B-1.2 Completing the PIR Data Entry Page

Losing Facility Information

  • Type of Distribution Consolidated: Select whether the planned consolidation transferred originating, destinating, or both types of mail processing operations.
  • Facility Name & Type: Indicate the facility name, including type, such as post office, processing and distribution facility, or processing and distribution center. (data source: Facilities Database)
  • Street Address: Enter the physical address of the facility that lost operations. Do not enter a PO Box mailing address. (data source: Facilities Database)
  • City: Type the city of the facility that lost operations.
  • State: Select the 2 letter state abbreviation of the facility that lost operations.
  • 5D Facility ZIP Code: Type the 5-digit ZIP Code of the losing facility.
  • District: Select the district with which the facility is associated from the drop-down list.
  • Area: The area with which the facility is associated is automatically populated based on the District.
  • Finance Number: Type the 6 digit finance number of the losing facility. Do not use a dash to segment the number sequence.
  • Current 3D ZIP Code(s): Enter the 3-Digit ZIP Code or ZIP Code Range from Column A of Domestic Mail Manual (DMM) labeling list, L005 3-Digit ZIP Code Prefix Groups-SCF Sortation.
  • Miles to Gaining Facility: Enter the distance between the losing to gaining facilities.
  • EXFC Office: Use the drop-down box and select “Yes”, if this facility is part of the EXFC service performance measurement, otherwise choose “No”.
  • Postmaster or Plant Manager: Select the title and enter the name of the person with overall management responsibility for the facility that lost operations.
  • Senior Plant Manager: Type the name of the senior plant manager responsible for operations at the losing facility.
  • District Manager: Type the name of the district manager for the losing facility.

2. Gaining Facility Information

  • Facility Name & Type: Include the facility name, including type, such as processing and distribution facility, or processing and distribution center. (data source: Facilities Database)
  • Street Address: Enter the physical address of the facility that will gain operations. Do not enter a PO Box mailing address. (data source: Facilities Database)
  • City: Type the city of the facility that gained operations.
  • State: Select the 2 letter state abbreviation of the facility that gained operations.
  • 5D Facility ZIP Code: Type the 5-digit ZIP Code of the gaining facility.
  • District: Select the district with which the facility is associated from the drop-down list.
  • Area: The area with which the facility is associated is automatically populated based on the District.
  • Finance Number: Type the 6 digit finance number of the gaining facility. Do not use a dash to segment the number sequence.
  • Current 3D ZIP Code(s): Enter the 3-Digit ZIP Code or ZIP Code Range from Column A of DMM labeling list, L005 3-Digit ZIP Code Prefix Groups-SCF Sortation.
  • EXFC Office: Use the drop-down box and select “Yes”, if this facility is part of the EXFC service performance measurement.
  • Plant Manager: Select the title and enter the name of the person with overall management responsibility of the gaining facility.
  • Senior Plant Manager: Type the name of the senior plant manager of the gaining facility.
  • District Manager: Type the name of the district manager for the gaining facility.

3. Background Information:

  • Approval Date: Enter the date the SVP Operations approved the AMP proposal.
  • Implementation Date: Enter the first day of the quarter and fiscal year corresponding to the implementation date listed on the AMP Approval Signature worksheet.
  • PIR Type: Select either First PIR or Final PIR from the drop-down menu. Data will be annualized for the First PIR.
  • Date Range of Data: Indicate the starting month/day/year and ending month/day/year for the most recently completed two or four quarters.
  • Processing Days per Year: 310 days is the national number of processing days in a year. It was used to calculate the average daily volume transferred from the losing to the gaining facility.
  • Bargaining Unit Hours per Year: Represents the number of bargaining unit workhours in a workyear. Data is automatically populated and based on the Decision Analysis Report Factors/Cost of Borrowing/New Facility Start up Costs memo used in the approved AMP proposal.
  • EAS Hours per Year: Represents the number of EAS workhours in a workyear. Data is automatically populated and based on the Decision Analysis Report Factors/Cost of Borrowing/New Facility Start up Costs memo used in the approved AMP proposal.
  • Date of HQ memo, DAR Factors/Cost of Borrowing/New Facility Start-up Costs Update will be automatically populated and is the same memo used in the approved AMP proposal.
  • Date & Time this workbook was last saved: Each time a workbook is saved, the system automatically records the date and time into this cell. The date and time the workbook is last saved is automatically copied to each individual worksheet within the workbook.

4. Other Information

Exhibit B-1 

PIR Data Entry Page

Exhibit B-1, PIR Data Entry Page