Forms

Revised PS Forms 8105-A and 8105-B

We have revised PS Form 8105-A, Funds Transaction Report, and PS Form 8105-B, Suspicious Transaction Report. This article explains the changes, tells you how to order the new forms, and describes how to submit com­pleted forms.

PS Form 8105-A, Funds Transaction Report

We made the following changes to PS Form 8105-A:

• In the Social Security Number field, added EIN (Employer Identification Number) and TIN (Tax Identification Number).
• Renamed the Alien Registration Number field to Resident Alien/Permanent Resident ID Number.
• In the Occupation field, added the notation “Required if Purchase or Redemption is over $10,000.”
• In the Type of Other ID field, added “US Government-Issued IDs and Mexican Matricula Consular.”
• In the Type of Transaction field, replaced the word “Cashed” with the word “Redeemed.”
• Increased the number of boxes for the money order serial numbers to eleven (11).
• Added the following sections:
• Number of money orders sold during the transaction.
• Number of money orders redeemed during the transaction.
• Post Office ZIP Code™ where the transac­tion occurred.

Discussion of Changes

The EIN and TIN are business equivalents of a Social Security number and may be used if the purchase or redemption of a money order is on behalf of a business.

We replaced “Alien Registration” with “Resident Alien/Permanent Resident Identification.” However, Alien Regis­tration is still a valid identification and may be accepted as a substitute for the Social Security number.

If a customer purchases or redeems money orders dur­ing the same day and the amount exceeds $10,000, the retail associate must enter the customer’s occupation on PS Form 8105-A.

“Other” type of identification must be a U.S. government-issued photo identification card, which includes federal, state, and local/municipal government IDs. The only exception is that the Mexican Matricula Consular photo identification is acceptable as “Other” identification.

We replaced the word “Redeemed” with the word “Cashed” because some employees were incorrectly interpreting “cashed” to indicate that the customer used cash to purchase the money orders.

We provided eleven boxes for money order serial num­bers to accommodate inclusion of the check digit.

We added the new sections (i.e., number sold and redeemed, and ZIP Code of office) for quality control purposes.

Completing PS Form 8105-A

When completing PS Form 8105-A, please remember the following:

• There is no longer a limit on the dollar amount of money orders a customer may purchase during the same day.
• Military ID is no longer an acceptable substitute for a Social Security number. Resident Alien/Permanent Resident Identification/Alien Registration, passport, TIN, and EIN are the only acceptable substitutes for a Social Security number.
• Federal law enforcement agents (e.g., Internal Revenue Service, Drug Enforcement Administration, and Inspection Service) are permitted to use their agency tax identification number (TIN), their govern­ment photo identification, and the date of their birth (in MM-DD-YYYY format) on PS Form 8105-A in lieu of their personal identifying information.
• When two or more people are working together to purchase money orders and each person purchases less than $3,000, no PS Form 8105-A is required. However, PS Form 8105-B should be completed.

Form 8105-B, Suspicious Transaction Report

We made the following changes to PS Form 8105-B:

• In the Activity Type section, replaced the word “Cashed” with the word “Redeemed.”
• In the Description of Customer section, provided ‘gender and age’ boxes to accommodate up to four (4) customers.
• Increased the number of boxes for the money order serial numbers to eleven (11).
• Added a new section for the Post Office ZIP Code where the transaction occurred.

It is a violation of federal law to alert or inform the cus­tomer that you are completing a PS Form 8105-B. Under no circumstances may you warn the customer or indicate in any way that you intend to complete a PS Form 8105-B to report the customer’s activity.

Each PS Form 8105-B must indicate a reason for believing the transaction is suspicious. This can be accom­plished by checking at least one or any combination of boxes 1, 2, and 3 in the Comments section. If boxes 1, 2, and 3 do not apply, you must check box 4 and provide suf­ficient comments to clearly indicate why the transaction is suspicious.

Ordering the New Forms

You can order PS Form 8105-A and PS Form 8105-B from the Material Distribution Center (MDC) by using touch-tone order entry (TTOE): Call 800-273-1509.

Note: You must be registered to use TTOE. To register, call 800-332-0317, option 1, extension 2925, and follow the prompts to leave a message. (Wait 48 hours after register­ing before placing your first order.) For complete TTOE ordering instructions, visit the Materials Customer Service Web site at http://blue.usps.gov/purchase/_doc/ops_ttoeins.doc or call National Materials Customer Ser­vice at 800-332-0317, option 4.

Use the following information to order PS Form 8105-A:

PSIN: PS8105A
PSN: 7530-04-000-0302
Quick Pick Number: 500
Unit of Issue: SH
Issue Increment: 50
Bulk Pack Quantity: 4000
Price: $0.0189
Edition Date: 10/07

Use the following information to order PS Form 8105-B:

PSIN: PS8105B
PSN: 7530-04-000-0303
Quick Pick Number: 501
Unit of Issue: SH
Issue Increment: 50
Bulk Pack Quantity: 4000
Price: $0.0189
Edition Date: 10/07

Discontinuing Old Forms

Offices must discard/recycle all stock of previous edi­tions of PS Forms 8105-A and 8105-B after they receive their new stock.

Submitting Completed Forms

Offices must continue to send completed forms to the address on the bottom of the form on the same day the transaction is conducted.

— Finance Administration,
Finance, 1-3-08