Official Election Mail Program

U.S. Postal Service Training Program

The U.S. Postal Service® makes it easy to add the benefits of mail to your next election. We provide training, tools, and resources to help you and your staff get started. We’ll even help you plan your mailings, improve the quality and accuracy of your address files, and design smart, cost-effective mailpieces. The information below introduces you to the services and assistance we provide.

Educational Resources

The Postal Service has developed resources to help election officials learn how to prepare, induct, and track mail sent to voters and returned to the Board of Elections. Election mail coordinators are also available to help you through the mailing process and answer any questions. Please use the Election/Political Mail coordinators map at about.usps.com/gov-services/election-mail/political-mail-map.htm to find and contact your election mail coordinator.

Planning

Planning your mailing in advance will help ensure that it goes out in a timely, efficient manner, which is vital during election season. Our team of election mail coordinators can help you:

Addressing

Address quality is critical to the timely and efficient delivery of your mail. Your address lists should be up-to-date, accurate, and complete. To assist you with this, the Postal Service offers several products and services, including software, to help you improve the accuracy of your mailings. For information about address quality, go to: https://postalpro.usps.com/address-quality.

Designing

Mailpiece design analysts (MDAs) can greatly improve your mail service and reduce postage costs. Postal Service MDAs will help ensure mailpiece quality and show you how to choose a layout that meets Postal Service guidelines and regulations. Customers may contact the MDA Support Center by calling 855-593-6093 or via email to MDA@usps.gov. The MDA Support Center hours are Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time (closed federal holidays).

Visit pe.usps.com/MailpieceDesign or review Publication 631, Official Election Mail — Graphic Guidelines and Logos for more information.

Official Election Mail Logo

Display the Official Election Mail logo on your mailpiece to indicate your mail is from a federal, state or local voter registration or election official. You can download the logo at usps.com/electionmail.

officail mail logo shown in a grayscale format

For information on preparing and sending mail, visit our election officials’ mailing resources site at usps.com/electionmail, You’ll also find resources to help you plan, address, and design Election Mail.