity, service performance, and workhours and benefits.

 

IT

Corporate Information System

CIS

An online source for the statistical files of postal financial and operating systems.

 

IT

Corporate Succession Planning

CSP

The process through which employees are identified as potential successors for Postal Career Executive Service positions.

 

HR

Correction of Address Lists

 

An Address Management Service for which USPS charges a per piece fee for each address record corrected and coded, with a minimum charge per list submitted.

 

AM

Cost and Revenue Analysis

CRA

A report that shows revenue and types of costs (e.g., volume-variable costs, product-specific costs) for all mail classes, products, and services. CRA data is used for supporting proposed changes to postage prices.

 

FI

cost ascertainment group

CAG

A method that classifies Post Offices according to volume of revenue generated. CAG A-G offices have 950 or more revenue units; CAG H–J offices have 190 to 949; CAG K offices have 36 to 189; and CAG L offices have fewer than 36. Formerly, Post Offices were classified as first-, second-, third-, and fourth-class offices.

 

FI

cost center

 

A postal facility that reports financial transactions through one of the approved revenue systems. Each cost center is assigned a 10-digit number (6-digit finance number plus 4–digit unit ID). Cost centers report their financial activity each day that they are scheduled to be open for business.

 

FI

cosack

 

To place bundles of flats claimed at automation prices or presorted barcoded prices in the same sack with bundles of flats claimed at nonautomation presorted prices or presorted nonbarcoded prices.

 

MA

cost coverage

 

Revenue per piece as a percentage of attributable cost per piece (unit revenue divided by attributable cost).

 

FI

cotray

 

To place bundles of flats claimed at automation prices in the same flats tray with bundles of flats claimed at nonautomation presorted prices.

 

MA

courtesy box

 

 

(See snorkel collection box.)

DE

(courtesy reply mail

CRM

Envelopes or postcards that a mailer provides to its customers to expedite delivery of their responses. The customer affixes the reply postage before mailing. The CRM envelope or postcard is generally enclosed in the original mailpiece sent to the customer.

 

MS

counterfeit

 

(1) A forged stamp, other official or authorized form of postage (e.g., a Stamped Card or Information-Based Indicia), or a Postal Money Order or other item, including identification documents and official filings, intended to be sold as genuine and deceive postal authorities. (2) To make for use or sale a fraudulent reproduction of a postage stamp, other official or authorized form of postage, Postal Money Order, or similar postal items of value.

 

IS

counterstack

 

To build a stable bundle of flats or other pieces of nonuniform thickness by first dividing the pieces into approximately equal groups with addresses face up and rotating each group 180 degrees from the preceding and succeeding groups as the groups are placed on top of each other. Counterstacking stabilizes bundles placed on pallets and creates bundles that take up less space in mailing containers.

 

MA

cover

 

An envelope or wrapper covering the content of a mailpiece and receiving any required stamp cancellation or other marking applied during mail processing. A cover bears the delivery and return addresses, postage, and other mailer-applied endorsements and service markings.

 

ST

CR

 

An abbreviation used on mail container labels that identifies the contents as carrier route mail all destined to one carrier route.

 

MP

Cradle to Cradle certification

C2C

A scientifically based process and system of certification that establishes 39 specific criteria to assess the environmental attributes of inputs and outputs used in manufactured goods. Most Priority Mail Express, Priority Mail, and ReadyPost packaging and other products are Cradle to Cradle certified. “C2C Certification” is a protected term of McDonough Braungart Design Chemistry (MBDC).

 

SU

craft

 

A designation used to classify various related employee positions within a broader group that is a bargaining unit represented by a union. The craft is determined by the type of work performed and the similarity of duties and responsibilities shared by the employees such as those in the clerk craft or the maintenance craft.

 

HR

craft employee

 

 

(See bargaining unit employee.)

HR

Critical Mail

 

A category of Priority Mail that is available for automation-compatible letters and flats bearing an Intelligent Mail barcode. Critical Mail is charged a flat rate across all destination zones regardless of weight, with separate prices for letters and flats. USPS-produced Critical Mail envelopes are required. Mailers must have a customer commitment agreement and mail more than 5,000 Priority Mail and Critical Mail pieces during a calendar year.

 

SH

CR-RT

 

A shortened abbreviation of CR-RTS.

 

MP

CR-RTS

 

An abbreviation used on mail container labels that identifies the contents as carrier route mail destined to more than one carrier route within the ZIP Code specified on the labels.

 

MP

critical acceptance time

CAT

The latest time that mail can be presented to an acceptance unit for verification for Day Zero processing.

 

MA

critical entry time

CET

(1) For mailers, the latest time that a reasonable amount of a mail class or product can be received at the platform at designated induction points in the postal network for it to be processed and dispatched in time to meet service standards (i.e., the latest time when mail can be presented to postal operations of Day Zero processing). (2) For USPS, the latest time that committed mail can be received in an operation and still be processed before clearance time to meet the service standard for mail processing, dispatch, and final delivery.

 

MP

Critical Parts Center

CPC

A national supply center reporting to Headquarters that stocks retail and delivery equipment (Point of Service One (POS ONE) and Intelligent Mail Device (IMD)) and expendable items. The CPC is located in Plainfield, IN.

 

SM

cross boundary

 

Mail shipments that are transported from one network distribution center (NDC) or auxiliary service facility (ASF) area to a facility in another NDC or ASF area. The shipment bypasses the parent NDC of the originating or destinating facility.

 

MP

cross-docking

 

A dock transfer that entails transporting mail that has not and will not be processed in the facility. Mail or equipment may be transported directly between two vehicles, between a vehicle and a staging area, or between two staging areas. The staging areas may be on the platform or inside the facility.

 

MP

cull

 

(1) To remove nonletter mail (such as small parcels, rolls, and odd-shaped material) from letter mail (and nonmachinable mailpieces from machinable and automation pieces) by hand or machine. During culling, specials (such as accountable mail) and flats are segregated from other letter mailpieces. (2) To remove mail from containers such as sacks or trays for the first time before it enters the mailstream.

 

MP

culling and facing conveyor

 

A mechanized letter-facing conveyor with a collection sack shakeout hopper and a conveyor belt top for culling, combined with a two-channel edger-feeder to dual stackers.

 

EN

curbline motorized route

 

A motorized city route on which 50% or more of the possible deliveries are made to customer mailboxes at the curb.

(See also curbside delivery.)

DE

curb route

 

 

(See curbline motorized route.)

DE

curbside delivery

 

A mode of city delivery service in which the carrier (walking or driving a vehicle) delivers the mail to customer mailboxes installed at the curb. Also called curbline delivery.

(Compare with sidewalk delivery.)

DE

curbside route

 

A motorized or foot route on which more than 50 percent of the delivery points to which the carrier delivers mail is to mailboxes installed at the curb.

 

DE

curtailed mail

 

Noncomitted mail that the carrier cannot case before scheduled delivery-route leave time and is authorized to leave for casing the next day. Also, the nondelivery of mail to a customer in cases where the premises are hazardous (e.g., an unrestrained a dog).

(See also delay of mail.)

DE

CUST MKTMAIL

 

A price-specific marking that is combined with the required basic marking (class marking) to indicate eligibility for the Standard Mail Customized MarketMail price. The price-specific marking can also be represented with CMM or CUSTOMIZED MARKETMAIL.

 

PC

Customer Connect®

 

A joint lead and revenue generation program between the National Association of Letter Carriers (NALC) and USPS. It encourages city carriers to leverage their business relationship with customers by identifying new postal opportunities and obtaining customer concurrence to meet with sales representatives.

(See also Business Connect® and Rural Reach®.)

SA

Customer Data Mart

CDM

A single repository of customer transactions and activities across multiple service channels that improves management of customer relationships. It is built on the Customer ID (CID) system and provides reports and dashboards.

 

SA

Customer Experience Measurement

CEM

A survey system that measures the end-to-end experience of doing business with USPS and how customers view service quality. It aims to improve understanding of where customer expectations are not met so effective improvements can be made. CEM replaced Customer Satisfaction Measurement.

 

CA

customer hold mail

 

(1) Mail that is held at the Post Office at the addressee’s request such as a vacation hold or mail for which a notice of attempted delivery has been left with the addressee by the carrier. (2) Hold for Pickup service as requested by the sender. (3) Firm holdout mail.

 

RE

Customer ID

CID

A repository of customer name and address data that is used to match and cross-reference customer data across many customer-facing USPS systems. It assigns a unique 10-digit ID number to every business entity or individual person at an address who uses a service of USPS.

 

SA

Customer Label Distribution System

CLDS

A Web-based application that enables mailers to create, edit, and submit Intelligent Mail Tray Label orders online for printing by the Topeka Label Printing Center.

 

IM

customer mail receptacle

 

Every letterbox or other receptacle intended or used for the receipt or delivery of mail on any city delivery route, rural delivery route, highway contract route, or other mail route is designated an authorized depository for mail within the meaning of 18 USC 1702, 1705, 1708, and 1725. Door slots and nonlockable bins or troughs used with apartment house mailboxes are not letterboxes within the meaning of 18 USC 1725 and are not private mail receptacles for the standards for mailable matter not bearing postage found in or on private mail receptacles. The post or other support is not part of the receptacle.

 

DE

Customer Notification Letter

CNL

A USPS communication sent to the new address of a customer who submits a change-of-address (COA) order. This letter serves to confirm the COA information.

(See also Move Validation Letter (MVL).)

AM

Customer Registration ID

CRID

A number up to 15 digits long that is created by the Customer Registration system in the Business Customer Gateway that uniquely identifies a customer at a location and connects the customer’s company information by physical address across multiple applications and to any account established for the customer. A CRID is associated with every customer regardless of permit number or Mailer ID and is confidentially treated like an account number.

 

IM

Customer Satisfaction Measurement

CSM

(obsolete)

(See Customer Experience Measurement (CEM).)

CA

Customer Service Staffing Opportunity Model

CSSOM

A performance management tool developed to improve operational efficiency by identifying earned workhours and complement. The user can drill down from the national level to just a finance number. Managers can identify offices with opportunity in Customer Service staffing using various reports that show workhour variances and trends in current and projected workloads.

 

RE

Customer Service Variance

CSV

An electronic management tool using nationally established factors that helps align and optimize staffing to changes in customer transactions in Post Office retail lobbies. CSV uses automated data sources such as Facilities Database (FDB), End of Run (EOR), eFlash, Retail Datamart (RDM), Address Management System (AMS) and WebCOINS.

 

RE

customer/supplier agreement

CSA

A written notice that confirms, for a commercial mailer, the origin-entry preparation requirements and the acceptance window times necessary for mail to be considered entered into the postal network on Start-the-Clock Day Zero (Day-0). Day-0 represents the date a mailpiece enters the mailstream and the date when the clock starts for purposes of service performance measurement. A CSA typically includes a schedule of transportation times, mail containerization specifications, designated postal mail facility entry locations, and time-sensitive mail entry instructions.

 

MA

customer support ruling

CSR

An official clarification of a mailing requirement issued by USPS when needed. The ruling presents examples of specific mailpieces and an analysis of how the mailing standard applies.

(See also national customer ruling (NCR).)

PC

customer trust fund account

 

 

(See trust fund account.)

FI

Customized MarketMail®

CMM®

An option that permits the mailing of nonrectangular and irregular-shaped Standard Mail pieces if the pieces meet certain physical characteristics and preparation requirements.

 

PC

Customized Postage

 

A Special Service that is a product/service provided by authorized PC Postage vendors that allows customers to personalize and print postage with photographs or other graphics that are reviewed by the vendors and determined to comply with USPS policy.

 

PT

Customized Shipping Services Contract

CSSC

A Web-based application that allows mailers to ship parcels at special prices as detailed in a contract. Each contract has two parts: the contract and one or more pricing products. A mailer may have only one active contract at a time, and a contract may be not exceed a year.

(See also negotiated service agreement and commercial contract price.)

SH

customs mail

 

Mail originating outside the customs territory of the United States (CTUS) and addressed for delivery within the CTUS that is subject to customs inspection.

 

IN

cut square

 

(philatelic) A rectangular cutting from stamped stationery that includes the imprinted or embossed postage indicia. Collectors prefer collecting complete stamped stationery rather than cut squares.

 

ST

cutoff time

 

(1) The latest time that mail can be accepted for processing to meet service standards for the specific mail class or product. (2) A time set by the unit manager at which a carrier makes a final withdrawal of mail from the distribution case before preparing to leave for the assigned route.

 

MP

damage, repair, and rewrap

 

Manual activities related to damaged mail removed from the mailstream that must be repaired or rewrapped before it can be processed further or delivered.

 

MP

data collection technician

DCT

An employee dedicated to statistical work that entails gathering and recording data from mail samples and other valid sources.

 

FI

data conversion operator

DCO

An employee at the remote encoding center (REC) who views images of unreadable addresses transmitted to the REC from a processing facility and keys in the appropriate information to resolve the address so that the mailpiece can be processed.

 

MP

DATAKEEPER

 

A system that allows field users access to a collection of databases extracted from personnel and payroll files that are maintained by the Integrated Business Systems Solutions Center.

 

IT

daylight container

 

Mail transported at a specified transportation rate in containers (owned by carriers) on airline flights scheduled to depart between 6:01 a.m. and 8:59 p.m.

 

TR

Day Zero

D-0

The date when a mailpiece enters the mailstream and the date when the clock starts for purposes of service performance measurement.

 

MP

DBCS Input/Output Subsystem

DIOSS

 

(See Delivery Bar Code Sorter Input/Output Subsystem (DIOSS).)

EN

DDU

 

(1) A presort level in which all pieces or all pieces in the bundle or container are addressed for delivery within the service area of the same destination delivery unit (DDU) and entered by the mailer at that facility. (2) A price category or discount available for some mail classes or products prepared at a DDU presort level. Some mail classes or products require further sortation by carrier line of travel or walk sequence.

 

PC

deadhead

 

(1) To unload the mail from a vehicle then drive the empty vehicle back to its point of origin or to another point without picking up any more mail. (2) To retrace part of a route without delivering mail, such as along a street with houses on one side only. (3) To travel over a part of the line of travel of a route on which no deliveries are made.

 

TR

dead letter office

 

 

(See mail recovery center.)

CA

dead mail

 

Mail that is undeliverable as addressed or undeliverable at a forwarding address and cannot be returned to the sender (usually because there is no return address on the piece or the classification of the mail does not entitle it to return service).

(Compare with live mail.)

AM

dead parcel branch

 

 

(See mail recovery center.)

CA

decision analysis report

DAR

A document developed by the requiring organization to justify a project investment and to assist the approving authorities in making decisions concerning the use of USPS funds.

(Compare with justification of expenditure (JOE).)

FI

decision storage unit

DSU

A temporary storage space for resolved address images waiting to be run on the Output Subsystem.

 

EN

declining block rate

 

A pricing structure that offers customers incentives to mail greater volumes by reducing the per-piece price based on one or more thresholds that must be reached to receive the lower price. The pricing structure can be designed in various ways, including tiers that provide successively lower per-piece prices the greater the volume of mail

(See also negotiated service agreement (NSA).)

PC

defective

 

(informal) A damaged pouch, sack, lock, or key.

 

MP

definitive

 

A definitive stamp.

 

ST

definitive stamp

 

A regular postage stamp issued in unlimited quantities or often as part of a thematic series. These stamps vary in denomination and remain on sale for an indefinite period. Also called mail use stamp.

(Compare with commemorative stamp and special-issue stamp.)

ST

DEL

 

An abbreviation used on mail container labels that identifies the contents as mail destined for a delivery unit. Generally used only on Customized MarketMail container labels.

 

MP

delay of mail

 

The curtailment of noncommitted mail that cannot be cased or processed before scheduled delivery-route leave or vehicle dispatch times.

(See also curtailed mail.)

MP

deliver

 

To take mail from the Post Office or delivery unit to the customer or to provide customer pickup through a Post Office Box or at a window or dock. It is the opposite function of collect, which is the transfer of mail from the customer to USPS.

(Compare with collect.)

DE

Deliver®

 

A publication on trends, developments, and products used for direct mail.

 

CO

delivery

 

The act of taking mail from the Post Office to the customer. The mail itself taken to the customer’s business or residential delivery address or picked up at a Post Office whether Post Office Box, window, or dock.

 

DE

delivery address

 

The location (destination) to which a mailpiece is delivered. Except for mail prepared with a detached address label, the piece must show the address of the addressee (intended recipient) on the side bearing postage stamps or postage indicia. On letter mail, the delivery address is usually placed in the lower right.

(Compare with return address.)

AM

delivery address format

 

Required address elements on all mailpieces that include the intended recipient’s name; a house or building number and street name (plus apartment/suite number, if applicable), or a Post Office Box number, or a rural route or highway contract route designation with a box number, or a general delivery address; and city, state or state abbreviation, and ZIP Code or ZIP+4 code.

(Compare with alternative addressing format.)

AM

delivery address line

 

A separate address line that contains the street address or Post Office Box address to receive the mail. This line is between the recipient line above and the last line (city, state, and ZIP Code line) below.

(See also complete address.)

AM

delivery bar code sorter

DBCS

An automated letter sorting machine that is used for letter-size mail already barcoded either by mailers or by USPS on other mail processing equipment. The high-speed multilevel DBCS can sort mail in carrier walk sequence, eliminating additional sorting at the delivery unit. The DBCS can also sort letter mail to carriers in sector-segment sequence using a two-pass operation. Sector-segment sorting places the mail in block face delivery sequence.

(Compare with Delivery Bar Code Sorter Input/Output Subsystem (DIOSS) and Delivery Bar Code Sorter/Output Subsystem (DBCS/OSS).)

EN

Delivery Bar Code Sorter/Output Subsystem

DBCS/OSS

A version of the Delivery Bar Code Sorter (DBCS) system modified with a high-speed ink jet printer (IJP) and interface to the decision storage unit (DSU) that allows the printing of POSTNET barcodes on ID-tagged mail that has been coded by back-end processes such as remote computer reader (RCR) or recognition (REC) keying. The DBCS/OSS supports all other operations performed by the standard DBCS system, up to and including delivery point sequencing (DPS) operations.

 

EN

Delivery Bar Code Sorter Input/Output Subsystem

DIOSS

A multifunction letter mail processing system based on the Delivery Bar Code Sorter (DBCS) with additional components for optical character recognition (OCR) and image lift to the Input Subsystem (IPSS) as well as supporting Output Subsystem (OSS) capabilities to spray barcodes on back-end processed mail. This system can perform all operations of the standard DBCS, up to and including delivery point sequencing (DPS) operations.

 

EN

Delivery Confirmation™

DC or DelCon

A Special Service that provides information about the date and time an article was delivered or, if delivery was attempted but not successful, the date and time of the delivery attempt. USPS Tracking included in all Priority Mail and Standard Post) service is available only at the time of mailing, and no record is kept at the office of mailing. Two service options are available: (a) an electronic option for mailers who apply identifying barcodes to each piece, submit an electronic file, and retrieve delivery status information electronically; or (b) a retail option for mailers who purchase the service at an Automated Postal Center (APC) or affix a USPS-provided barcoded label and retrieve delivery status via usps.com or by telephone.

(See also Signature Confirmation™.)

PC

Delivery Operations Information System

DOIS

A national computer application that helps supervisors manage delivery unit office tasks such as preparing mail before delivery, planning street activities from the office, and handling route inspections and adjustments.

(See also pivot.)

DE

delivery point

DP

(1) A single mailbox or other place to which mail is delivered. A street address does not necessarily represent a single delivery point because a street address such as one for an apartment building may have several delivery points. (2) A specific set of digits between 00 and 99 assigned to every address that is combined with the ZIP+4 code to provide a unique identifier for every delivery address. The DP is encoded within the POSTNET or Intelligent Mail barcode.

 

AM

delivery point barcode

DPBC

A general term for a POSTNET barcode that contains the nine digits of the ZIP+4 code plus two digits, which are generally the last two digits of the primary street address number (or Post Office Box, etc.). The barcode can also be formed from firm (unique) 5-digit ZIP Codes and individual (unique) ZIP+4 codes. The DPBC allows automated sortation of letter mail to the carrier level in walk sequence. The term is not used for an Intelligent Mail barcode containing a delivery point code.

 

EN

delivery point code

DPC

In mail processing and address management, the finest depth of code to which a mailpiece can be sorted by its address. It is usually the 11–digit numeric code formed from the ZIP+4 code and the last two digits of the primary street address number (or Post Office Box, etc.) and represented by the delivery point barcode. The DPC can also be a firm (unique) 5-digit ZIP Code or an individual (unique) ZIP+4 code.

 

AM

Delivery Point File

DPF

An electronic file that contains a record for every delivery point in the United States, including Post Office Boxes.

 

AM

delivery point sequence

DPS

(1) The arrangement of mail into delivery order by using the delivery point code and other data elements. (2) An automated process of sorting mail by carrier routes into delivery order, eliminating the need for carriers to sort the mail manually in the delivery unit prior to their departure to the routes. (3) The sort plan or scheme in which letter mail is sorted to walk sequence for carrier routes using barcode sorting equipment such as the delivery bar code sorter. Depending on the barcode sorting equipment, DPS typically entails two or three passes to reach walk sequence order. (4) To sort mail into delivery order using this automated process.

 

MP

Delivery Point Validation

DPV®

An address management product that identifies whether a ZIP+4 coded address is currently represented in USPS delivery file as a known address record. The DPV product enables users to confirm known USPS address as well as identify potential addressing issues that could hinder delivery.

 

AM

delivery sequenced mail

 

Mail that is arranged in delivery order for a particular carrier route. This mail requires no primary or secondary distribution.

 

MP

Delivery Sequence File

DSF

 

(See DSF2®.)

AM

Delivery Sortation Management Automation Research Tool

DSMART

An Internet-based application that provides consolidated analysis of letter mail quality by comparing counts of mail through final pass automation equipment with the Address Management System database and Delivery Point File in order to improve address quality.

 

AM

Delivery Statistics

 

An address management database file that defines the number of Post Office Boxes and business and residential deliveries on city, rural, and highway contract routes for every ZIP Code.

 

AM

Delivery Type

 

An address management database file that identifies the types of deliveries made to each ZIP Code (i.e., street addressed delivery, rural addressed delivery, PO Box delivery, general delivery, military ZIP Code, unique ZIP Code, and other or nonactive delivery). It also includes state abbreviation and county name and number.

 

AM

delivery unit

 

A Post Office, Post Office station, or Post Office branch or other facility such as a carrier annex that has carrier mail delivery functions.

 

DE

deltiology

 

(philatelic) The study and collection of postcards.

 

ST

denomination

 

The number on a postage stamp other than a nondenominated stamp that indicates the value. Some modern U.S. stamps less than $1.00 do not display the word “cents” or the cent symbol with the denomination.

 

ST

Density Analysis System

DAS

A computerized system that collects and analyzes information on mail volume by ZIP Code. It is used to increase the efficiency and productivity of a facility’s automated mail sorting and manual distribution equipment.

 

MP

Department of State mail

 

Certain types of personal mail transmitted by the U.S. Department of State to authorized U.S. citizens who are employees of the federal government stationed abroad. Authorized mailers pay domestic postage prices and are not subject to foreign customs clearance standards. Some Department of State branch Post Offices are designated as Diplomatic Post Offices in the address line.

 

IN

deposit

 

(1) To place postage-paid articles into a collection box or other USPS receptacle. (2) To leave plant-verified drop shipment postage-paid articles on a loading dock or other place designated by USPS for acceptance.

(Compare with present.)

MA

depredation

 

Robbery or pilfering of funds from the mail.

 

IS

deputy postmaster general

DPMG

A member of the Board of Governors, jointly appointed by the postmaster general and the Board of Governors.

 

GC

descender

 

In Intelligent Mail barcode symbology, the bar that covers two of the three possible regions (from bottom to top): the descending (bottom) region and tracking (middle) region. It does not cover the ascending (top) region.

(See also ascender, full bar, half bar, and tracker.)

EN

designated operator

DO

An entity officially designated by a member country of the Universal Postal Union (UPU) to provide postal services and fulfill its treaty obligations to the UPU.

(See also postal operator.)

IN

designated Post Office™

DPO

A Post Office at which a Centralized Postage Payment (CPP) system mailer maintains the account from which postage for Periodicals mailings is withdrawn.

 

PC

designation/activity code

DAC

The combination of the two-digit designation code that indicates an employee’s type of position and workforce designation followed with the one-digit activity code that indicates functional area in which the employee is assigned.

 

FI

designation code

 

A two-digit number that indicates the type of position and workforce designation (such as full-time or part-time) to which an employee is assigned so that the proper salary account is charged. The designation code is often joined with the one-digit activity code to form the designation/activity code.

(See also labor distribution code (LDC).)

FI

destinate

 

(1) To be the intended point of delivery for mail. (2) To arrive at the intended final delivery address, whether the original delivery address on the mailpiece or a forwarded or corrected delivery address.

(Compare with originate.)

MP

destinating mail

 

Incoming mail arriving for its point of final delivery (destination) through a processing facility.

(Compare with originating mail.)

MP

destination

 

(1) The intended or actual final delivery point for mail. (2) A qualifier that identifies where mail is to be delivered such as destination ZIP Code or where mail is to be entered such as destination delivery unit.

(Compare with origin.)

MP

destination area distribution center

DADC

The area distribution center or other postal facility designated as an ADC where a mailer enters mail directly.

 

MP

destination area distribution center price

DADC price

A Periodicals price for pieces properly prepared and entered by the mailer at the area distribution center (ADC) or other postal facility designated as an ADC that serves the delivery address on the mail. The mailer receives the lower price because of the reduction in USPS transportation and distribution costs.

 

PC

destination bulk mail center

DBMC

(obsolete)

(See destination network distribution center (DNDC).)

MP

destination Caller Service

 

Caller Service provided at the postal facility to which the caller’s mail is addressed.

(Compare with accelerated reply mail (ARM).)

PC

destination country

 

The country to which a mailpiece is addressed.

 

IN

destination delivery unit

DDU

The delivery unit or other postal facility designated by USPS as a delivery unit where a mailer enters mail destined for addresses served by the carriers of the unit. Mail entered correctly at a DDU may be eligible for a DDU discount or price.

 

MP

destination delivery unit discount

DDU discount

A Standard Mail discount for pieces properly prepared and entered by the mailer at the delivery unit that serves the delivery address on the pieces. The mailer receives the discount because of the reduction in USPS transportation and distribution costs.

 

PC

destination delivery unit price

DDU price

Periodicals, Parcel Select, and Bound Printed Matter prices for pieces properly prepared and entered by the mailer at the delivery unit that serves the delivery address on the pieces. The mailer receives the lower price because of the reduction in USPS transportation and distribution costs.

 

PC

destination entry

 

(1) The deposit of plant-verified drop shipment mail by the mailer at a postal facility such as a delivery unit, sectional center facility, or network distribution center that serves the delivery address of the mail. (2) A price category or discount for certain types of mail.

 

PC

destination entry discount

 

A postage reduction from a base price for mail that a mailer transports directly to a postal facility. Generally, the closer the facility is to the final delivery, the deeper the discount or lower the price. Also called drop shipment discount to underscore the act of depositing mail at a postal facility where USPS processes the mail for delivery within the service area of the facility.

 

PC

destination entry price

 

A postage price lower than the related nonentry price for mail that a mailer transports directly to a postal facility. Generally, the closer the facility is to the final delivery, the lower the price. Also called drop shipment price to underscore the act of depositing mail at a postal facility where USPS processes the mail for delivery within the service area of the facility.

 

PC

destination line

 

One of three required informational lines printed on the outside container label that indicates where the mail inside the container is to be sent for processing. The line must contain only the information specified for the presort level including any labeling list (e.g., AADC Springfield 010). It is the first line at the top of the three informational lines.

(Compare with content line and office of mailing line.)

MP

destination network distribution center

DNDC

The network distribution center (NDC) or other postal facility designated as an NDC such as an auxiliary service facility (ASF) where a mailer enters mail directly.

 

MP

destination network distribution center discount

DNDC discount

A Standard Mail discount for pieces properly prepared and entered by the mailer at the network distribution center or other postal facility designated as an NDC that serves the delivery address on the pieces. The mailer receives the discount because of the reduction in USPS transportation and distribution costs.

 

PC

destination network distribution center price

DNDC price

Periodicals, Parcel Select, and Bound Printed Matter prices for pieces properly prepared and entered by the mailer at the network distribution center or other postal facility designated as an NDC that serves the delivery address on the pieces. The mailer receives the lower price because of the reduction in USPS transportation and distribution costs.

 

PC

destination sectional center facility

DSCF

The sectional center facility (SCF) or other postal facility designated as an SCF where a mailer enters mail directly.

 

MP

destination sectional center facility discount

DSCF discount

A Standard Mail discount for pieces properly prepared and entered by the mailer at the sectional center facility (SCF) or other postal facility designated as an SCF that serves the delivery address on the pieces. The mailer receives the discount because of the reduction in USPS transportation and distribution costs.

 

PC

destination sectional center facility price

DSCF price

Periodicals, Parcel Select, and Bound Printed Matter prices for pieces properly prepared and entered by the mailer at the sectional center facility (SCF) or other postal facility designated as an SCF that serves the delivery address on the pieces. The mailer receives the lower price because of the reduction in USPS transportation and distribution costs.

 

PC

destination ZIP Code™

 

The ZIP Code of final delivery of a mailpiece.

(Compare with origin ZIP Code™.)

MP

detached address label

DAL

A separate address card that is made of paper or cardboard stock used to carry address information when preparing a mailing of unaddressed Periodicals flats, Standard Mail flats or merchandise samples, or unaddressed Bound Printed Matter.

 

PC

detached box unit

DBU

A unit offering Post Office Box service that is not staffed when open and is usually in a leased facility near a Post Office, station, or branch. The DBU may have an Automated Postal Center that sells stamps and other mailing services. A DBU is often established when a neighboring facility cannot expand its Post Office Box section.

 

RE

detached label delivery

 

A delivery method that uses a detached address label with postage that is separate from, but delivered with, an unaddressed merchandise sample, magazine, or newspaper.

 

DE

detached mail unit

DMU

An area in a mailer’s facility where postal employees perform mail verification, acceptance, dispatch, and other postal functions.

(Compare with see business mail entry unit.)

MA

detached Post Office™ Box unit

 

 

(See detached box unit.)

RE

deviate

 

To depart from the normal line of travel or schedule of a route.

 

DE

diagram

 

An official plan either for labeling letter cases and sorting racks or for loading mail onto a vehicle, airplane, or rail container.

 

MP

die cut

 

A form of separation used during the printing of self-adhesive stamps. During production, a sharp edged tool (die) completely cuts the stamp paper on all sides of the printed stamp, making the removal of the individual stamps from the liner possible. Die cuts for stamps are either straight or designed with wavy lines to simulate perforation teeth.

(See also perforation.)

ST

die cutting

 

A method of separation of self-adhesive stamps that are cut entirely apart and held together in panes, sheets, or coils only by the backing paper. Early self-adhesive stamps were produced with straight edges. Later stamps were produced with wavy die cut edges to imitate the appearance of perforations.

(See also die cut.)

ST

dimensional-weight pricing

 

A pricing concept such as the balloon price that considers both the weight of a parcel and its size (i.e., cubic volume as determined by its length, height, and width). Such pricing provides a consistent way to charge for the cubic space that a light parcel and a heavy parcel occupy on a truck, plane, or ship.

(Compare with shape-based pricing.)

PC

DineroSeguro®

 

 

(See Sure Money®.)

RP

Diplomatic Post Office

DPO

A designated USPS civilian Post Office that falls under the jurisdiction of the postmaster of either New York or San Francisco. These facilities are operated and managed by the Department of State to serve overseas personnel at U.S. embassies and consulates. Department of State mail addressed to a DPO shows in the last line address information “DPO” and the appropriate two-letter state abbreviation (AA, AE, or AP), followed by the ZIP+4 or 5-digit ZIP Code.

 

IN

direct

 

A package, pouch, sack, or other mail container with each piece addressed to the same address, company, postal unit, or Post Office. A direct, referred to on the secondary case or optical character reader, indicates a high-volume recipient of mail who is assigned, sometimes temporarily or seasonally, a unique separation in the case.

(See also firm direct.)

MP

directional

 

An address element that indicates a geographic directional name such as N, S, E, W, NE, NW, SE, and SW. A directional can be either to the left of the street name such as E HOOVER ST (termed a predirectional) or to the right of the street name or street name suffix such as BAY DR W (termed a postdirectional).

 

AM

directive

 

A policy statement; regulation; set of guidelines, procedures, or standards; reference work; or similar material issued by the appropriate functional organization. It serves to direct or guide field organizations or the public. USPS directives include policy manuals, the Postal Bulletin, and any numbered handbook or publication, as well as kits, labels, management instructions, notices, posters, signs, and tags.

 

CO

direct mail

 

Another name for advertising mail sent to targeted markets. Direct mail can be any mail class or product, but it is usually prepared as Standard Mail pieces. Direct mail can be the primary advertising and sales vehicles for a business, or it can supplement and enhance other forms of advertising and sales activities.

 

MS

direct sack

 

 

(See M-bag.)

IN

directory marking

 

(philatelic) A postal marking applied to or rubber-stamped onto a mail cover that indicates the reason for a failed delivery attempt, such as “No Such Number.” The term stems from the former practice of using directory service to find the correct address.

 

ST

direct run out

 

In mechanized mail sortation, a conveyor that transports sacks and parcels from discharge chutes on the sorting machine directly to van doors. Additional conveyors may be added at the discharge point to help load the van.

 

MP

DIS

 

An internal code for “distribution at” used to label mail for two or more Post Offices that receive mail through another Post Office or general mail facility that sorts incoming mail for a defined service area.

 

MP

discount

 

A generally uniform amount subtracted from a base postage price.

(See also incentive.)

PC

dismount delivery

 

The method of delivery in which a carrier leaves a vehicle for one or several deliveries and then returns to move the vehicle to the next delivery point.

(See also park and loop.)

DE

dismount route

 

A city route on which at least 50% of the possible deliveries are made by dismount delivery to the door, vertical improved mail rooms, neighborhood delivery and collection box units, or delivery centers. If the dismount deliveries are less than 50% of the total possible deliveries of the route, the route is classified according to the majority of the delivery type such as curbline or park and loop.

 

DE

dispatch

 

(1) Mail readied and loaded for transportation. (2) To ready the mail for loading. (3) The act of labeling, containerizing, and moving mail between operations within a facility or from an operation to the platform area for eventual transport on designated routings to other facilities.

(See also advanced dispatch, dispatch of value, and last chance dispatch.)

MP

dispatch and routing label

D&R label

A label generated by the Semi-Automated Scan Where You Band equipment that the operator attaches to the item before it is discharged.

 

MP

dispatch of value

 

The last dispatch of the day that is loaded on transportation in time to meet the service standard for the mail class or destination.

 

MP

distribute

 

To sort mail in order to group pieces according to a plan or scheme, usually based on ZIP Code information and the national and local network of mail processing plants and destination facilities.

 

MP

Distributed Data Entry and Distributed Reporting

DDE/DR

A group of software applications used to process payroll and payroll-related transactions by remote video display terminals, which are linked to the mainframe at the Minneapolis Accounting Service Center (ASC). The sites are also equipped with printers for transmitting system-generated application reports, replies to local inquiries, and reports normally mailed from the ASC.

 

FI

distributing unit

 

The area in a Post Office, Post Office station, Post Office branch, and airport mail center/facility where distribution clerks sort mail.

 

MP

distribution

 

The sorting of mail into pigeonhole cases, trays, sacks, machine bins, or pouches in order to group pieces with a common destination for transportation to the Post Office of address. It may be done by manual, mechanized, or automated means. The term is also applied to the distributed mail itself.

 

MP

distribution and routing tag

D&R tag

A self-adhesive barcoded tag used to dispatch parcels and mail in containers on air transportation. The tag includes information about routing and the parcel or type of mail in the container.

 

MP

distribution clerk

 

An employee who separates incoming mail and outgoing mail.

 

MP

distribution networks office

DNO

A postal field unit that prepares all authorized National Air and Surface System (NASS) dispatch and routing instructions and coordinates transportation operations within a geographic area.

 

MP

distribution scheme

 

 

(See scheme.)

MP

district

 

An administrative field unit that oversees most operational and support functions for Post Offices in a defined geographic area. Districts reports to an area office.

 

HR

divider

 

A vertical or horizontal separator for carrier or clerk distribution cases.

 

MP

DNDC

 

(1) A presort level in which all pieces in the bundle or container are addressed for delivery within the service area of the same destination network distribution center (DNDC) and entered by the mailer at that facility. (2) A price category or discount available for some mail classes or products prepared at a DNDC presort level.

 

PC

dock clerk

 

 

(See transfer clerk.)

MP

dock expediter

 

 

(See expediter.)

MP

dock transfer

 

The movement of mail on a dock from one van to another without further sorting or changing the packing form. A split of mail can be done.

(See also cross-docking and transfer.)

MP

dolly

 

 

(See nutting truck.)

MP

domestic mail

 

Mail transmitted within, among, and between the United States; its territories and possessions; Army Post Offices (APOs) and Fleet Post Offices (FPOs); and mail for delivery to the United Nations, NY. Mail exchanged between the United States and the Marshall Islands and the Federated States of Micronesia is also treated as domestic mail. Domestic mail is classified by size, weight, content, service, and other factors.

(Compare with international mail.)

GC

Domestic Mail Classification Schedule

DMCS

(obsolete) The predecessor to the Mail Classification Schedule that governed rates and classifications of domestic postal products prior to the Postal Accountability and Enhancement Act (PAEA), Pub. L. 109-435, 120 Stat. 3198, December 20, 2006.

 

GC

Domestic Mail Manual

DMM®

The directive that contains the basic standards governing domestic mail services; descriptions of the mail classes and services and conditions governing their uses; and standards for price eligibility and mail preparation. Domestic mail is classified by size, weight, content, service, and other factors. It is one of the policy manuals. The official title and styling of the document is Mailing Standards of the United States Postal Service, Domestic Mail Manual.

 

PC

domestic money order

 

 

(See Postal Money Order.)

PC

Do Not Mail

 

A movement proposing state or federal legislation that, if passed, would prevent companies from mailing direct mail to specific addresses identified in a database similar to the National Do Not Call Registry implemented in 2004 that gives consumers an opportunity to limit the telemarketing calls they receive.

 

GR

double card

 

A Stamped Card or commercially produced postcard that consists of two attached cards mailed out as a single unit of which one card is designed to be detached by the recipient and returned by mail as a single card.

 

PC

doubles

 

In mechanized and automation sorting, two or more mailpieces moving as one and thus causing a distribution error.

 

MP

doubles detector

DD

A modification to letter processing equipment that identifies double-fed mailpieces sorted to a reject bin to avoid misrouting and provides statistical information about the doubles detected.

 

EN

double transfer

 

(philatelic) The condition on a printing plate that shows evidence of a duplication of all or part of the stamp design.

 

ST

dress the rack

 

To hang empty sacks or pouches on a sorting rack. Also called hang the rack.

 

MP

drive-out agreement

 

An arrangement between a city carrier and USPS in which the carrier provides and is reimbursed for the use of the carrier’s personal vehicle for mail delivery.

(See also vehicle hire contract.)

DE

drop

 

A lobby slot or opening where customers deposit mail.

 

DE

drop-and-pick

D&P

An appointment unique to destination network distribution center drop shipments of bedloaded Parcel Select mail, in which USPS waives the driver unload responsibility and allows a shipper to leave the vehicle for USPS unloading (up to 18 hours from the time of appointment or arrival, whichever is later). Once the unload process is complete, the shipper must retrieve the trailer(s) within 1 business day (or, with USPS permission within 48 hours).

 

MP

drop box

 

(1) An olive green lockable receptacle in which city carriers leave mail on the line of travel for later pickup and delivery by another carrier. It resembles a standard blue collection box without the pull-down letter slot. Also called relay box. (2) Informally, any USPS collection box for the receipt of mail.

(See also collection box.)

DE

drop letter

 

A letter mailed for local delivery at a Post Office that has neither city delivery nor collection and delivery by a rural carrier or highway contract route carrier. Letters are picked up by the addressees.

 

MP

drop shipment

 

Typically the movement of a mailer’s product on private (nonpostal) transportation from the point of production to a postal facility located closer to the destination of that product. The pieces in a mailer’s drop shipment mailings frequently receive a reduced price or discount based on mail class or product. USPS also provides drop shipment service for mailings via Priority Mail Express service or Priority Mail service.

 

MA

Drop Shipment Management System

DSMS

A program that enables authorized users to build consolidated loads of palletized plant-verified drop shipment (PVDS) mail from multiple jobs and mailing locations and to create electronically consolidated PS Form 8125-CD, Plant-Verified Drop Shipment (PVDS) Consolidated Verification and Clearance DSMS. The form does not bear an acceptance employee signature or origin Post Office round stamp date. DSMS shipments are limited to Periodicals, Standard Mail, and Bound Printed Matter mailings that are verified during the production process at the mailer’s plant by acceptance clerks at a detached mail unit.

 

MA

Drop Ship Product

 

An address management database containing information that mailers need in order to take mailings directly to network distribution centers, sectional center facilities, area distribution centers, or destination delivery units. These files are available through the Facility Access and Shipment Tracking Web site.

 

AM

DSCF

 

(1) A presort level in which all pieces in the bundle or container are addressed for delivery within the service area of the same destination sectional center facility (DSCF) and entered by the mailer at that facility. (2) A price category or discount available for some mail classes or products prepared at a DSF presort level.

 

PC

DSF2

 

An Address Management Service that is used to check mailing address accuracy, identify address types, and obtain walk sequence statistics. It represents an upgrade to the superseded service called Delivery Sequence File. The DSF2 database is the most complete USPS address database available, containing every deliverable mailing address in the United States. It is used to verify that address lists are correct and complete, identify business versus residential addresses, recognize commercial mail receiving agencies, provide walk sequence numbers and postal codes, identify seasonal addresses, detect addresses vacant for more than 90 days, and categorize addresses by delivery type (e.g., curb, door slot, box). DSF2 processing includes address standardization that may be used to apply for CASS qualification.

 

AM

dual address

 

A delivery address with both a street address and Post Office Box number. Delivery is made to the address on the line immediately above the city, state, and ZIP Code line.

 

AM

dual appointment

 

An appointment to more than one position, only one of which may be to a position in the career workforce. Dual appointments improve the opportunity of career part-time employees and noncareer employees who provide relief or leave replacement service on rural routes and in small Post Offices.

 

HR

Dual Pass Rough Cull System

DPRCS

Equipment in the opening unit in a mail processing plant that separates incoming individual mailpieces from collection mail into letters, flats, and thicks (items such as parcels and bundles of mail). The separated mail is then sent to the appropriate sorting machines by different conveyers.

 

EN

duck stamp

 

(informal)

(See migratory bird hunting and conservation stamp.)

RP

dump

 

To empty mail from sacks or pouches as well as other types of mail transport equipment such as pallet boxes.

 

MP

dumping table

 

A worktable where sacks or pouches are emptied.

 

MP

dump up

 

(informal) To empty sacks and pouches on a worktable or other sorting surface.

 

MP

duplex cancellation

 

A postal marking that is made up of a canceler and a postmark. The canceler voids the stamp and the postmark to the left of the stamp shows the date and location of mailing.

 

ST

duty

 

A tariff or tax assessed by U.S. Customs and Border Protection on imported goods entering the United States by mail.

 

IN

EAS Leadership Development

ELD

A structured process that identifies and develops future leaders for key managerial positions in each district.

 

HR

eastern region mail container

ERMC

A wheeled multipurpose mail container for smaller, bulk-loaded items that is an adaptation of the general purpose mail container (GPMC). Unlike the GPMC, it is equipped with an interior plastic liner, a full-height web door, and a spring-loaded integral towbar and coupler pin for automatic towing.

 

MP

eAwards

 

An application for nominating and processing most employee recognition awards. Policy validations are performed in the system, and approved requests are automatically processed by the Accounting Services. eAwards also provides managers award tracking and report viewing capability

 

HR

eBay Partnership

 

An alliance established in 2003 that allows eBay customers using a limited version of the PC Postage application to purchase and print postage without leaving the eBay site and, if desired, schedule Carrier Pickup service online.

 

SH

eBuy

 

An electronic commerce portal that provides employees with electronic requisitioning, approval, and certification capability. eBuy is the preferred method of order placement.

 

FI

eCareer

 

An online job application tool that eliminates paper applications and streamlines and automates the submission and review processes.

 

HR

ECRLOT

 

A price-specific marking that is combined with the required basic marking (i.e., class marking) to indicate eligibility for the Standard Mail carrier route price category.

 

PC

ECRWSH

 

A price-specific marking that is combined with the required basic marking (i.e., class marking) to indicate eligibility for the Standard Mail high-density price category.

 

PC

ECRWSS

 

A price-specific marking that is combined with the required basic marking (i.e., class marking) to indicate eligibility for the Standard Mail saturation price category.

 

PC

edge

 

To position large quantities of letter-size mail on their edge for feeding into automated equipment.

(See also jog.)

MP

edger-feeder

 

A machine that receives culled mail and extracts thick mail and flats, aligns edges, and automatically feeds letter mailpieces into a facer-canceler.

 

EN

edger-stacker

 

A machine that receives culled letter mail for edging and stacking, usually for feeding into a facer-canceler. Also a component of a barcode sorter.

 

EN

eDiagnostic Analysis and Control System

eDACS

A system that supports international letterpost test pieces in the UNEX system, both with and without radio frequency identification (RFID) tags.

 

IN

editorial portion

 

 

(See nonadvertising portion.)

PC

eDoc

 

 

(See electronic documentation (eDOC).)

MA

eDoc verification

 

A process for reviewing electronic postage statement information and supporting documentation submitted by mailers.

 

MA

eDropship

 

A business mail acceptance channel strategy that streamlines the plant-verified drop shipment process by using the architecture of Full Service Intelligent Mail and electronic documentation of mailings.

 

MA

eFlash

 

An operating reporting management system that, on a weekly basis, reports data from delivery, mail processing, customer service, and other functions. The system captures various types of payroll data such as work hours, leave, and pay by function as well as non-payroll data such as revenue, first handling pieces, total possible deliveries, and vehicle accidents. This data is collected by individual Post Offices and then summarized at various organization levels including a national level report.

 

FI

eFleetCard

 

A Web-based application to manage the costs of operating a fleet of over 220,000 vehicles. Each vehicle has its own assigned credit card used to purchase fuel, oil, repairs, and other necessary products and services. All credit card transactions are transmitted to the eFleetCard system.

 

TR

eIdeas

 

A Web-based tool that lets any employee submit ideas without the need for paperwork. The program tracks and documents idea submissions, acceptance, and rewards.

 

HR

elbow and eyeball

 

(informal) To open and examine the interior of a presumably empty sack to ensure that it does not contain mail trapped inside.

 

MP

election mail

 

 

(See Official Election Mail.)

PC

Electronic Address Sequencing

EAS

An option that allows mailers to submit address lists to USPS in electronic format rather than on address cards. USPS arranges the submitted addresses in carrier route delivery, with additional services such as inserting missing addresses or new addresses. The submitted address lists must contain at least 90 percent — but not more than 110 percent — of the total possible deliveries in a 5-digit ZIP Code.

(See also Address Sequencing service and Computerized Delivery Sequence (CDS).)

AM

electronic documentation

eDoc

(1) Information about a mailing such as postage statements and qualification reports that is submitted electronically to USPS using mail.dat, Web Services, or Postage Statement Wizard. (2) Under the Full-Service Intelligent Mail option, data files transmitted for generating postage statements in the PostalOne! system along with other required documentation. The data files describe the nested mail that shows how mailpieces are linked to trays, sacks, and other containers. It is an Internet component of PostalOne! that gives mailers a secure electronic means to submit required financial documentation of a mailing that simplifies calculating postage, checking balances in the mailer’s account, and viewing reports and histories.

 

IM

Electronic Individual Development Plan

eIDP

An online tool that helps employees in certain positions assess their developmental needs and create a more structured way to pursue career goals. eIDP gives the employee and employee’s manager an opportunity to establish objectives that support the goals.

 

HR

Electronic Mail Improvement Reporting

eMIR

A Web-based system for reporting irregularities in the preparation of mail presented to USPS (e.g., unreadable barcodes and bundles that fall apart). Mailers benefit with online access to report information, ready access to digital images of problem mailpieces, and feedback to improve the quality of future mailings.

 

MP

Electronic Marketing Reporting System

EMRS

A main frame customer information control system application used to compile data and output information on Priority Mail Express service and manage USPS Corporate Accounts.

 

SH

Electronic Material Distribution and Inventory Management System

eMDIMS

A system that provides users a way to place emergency orders and track status of those orders.

(See also Material Distribution and Inventory Management System (MDIMS).)

SM

Electronic Merchandise Return

EMR

A service that lets customers print Merchandise Return Service labels from a merchant’s Web site using electronic tools provided by USPS. The customer affixes the label and returns the parcel to the merchant.

(See also Merchandise Return Service (MRS).)

SS

Electronic Money Order Voucher Entry System

eMOVES

A Web-based system developed to aid in processing manual daily financial reports, account identifier code entries, and Postal Money Order vouchers. This system allows uploads of input data to the Standard Accounting for Retail System.

 

FI

Electronic Official Personnel Folder

eOPF

An electronic version of the Official Personnel Folder that forms the system of employee records. It contains documents reflecting the employee’s position status, salary, benefits, and service or work performance.

 

HR

Electronic Postmark

EPM®

An auditable time-and-date stamp service offered by authorized service providers under license by USPS. The EPM can verify the authenticity of a document or file sent electronically, providing trusted proof of content as of a specific point in time.

 

IT

Electronic Publication Watch

ePUBWATCH

A Web-based Periodicals complaint tracking and resolution system that replaces the paper-based Publication Watch system in Post Offices with a delivery unit computer. A registered publisher can enter a subscriber’s postal-related complaint, request an electronic publication watch, or request USPS assistance through the completion of a complaint resolution form.

(See also Publication Watch.)

MA

electronic service option

 

One of the two service options available for USPS Tracking service and Signature Confirmation service in which the mailer applies identifying barcodes to each piece, submits an electronic file, and retrieves delivery status information electronically.

(Compare with retail service option.)

PC

Electronic Service Requested

 

A printed Ancillary Service endorsement available for mailers participating in Address Change Service (ACS) that directs USPS to handle undeliverable-as-addressed mail as defined in the mailer’s profile or Intelligent Mail barcode (IMb). Endorsed mailpieces must be capable of Postal Automated Redirection System (PARS) or Computerized Forwarding System (CFS) processing. PARS or CFS identifies the ACS request (either Address Service Requested or Change Service Requested) in the OneCode ACS or Full Service ACS Intelligent Mail barcode (IMb) or, for traditional ACS, in the mailer’s ACS Participant Code profile. OneCode ACS and Full Service ACS mailers can alter service requests with a valid Service Type ID (STID) in the IMb. The STID takes precedence over the instructions in a mailer’s profile.

 

AM

Electronic Uncoded Address Resolution Service

eUARS

A Web-based interface that corrects uncoded change-of-address (COA) records that do not match a delivery point in the Address Management System database. It can also be used to correct mailer address files in conjunction with Address Element Correction.

 

AM

Electronic Verification System

eVS®

A highly automated method that allows a parcel shipper to document and pay postage for parcel mail transmitting electronic manifest files to USPS. Postage is electronically deducted from the shipper’s postage payment account. USPS samples parcels generally at entry into the postal network rather than origin at the shipper’s plant to reconcile differences between postage claimed in the manifest files and postage computed from the sampling.

 

MA

eligibility

 

Qualification standards such as content, mail processing category, and preparation applied to mail for a specific price or discount.

 

PC

eLine-Of-Travel

eLOT®

 

(See Enhanced Line of Travel (eLOT®).)

AM

eMedical Assessment Program

eMAP

A Web application for the maintenance of records related to the medical assessment of candidates seeking postal employment.

 

HR

Employee and Labor Relations Manual

ELM

A directive that contains personnel policies and regulations affecting organization management, job evaluation, employment and placement, pay administration, employee benefits, employee relations, training and development, safety and health, and labor relations. It is one of the policy manuals.

(See also manual.)

HR

Employee Assistance Program

EAP

A free, voluntary, and confidential program that offers assessment, referral, short-term counseling, and work/life consultation to employees and their families. EAP is designed to assist in identifying and resolving personal, family, and workplace concerns. EAP services are provided by a contracted vendor.

 

HR

Employee Health and Safety

EHS

An online application and module within the Human Capital Enterprise System for reporting accidents and injuries and managing claims for district, area, and Headquarters employees.

 

HR

Employee Identification Number

EID

The unique 8-digit number assigned to an employee and used in place of a Social Security Number.

 

HR

Employee Personnel Action History

EPAH

The historical repository for all electronically generated personnel actions. Data goes back to 1971 for payroll retirement history and to 1989 for personnel actions such as promotions, reassignments, and pay for performance.

 

HR

Employee Self Service

ESS

A Web-based system that allows employees access to their personnel-related human resources applications, with the ability to make changes as necessary.

 

HR

empty container

 

Any mail transport equipment that contains no mail.

 

MP

empty equipment

 

Sacks, pouches, and other mail transport equipment used to hold mail that contains no mail and is ready for use.

 

MP

enclosure

 

(1) A letter or other piece of mail placed inside another mailpiece (the host piece). The enclosure can be of the same mail class as the host or, where permitted, of another class such as a First-Class Mail letter inside a Package Services parcel. The price for the enclosure depends on the mail class of the host piece and whether the enclosure is incidental (closely associated with) or nonincidental to the host piece. (2) An insert such as an advertising flyer in addition to an invoice or other communication.

(See also incidental enclosure, mixed classes, and nonincidental enclosure.) (Compare with attachment.)

PC

encoded mail

 

Mail that bears a barcode representation of its destination ZIP+4 Code. Mail handled on mail processing equipment (MPE) that may or may not have a barcode representation of its correct ZIP+4 is read and analyzed by recognition systems such as optical character readers or remote encoding equipment that can resolve or correct the destination ZIP Code of the piece. The MPE systems can apply the resolved or corrected destination barcode once it is made available by the recognition systems, resulting in an encoded piece. Mailers can also preprint the barcode on the piece to avoid the encoding steps required for automation.

 

EN

encumbered route

 

A rural route with a regular rural carrier assigned. The term is used in rural route consolidation studies.

 

DE

end case

 

 

(See final case.)

DE

endorsement

 

An authorized marking on a mailpiece that shows handling instructions, indicates a Special Service, or requests an address correction service such as forwarding or return.

(See also marking.)

PC

Engineering Change Board

ECB

A group of appointed and designated engineering managers who review change requests for configuration-controlled USPS equipment in order to manage costs and facilitate continuous improvements.

 

EN

Enhanced Airline Assignment

EAA

A newer model of Automatic Airline Assignment, which is still used.

 

EN

Enhanced Carrier Route

ECR

(obsolete) Formerly, two subclasses of Standard Mail service (Regular and Nonprofit) prepared in carrier route sequence with three price categories: basic, high density, and saturation.

 

PC

Enhanced Distribution Label

EDL

 

(See Intelligent Mail® tray label (IMtl).)

EN

Enhanced Line of Travel

eLOT®

An address management software product that enables mailers to sort address lists in approximate carrier sequence of delivery. Mailers may use line-of-travel sequence to qualify for certain carrier route prices.

 

AM

Enhanced Postal Service Sales Report

ePSSR

An alternative method to the Financial Performance Report that uses data from the Corporate Business Customer Information System for reporting commercial revenue from large business customers, generally designated as managed accounts with mailing sites at more than one location. This method reallocates revenue from sites where mail is entered, back to the area or district where the business customer maintains its corporate headquarters (or where the relationship with the managed account is located). Any revenue for mail from these customer sites (managed or unmanaged) that may have come through a mail service provider is also reallocated back to the mail owner. Revenue from unmanaged accounts is not reallocated and is reported for the site where the mail is entered.

 

SA

Enhanced Spare Parts Initiative

eSPIN

An automated process using the Spare Parts Planning System that optimizes spare parts planning, ordering, and inventory across the entire national distribution network with the Material Distribution Center.

(See also Material Distribution and Inventory Management System (MDIMS).)

SM

enter

 

To present items or, in some cases, verified mail to USPS for acceptance and processing as mail.

 

MA

Enterprise Data Warehouse

EDW

The repository intended for all data and the central source for information on retail, financial, and operational performance. Mission-critical information comes to the EDW from transactions that occur across the mail delivery system, points-of-sales, and other sources.

 

IT

Enterprise Energy Management System

EEMS

A tracking system that consolidates facility energy information into one location, measures and verifies building equipment and system performance in real time, and monitors and controls building systems locally and remotely. EEMS helps identify improvement opportunities, reduce cost and consumption, increase efficiency, and improve energy planning.

 

SU

Enterprise Resource Management System

eRMS

A system that provides a consistent and standardized approach to handle incoming calls for unscheduled absences and to assist in managing scheduled and unscheduled absences. eRMS provides real time data and report management functions to supervisors.

 

HR

entire

 

(philatelic) Postal stationery such as a Stamped Card that is complete as opposed to a cut-out of the imprinted postage.

 

ST

entry

 

The point or facility where a mailer presents items or, in some cases, verified mail to USPS for acceptance and subsequent processing as mail.

 

MA

entry facility

 

The mail processing facility (e.g., sectional center facility) that serves the Post Office at which the mail is entered by the mailer. Also called origin facility.

 

MA

entry NDC

 

A network distribution center (NDC), including its satellite auxiliary service facility (ASF) unless specified otherwise, at which mail is entered by the mailer.

 

MA

entry office

 

 

(See entry Post Office.)

MA

entry Post Office

EPO

A Post Office at which a Centralized Postage Payment System (CPP) mailer deposits mailings to be paid for through an account maintained at the designated Post Office (DPO).

 

MA

entry SCF

 

The sectional center facility (SCF) at which mail is entered by the mailer or that serves the Post Office where the mail is entered. An SCF can have responsibility for an area covering either single- or multi-3-digit ZIP Code numbers.

 

MA

envelope tray

 

 

(See letter tray.)

MP

Enterprise Physical Access Control System

ePACS

A security computer system that links USPS computerized access control systems nationwide through local area networks. When actions are taken in one system, they are reflected nationwide.

 

IT

Equal Employment Opportunity

EEO

A federal program and USPS policy that provides equal opportunities for all personnel in employment, training, assignment, promotion, and job security without discrimination owing to race, color, religion, sex, national origin, age, or physical or mental disability.

 

HR

equipment

 

(1) Mail transport equipment used to contain mail. (2) Mail processing machinery. (3) Any device or machine used in postal operations.

 

MP

Equipment Maintenance Allowance

EMA

Compensation that a rural carrier receives for the use of the carrier’s personal vehicle to transport and deliver mail along a rural route.

 

DE

eRetire

 

An online application that enables employees within 5 years of retirement to view and print their annuity estimate. eRetire also lets retirement eligible employees print a retirement application package or have one sent to their address of record. The application also lets retiring employees schedule retirement counseling sessions.

 

HR

Ergonomic Risk Reduction Process

ERRP

A program that reduces the number and severity of musculoskeletal disorders.

 

HR

error (sortation)

 

A missorted piece or unit of mail that must be handled again within the Post Office before dispatch, as opposed to missent mail actually transported to another Post Office.

 

MP

error (stamp)

 

A stamp that displays one or more production problems such as a missing or incorrect color, an inversion of the design, or double printing. Also, a stamp with a design that contains an error such as a misspelling or incorrect information that is consistent throughout a printing run. Similar to a freak.

 

ST

etiquette

 

(French) A gummed or self-adhesive label that is applied to the outside of a mailpiece to indicate a mail service such as airmail.

 

ST

eTravel

 

An automated Web-based system used to report travel expenses and process payments. The system automatically performs many calculations, including mileage charges, per diem expenses, and trip totals.

 

FI

event code

 

A digit or letter indicating the purpose of the scan (e.g., an acceptance or delivery scan).

 

IM

Every Door Direct Mail™

EDDM

An easy-to-use service designed mainly for local businesses such as auto dealers, banks, hardware stores, real estate agencies, restaurants, and supermarkets to send geographically targeted advertising mail to every household or business on a postal delivery route. The service uses a simplified address such as “Postal Customer” in place of a complete delivery address and is available for both city and rural routes at specified carrier route price categories for certain types of Standard Mail, Periodicals, and Bound Printed Matter.

 

MS

examined equipment

 

Empty sacks and pouches checked to determine reusability and to ensure that they contain no mail.

 

MP

exceptional address

 

An alternative addressing format that indicates that the mailpiece should be delivered to the current resident if the addressee has moved.

(Compare with occupant address and simplified address.)

AM

exceptional dispatch

 

The delivery of a Periodicals mailing by the publisher to a Post Office other than the office of original entry or additional entry.

 

MA

Excess Item Catalog

EIC

Catalog on eBuy2 that lists excess USPS equipment, materials, furniture and accessories, and supplies. It serves as the first source of supply, supporting cost avoidance and reutilization efforts.

(See also Asset Accountability Service Center (AASC).)

SM

exchange

 

To dispatch mail to, or receive mail from, another country.

 

IN

exchange office

 

 

(See international service center (ISC).)

IN

exclusion period

 

 

(See Adjusted Service Commitment exclusion period.)

FI

executive and administrative schedule

EAS

A salary structure that applies to most managerial and administrative employees.

(Compare with Postal Service™ schedule (PS schedule).)

HR

Executive Development Continuum

 

A comprehensive program designed to meet the varied and changing needs of executives. Following a standardized foundation experience, the program is tailored to the specific knowledge and skills that individual executives need to maximize benefits to the individual and the organization.

 

HR

Executive Leadership Team

ELT

A group that assists the postmaster general in setting management policy and objectives and approving major plans, programs, and budgets. It is composed of the postmaster general, the deputy postmaster general, and several senior officers.

 

CO

exigent rate case

 

A price-setting provision under the Postal Accountability and Enhancement Act that allows USPS, under extraordinary or exceptional circumstances, and in an expedited manner, to adjust the prices of market dominant products beyond the limitation of the price cap that uses the Consumer Price Index.

 

GC

expedited plant load

 

An authorized verification and receipt of postage payment for mailable matter at the mailer’s plant, prior to the mailer’s transport of the shipment to a destination postal facility.

 

MA

Expedited Preferential Mail

EPM

A program in which a carrier cases preferential mail before leaving the delivery unit, and nonpreferential mail after returning from the route in order to provide mail delivery to residential areas earlier and with consistent delivery times.

 

DE

expedited services

 

Mail that receives expedited handling in processing, dispatch, and delivery. This includes Global Express Guaranteed, Priority Mail Express and Priority Mail Express International, and Priority Mail and Priority Mail International services.

(Compare with preferential mail.)

MP

expediter

 

A clerk in a large mail processing facility who at the cutoff times ensures the on-time dispatching and routing of all mail classes to the correct trucks.

 

MP

exploded

 

(philatelic) Separated into various components for show such as a stamp booklet.

 

ST

exprès

 

(French) Universal Postal Union term for an international Special Service similar to the former USPS special delivery service. It features special priority handling of letters and small packets weighing up to 4 pounds. The service is not offered by USPS.

(Compare with Priority Mail Express International™ (PMEI).)

IN

extended managed mail tray

EMM

2-foot letter trays that measure 21-3/4 inches long by 11-1/2 inches wide (inside bottom dimensions) by 6-1/8 inches high. Must be used for letter-size mail that does not fit in regular MM trays.

 

MP

External First-Class Measurement

EXFC

A component of the Single-Piece First-Class Mail measurement system. The system is designed to measure service performance from a customer perspective. A contractor measures the transit time of single-piece First Class Mail (letters, flats, and postcards) from the deposit of mail into a collection box or business lobby chute until it its delivery to a home or business. EXFC results are compared with USPS service standards to produce national, area, and district level estimates of service performance.

(See also service standards and Single-Piece First-Class Mail® Measurement (SPFC).)

CA

Extra Service

 

A designation for an Ancillary Service that generally provides a specific additional service when applied to a mail class or product. Extra Services include Certified Mail, Collect on Delivery (COD), Confirm, USPS Tracking, Insured Mail, Registered Mail, Restricted Delivery, Return Receipt, Return Receipt for Merchandise, Signature Confirmation, and Special Handling. Not all Ancillary Services, which are part of the broader designation Special Services, are considered Extra Services.

 

SS

Extra Territorial Office of Exchange

ETOE

An office or facility administered by or in connection with a postal operator outside its national territory on the territory of another country for commercial purposes. While the outbound U.S. market is fully liberalized, USPS does not accept inbound dispatches originating from ETOEs overseas. Additionally, U.S. government policy prohibits the use of UPU documents and customs forms on ETOE dispatches.

 

IN

face

 

(1) The side of a mailpiece with the delivery address. (2) To arrange mail in a uniform orientation, with the delivery address facing forward and the postage stamp, meter stamp, or permit imprint positioned in the upper right corner. (3) The front of a postage stamp that bears the design.

 

MA

facer-canceler

 

Mail processing equipment that automatically faces letter-size mail in a uniform orientation and cancels any postage stamps. Facing and canceling mail are two of the first subfunctions in mail processing that occur before sortation.

(See also Advanced Facer Canceler System 200 (AFCS 200) and Advanced Facer Canceler System with Optical Character Reader (AFCS/OCR).)

EN

face value

 

The inscribed worth of a denominated postage stamp and the announced worth of a nondenominated postage stamp.

 

ST

Facilities Data Base

FDB

The consolidated and centralized source of comprehensive information about all facilities that integrates data from many internal sources such as the Address Management System and Facility Management System. It lists all authorized facilities with information such as name, address, physical features, and products and services offered.

 

RE

facilities service office

FSO

An office reporting to Headquarters that manages, for a specific geographic area, facility activities such as leasing and real estate; asset management; and building repairs, alterations, and planning.

 

FA

facility

 

Any physical building used by USPS primarily for accepting mail, processing and distributing mail, and/or delivering mail (e.g., Post Office, processing and distribution center, and station or branch).

 

FA

Facility Access and Shipment Tracking

FAST®

An electronic system that commercial mailers use to schedule drop shipment appointments online and to notify USPS of those shipments. Mailers can track their drop shipments, receive advance notification of redirections, submit and manage recurring appointment requests online, and have joint scheduling capabilities.

 

MP

facility bypass

 

Presorted mail from or to any Post Office within a facility service area that does not require handling at the facility. For example, plant-loaded mail, turnaround mail at other offices within the facility service area, and mail sent directly to a network distribution center.

(See also plant loading.)

MP

facing element

 

An informational element on the address side of a mailpiece that directs USPS in the delivery and handling of the piece. These elements include the delivery and return addresses, facing identification mark, postage indicia, endorsements and markings, and barcode or barcodes.

 

PC

facing identification mark

FIM

A pattern of vertical bars and spaces used by automated postal equipment such as a facer-canceler to identify, orient, and separate certain types of mail. It is printed to the left of the indicia, along the top edge of a letter or card and is used to identify Business Reply Mail, automation-compatible courtesy reply envelopes, metered reply mail, Information-Based Indicia or PC Postage mail, and other designated types of mail. Different combinations of bars represent different types of mail.

 

EN

facing slip

 

A paper label attached to the top of a bundle that shows where the mail is to be distributed, the class and type of mail and, for international and overseas military mail, the country or military Post Office.

(See also optional endorsement line (OEL).)

MA

facing table

 

A table on which letters are gathered and faced in the same direction before being run through a canceling machine. Some tables are fitted with conveyors to carry faced letters to one end of the table and stack them automatically. Also called pickup table.

 

MP

fake

 

(philatelic) A genuine stamp that has been altered to make it more attractive to collectors. It may be repaired, reperforated, or regummed to resemble a more valuable variety.

 

ST

false representation

 

 

(See mail fraud.)

GC

FASTforward®

 

A USPS-licensed automated system that compares addresses on live mailpieces with current change-of-address orders on file as the pieces are sorted on automated processing equipment. If a match occurs, the new address is sprayed on the piece so that it can be delivered directly to the new address rather than forwarded from the old address. The FASTforward application interfaces with USPS-approved automation systems such as multiline optical character readers and remote video encoding operations.

(See also Postal Automated Redirection System (PARS).)

AM

FCM

 

An abbreviation used on mail container labels that identifies the contents as First-Class Mail pieces.

 

MP

Federal Employees Group Life Insurance

FEGLI

A federally sponsored group term life insurance for eligible employees. USPS pays for basic coverage, and employees pay for additional optional coverage.

 

HR

Federal Employees Health Benefits

FEHB

An employer-sponsored group health insurance program for federal employees, retirees, former employees, family members, and former spouses. The FEHB program assists federal employees and eligible family members with expenses of illness and accident, and is paid for through employee and employer contributions. USPS is required to use FEHB.

 

HR

Federal Employees Retirement System

FERS

A three-tiered federal retirement system consisting of a defined benefit plan, Social Security, and the Thrift Savings Plan that operates like a 401(k). Employees pay full Social Security taxes and a small contribution to the Basic Benefit Plan. In addition, USPS puts an amount equal to 1% of an employee’s basic pay each pay period into a Thrift Savings account. Almost all new employees hired after December 31, 1986, are covered by FERS.

(See also Civil Service Retirement System (CSRS).)

HR

Federal Register

FR

A daily weekday publication distributed by the Office of the Federal Register in which certain U.S. government documents must be published. USPS uses the Federal Register to publish proposed rules for public comment, final rules on various regulations including pricing, and various other types of notices.

 

GC

Federal Standard Requisitioning and Issue Procedures

FEDSTRIP

A system of processing government agency requisitions for supplies from the General Services Administration (GSA). The FEDSTRIP address is a six-character code identifying the agency to which goods and billings are sent. Items to be requisitioned are identified by a 13–digit National Stock Number (NSN).

 

SM

fee

 

An amount charged for a Special Service or nonmail service such as a permit. Fees associated with a specific mail class or mail product are included in the reported revenue for that class or product.

(Compare with price.)

PC

feed

 

To supply mail by manual or automated loading for processing on automated equipment.

 

MP

field

 

A general term that designates postal locations and administrative divisions such as the areas and the districts, which are not part of Headquarters and related Headquarters units.

(See also area and district.)

HR

Field Sales Branch

FSB

A unit that supports the field by processing PS Form 1412, Daily Financial Report, and exports the data to the General Ledger, Banking Reconciliation, Money Order Reconciliation, and the Accounting Data Mart.

 

FI

final case

 

A special distribution case in a delivery unit for last-minute sorting or resorting of mail, especially preferential mail sorted to the wrong routes or received late. The carrier collects this mail before leaving for his or her route. Informally, also called end case and hot case.

 

DE

finance number

 

An assigned six-digit number that identifies an installation or project for processing its financial data. The first two digits are a state or project code; the next four are uniquely assigned from 0001 through 9999 to each installation in alphabetic order. The finance number is used to measure and allocate cost and revenue to various cost centers.

 

FI

Finance Number Control Master

FNCM

A database that contains organizational hierarchy information for financial processing and reporting. It maintains and controls organization structure information needed by various applications. It also is a master reference source of information needed to edit and validate accounting transactions and generate financial reports.

 

FI

finance station

 

 

(See finance unit.)

RE

finance unit

 

A nondelivery Post Office station or branch that accepts mail from customers and offers retail services to customers and handles their mail.

(Compare with classified unit.)

RE

Financial Performance Report

FPR

An accounting period report available in the Accounting Data Mart. The FPR shows items such as current period and year-to-date actual, plan, and same period last year revenue and expense. It segregates activities by categories such as revenue, salary and benefits, and supplies and services. The report is updated daily and is not final until the monthly status reflects that the period is closed. The FPR replaced the Postal Service Financial Report (PSFR).

 

FI

fine cull machine

 

The equipment installed between the rough cull belt and the facer-canceler to remove odd-shaped items before the mail arrives at the canceling machine.

 

EN

finger mail

 

To check and verify the addresses on mail between delivery stops on a carrier route before selecting mailpieces for the next stop.

 

DE

firm

 

A presort level in which all pieces in the bundle or container are addressed for delivery to the same business address. This presort level is available only for Periodicals mail.

 

PC

firm direct

 

Mail to a company or business that, because of volume, justifies a separation on the primary or secondary sortation of incoming mail. The mail is generally tied in bundles and delivered intact to the business delivery address.

(See also direct.)

MP

firm holdout

 

A service for customers who receive 50 or more pieces on the first delivery trip on a carrier route and who request to pick up the mail at the Post Office. Firm holdout mail may be prepared as a direct holdout in mail processing or may be withdrawn from the carrier’s case.

(Compare with Caller Service and Post Office Box service.)

MP

firm mailing book for accountable mail

 

PS Form 3877, Firm Mailing Book for Accountable Mail, a multipage bound book that contains individual sheets with several spaces on each sheet to enter multiple article numbers for accountable mail such as Certified Mail, COD, Priority Mail Express, and Insured Mail pieces. The use of the book or electronic facsimiles eliminates the need to generate individual mailing receipts for each article.

 

MA

firm sheet

 

A list of accountables and their status by business customer.

 

DE

firm ZIP Code™

 

(1) Either a unique 5-digit ZIP Code or, more frequently, a unique ZIP+4 code assigned to a firm or organization receiving high volumes of mail. (2) A sortation concept that determines the number of holdouts needed on automated equipment for high-volume mailers receiving Business Reply Mail or courtesy reply mail and sharing a common ZIP Code.

 

AM

FIRST-CLASS

 

The First-Class Mail class marking that is used on the face of a mailpiece to indicate to USPS the service level to be provided and, when combined with other price-specific markings, to show the product or price category claimed. The marking can also be represented with FIRST-CLASS MAIL.

 

PC

First-Class Mail®

FCM

A mail class that includes all matter wholly or partly in writing or typewriting, all actual and personal correspondence, all bills and statements of account, and all matter sealed or otherwise closed against inspection. First-Class Mail comprises six products: (a) single-piece letters/postcards, (b) presorted letters/postcards (nonmachinable, machinable, and automation prices), (c) flats (single-piece, presorted, and automation prices), (d) parcels (retail, Commercial Base, and Commercial Plus prices), (e) outbound single-piece First-Class Mail International, and (f) inbound single-piece First-Class Mail International. Any mailable matter may be sent by First-Class Mail service. First-Class Mail service is a market dominant product.

 

PC

FIRST-CLASS MAIL

 

The First-Class Mail class marking that is used on the face of a mailpiece to indicate to USPS the service level to be provided and, when combined with other price-specific markings, to show the product or price category claimed. The marking can also be represented with FIRST-CLASS.

 

PC

First-Class Mail International®

 

A class of international mail for sending correspondence (letters and postcards), documents, and lightweight merchandise weighing up to 4 pounds.

 

IN

First-Class® Presort

 

Presorted First-Class Mail.

 

PC

first day cover

FDC

(philatelic) An envelope with a newly issued postage stamp and a cancellation showing the date the postage stamp was first sold.

 

ST

first day of issue

 

(philatelic) The day on which a postage stamp, Stamped Card, or Stamped Envelope is placed on sale. The day is generally marked by a public ceremony at the first-day-of-issue office or in a location with significance to the subject of the stamp. A first-day-of-issue postmark, often a pictorial cancellation, is applied to first day covers bearing the new stamp.

 

ST

first-day-of-issue office

 

(philatelic) An officially designated Post Office that provides first-day-of-issue postmarks, which include city and state, on the day the stamp is first issued. It is generally the only office in the country that places the stamps on sale on the first day of issue, with national sales at all other Post Offices the following day.

 

ST

first flight cover

 

(obsolete) A philatelic cover carried on the airplane inaugurating a new airline flight. The cover was postmarked with the date of the flight.

(See also first day cover.)

ST

first handling pieces

FHP

Mail volume recorded in the operation where it receives its first distribution handling within a postal facility.

(Compare with subsequent handling pieces (SHP).)

MP

fiscal

 

(philatelic) A revenue stamp that indicates payment of tax but that is not valid for postage. A fiscal is ordinarily affixed to documents and canceled by pen, canceler, or mutilation.

 

ST

fiscal period

 

A calendar division of the fiscal year. The principal fiscal periods are accounting periods, quarters, and fiscal year.

 

FI

fiscal year

FY

The 12-month period that is used to keep accounts and other records for applications such as budgeting, planning, and operations. The fiscal year begins on October 1 and ends on September 30 and is divided into 12 accounting periods (one for each month), grouped into four postal quarters.

 

FI

5D

 

An abbreviation used on mail container labels that identifies the contents as five-digit mail (all for the same 5-digit ZIP Code).

 

MP

five-digit

 

(1) A presort level in which all pieces in the bundle or container are addressed for delivery within the same 5-digit ZIP Code area. (2) A price category available for some mail classes or products prepared at a five-digit presort level. Can also be written as 5-digit.

 

PC

five-digit barcode

 

A POSTNET barcode with a single field of 32 bars consisting of a frame bar, a series of 25 bars that represents the correct 5-digit ZIP Code for the address on the piece, 5 bars that represent the correction digit, and a final frame bar. The term is not used for Intelligent Mail barcodes. Can also be written as 5-digit barcode.

 

EN

five-digit scheme

 

(1) A presort level in which all pieces in the bundle or container are addressed for delivery within the same grouping of two or more five-digit ZIP Code areas. The five-digit ZIP Code groupings are identified in the City State product or a specified labeling list. (2) Mail processed as a single scheme rather than individually for each five-digit ZIP Code. The five-digit ZIP Code grouping is determined by specific schemes and varies by type of mail and container. Can also be written as 5-digit scheme.

 

PC

5D SCHEME

 

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