G-1 Error and Warning Messages

This appendix contains typical error and warning messages and their meanings.

Header Error Messages That Cause Rejection of an Entire Electronic File

 

Electronic File Transmission Error Message

What It Means

H1 HEADER REC TYPE MISSING

Header Record is missing.

H1/D1 HDR/DTL REC TYPES MISSING

The Electronic File Header Record ID of H1 and the Electronic File Detail Record ID of D1 are missing.

D1 - ELEC FILE DETAIL RECORD(S) MISSING

There were no detail records sent with the Header Record.

ELEC FILE SVC TYPE CODE NOT = 50

The first two characters of the Electronic File Number in the Header Record must be a Service Type Code of 50.

INVALID MAILER ID

The Mailer ID in Electronic File Number field of the Header Record does not appear in Customer Table. It is entered into the table as part of the Certification process.

MAILER ID NOT NUMERIC

The Mailer ID in Electronic File Number field of the Header Record is not a numeric value.

ELEC FILE SEQ NBR NOT NUMERIC

The significant digits in the Electronic File Number field of the Header Record are not numeric (all spaces).

INVALID SEQ NUMBER IN ELEC FILE–ID

The significant digits in the Electronic File Number field of the Header Record are not numeric.

INVALID MAILING DATE

The Mailing Date field in the Header Record must be between 01 and 12. The day must be valid for specific months (e.g., month 02 must be between 01 and 28, unless it is a leap year, then it must be between 01 and 29).

MAILING DATE IS NOT NUMERIC

The Mailing Date field in the Header Record is not a numeric value (no hyphens, slash symbols, etc.). USPS Tracking system is Year 2000 compliant.

INVALID MAILING TIME

The Mailing Time field in the Header Record is not a valid time.

MAILING TIME IS NOT NUMERIC

The Mailing Time field in the Header Record is not a numeric value u 0 and v 2400.

INVALID ENTRY FACILITY

The Entry Facility field in the Header Record is not a valid
5-digit ZIP Code of a USPS facility that can accept this type of mailing.

INVALID PAYMENT ACCOUNT NUMBER

The Payment Account Number field in the Header Record must contain a valid USPSCA number.

INVALID USPS ELEC FILE VERSION NUMBER

The USPS Electronic File Version Number field in the Header Record is not a valid number.

USPS ELEC FILE VERSION NBR NOT NUMERIC

The USPS Electronic File Version Number field in the Header Record is not a numeric value of 9(3).

CUSTOMER NOT CONFIGURED FOR EXPRESS

The customer has not been set up as a certified PMEM customer. Customers must be certified for PMEM as well as for USPS Tracking.

CUSTOMER PENDING FOR EXPRESS

The customer’s status is pending — the customer has not yet been certified for PMEM.

CUSTOMER DECERTIFIED FOR EXPRESS

The customer has been decertified for PMEM.

INVALID DEVELOPER ID CODE

The Developer ID Code field of the Header Record is not a valid code compared to the table maintained by our NCSC in Memphis of certified developers.

DUPLICATE MANIFEST — CORRECTIONS MUST BE WITHIN 30 DAYS

The manifest ID was already posted to the database. This file is being considered a correction to the errors contained in the first manifest, but it is being rejected because it is outside the window for making corrections.

DUPLICATE MANIFEST — MUST USE SAME DT/TM

The manifest ID was already posted to the database. This file is being considered a correction to the errors contained in the first manifest, but it is being rejected because it does not have the same date and time of mailing as the original manifest.

Detail Record Error Messages That Cause Non-Acceptance of Record

 

Error Message

What It Means

NOT A VALID DETAIL RECORD

Unrecognizable record; not a valid record.

INVALID CLASS OF MAIL

The Class of Mail field in Detail Record 1 is not a valid class of mail. See record layout and description for this field in Appendix C, Table 1.

INVALID SERVICE TYPE CODE IN PIC

The Service Type Code in positions 7–8 of the Package Identification Code field in Detail Record 1 is not a valid Service Type Code.

INVALID MAILER ID IN PIC

The Mailer ID in positions 9–17 of the Package Identification Code (PIC) field in Detail Record 1 does not appear in the Customer Table. It is entered into the table as part of the Certification process.

INVALID SEQ NUMBER IN PIC

The significant digits in the Package Identification Code (PIC) field of Detail Record 1 are not numeric.

INVALID BARCODE FORMAT FOR EXPRESS MANIFEST

If the Class of Mail field in Detail Record 1 is set to “EX,” the PIC must be a 13-digit barcode label ID. See Appendix C, Table 1.

INVALID CTRY CODE

If Class of Mail field in Detail Record 1 is IE, country code in Country Code field in Detail Record 1 must be a valid record in Country Code table.

POSTAGE EQUALS ZERO

For Priority Mail Express manifests, the Postage field in Detail Record 1 must be a valid number.

WEIGHT EQUALS ZERO

For Priority Mail Express manifests, the Weight field in Detail Record 1 must be a valid number.

ERROR IN D1 — REJECTING D2

An error found in Detail Record 1 automatically rejects the matching Detail Record 2.

D2 FOUND WITHOUT MATCHING D1

There is no Detail Record 1 to match Detail Record 2.

INTL MAIL CLASS REQUIRES D2 RECORD

If the Class of Mail field in Detail Record 1 is set to “IE” for Priority Mail Express International, a Detail Record 2 is mandatory for address information.

LABEL AND 3-DIGIT DEST ZIP PREVIOUSLY MANIFESTED

The combination of Package Identification Code (PIC) field in Detail Record 1 with the Destination ZIP Code field in Detail Record 1 indicates this record is duplicated from a previously submitted electronic file.

Header or Detail Record Warning Messages: That Do Not Cause Rejection

 

Warning Message

What It Means

MAILING DT NOT WITHIN 3 DAYS OF SYSTEM DATE

The Mailing Date field is not within 3 days of the system date (before or after).

INVALID ELEC FILE TYPE; DEFAULT TO ELEC FILE TYPE 2

If the Electronic File Type field in the Header Record is invalid, it will be changed to “2” to reflect an electronic file and not a postage manifest. Electronic File Type field must be “3” for PMEM.

INVALID METHOD OF PAYMENT; DEFAULT TO PAYMENT TYPE 2

If the Electronic file Type field in the Header Record is set to “3” and the Method of Payment field in the Header Record is not valid, the system will default the Method of Payment to “02” USPS Corporate Account.

INVALID PICKUP REQUESTED INDICATOR; DEFAULT TO SPACE

The Pickup Requested Indicator must be set to “Y” if the mail is picked up by the USPS. The default is spaces.

DUPLICATE ELEC FILE FOUND - PROCESSED AS CORRECTIONS

An electronic file with this number in the Electronic File Number field of the Header Record has been submitted previously.

INVALID PRODUCT VERSION NUMBER

The product version number of the developer’s software must be identified to the USPS at time of certification.

INVALID RECORD COUNT SPECIFIED

The File Record Count field in the Header Record does not match the USPS count of records in this transmission.

INVALID CLASS OF MAIL/SVC TYPE CD COMBO

The Class of Mail field in Detail Record 1 does not match the appropriate Service Type Code in the first 2 positions of the Package Identification Code (PIC) of Detail Record 1. The two-digit Service Type Codes for Priority Mail Express electronic manifesting are EA through EV.

DEST ZIP MUST BE ALL ZEROES FOR INTL

If the Class of Mail field in Detail Record 1 is IE, then the Destination ZIP Code field in Detail Record 1 must be all zeroes.

DESTINATION ZIP CODE IS NOT VALID

The 5-digit ZIP Code in the Destination ZIP Code field of Detail Record 1 is not a valid ZIP Code as compared to the current USPS AIS table; stored as a null value.

RATE INDICATOR NOT PA OR E4; DEFAULT TO PA

For PMEM, the Rate Indicator field in Detail 1 Record must be either “PA” for the Priority Mail Express service “Post Office to Addressee” or “E4” for “Priority Mail Express Flat rate.” The default is “PA” — “Post Office to Addressee.”

PO BOX INDICATOR NOT Y OR N; DEFAULT TO N

A “Y” in the PO Box Indicator field in Detail Record 1 indicates that the Priority Mail Express is addressed to a PO box. The default is “N” - indicating the Priority Mail Express is not addressed to a PO box.

WAIVER OF SIGNATURE NOT Y OR N; DEFAULT TO Y

An “N” in the Waiver of Signature field in Detail Record 1 indicates that the mailer has not waived the signature on the Priority Mail Express delivery. The default is “Y” - indicating that the mailer has waived the signature.

WEEKEND/HOLIDAY DELIV NOT 1,2,3,4; E, F, G

DEFAULT TO 1

The No Weekend/Holiday Delivery field in the Detail Record 1 is used to indicate whether the mailer requested its Priority Mail Express not to be delivered on a weekend or holiday. The default is “1” for normal delivery.

COD AMOUNT DUE SENDER EQUALS ZERO

If one of the Extra Service Code fields in Detail Record 1 is a COD Extra Service code of “05,” the amount must be entered in the COD Amount Due Sender field.

EXTRA SERVICE NOT = 05; REJECTING COD AMOUNT

The COD Amount Due Sender field in Detail 1 Record is filled and there is no COD code of “05” in any of the Extra Service Code fields.

EXTRA SERVICE NOT 04, 05, 06; DEFAULT TO SPACE

An Extra Service Code field in Detail Record 1 for a Priority Mail Express manifest has a value that does not correspond with a valid Extra Service for Priority Mail Express.

EXTRA SERVICE FEE EQUAL ZEROES

An Extra Service Code field in Detail Record 1 has a valid Extra Service code for Priority Mail Express, but there is no value in the corresponding Fee for Extra Service field.

INVALID MAILER ID IN CLIENT

The Mailer ID in the Client Mailer ID field of Detail Record 1 is not a valid Mailer ID.

INVALID ZONE

The Zone provided by the mailer is an invalid Zone number.

ZONE MISSING

The Zone field has no entry.

INCORRECT ZONE

The Zone provided by the mailer is not correct.

Sample of Manifest Data Edit Error/Warning Listing

Sample of Manifest Data Edit Error/Warning Listing

Sample of Extract File

Sample of Extract File