Date:	[insert date]
Subject:	Transfer of Office
To:	[insert outgoing official’s name and full office address, including city, state and ZIP Code]
Your office is scheduled for a transfer of accountability on [insert date and time here]. To make the transfer go as smoothly and quickly as possible, please have the items listed below available in advance and readily accessible for reference:
	The unit’s (consolidated) PS Form 1412, Daily Financial Report, from the previous day.
	The Clerk Balance List (Recap) from the previous day.
	The Unit Reserve Stock Inventory (manual or automated).
	All PS Forms 3368, Stamp Credit Examination Record, for counts that are available for review.
	The Unresolved Employee Items Record.
	The Master Trust Log (for non–PostalOne!).
	The Bait Money Order Log.
	PS Forms 3977, Duplicate Key Inventory, for review.
	The unit’s expense account.
If the incoming official is accepting the unit reserve, then it must be counted by both the incoming and outgoing official and documented on a PS 3294–P, Cash and Stamp Stock Count and Summary, before or on the date of the transfer. The retail floor stock must be counted if it is due for a count or if the incoming official requests it. All other accountabilities that the outgoing official is accountable for must also be counted (e.g., drawer, vending, and cash reserve). Please ensure that all keys accountable to the incoming official are transferred and that new key envelopes (PS Form 3977) are completed. 
The incoming official must have access to all the computer programs necessary to manage the office. To accomplish this, the outgoing official must identify all computer programs needed to operate the office, go to http://eaccess/pls/eftpnp/sso_std.sso_welcome or the manual PS Form 1357, Request for Computer Access, with incoming official signature and his/her manager approval and submit to: 
HRIS SUPPORT SERVICES
2825 LONE OAK PKWY
EAGAN MN  55121–9090. 
If the outgoing official is leaving the Postal Service, the outgoing official must complete PS Form 337, Clearance Record for Separated Employee, the incoming official must initial the applicable items and sign as property officer and submit to manager of outgoing official to be filed in the employee’s official personnel folder. If the outgoing official is not leaving the Postal Service, file the completed PS Form 337 locally with the transfer of accountability package. 
Sincerely,
[your name]	[your title]	[your telephone number]
Attachments:	For computer access go to:  http://eaccess/pls/eftpnp/sso_std.sso_welcome
	or PS Form 1357 = http://blue.usps.gov/formflow/xft/psform1357.xft
	PS Form 337 = http://blue.usps.gov/formmgmt/forms/ps337.pdf