Field Accounting Procedures Revision: Automatic Clearing of Unresolved Employee Items

Effective January 31, 2008, the Field Accounting Proce­dures is revised with new procedures for recording count overages and recording cash retained counts in the Point of Service (POS) system. The revision is due to the next ver­sion update for POS ONE, which will include functionality that will automatically clear the outstanding balance on unresolved employee item (UEI) overages that have expired. The POS ONE update is scheduled to begin January 18, 2008, and conclude February 23, 2008.

During the Unit Open procedure, the POS ONE system automatically clears any balance in AIC 057 when 366 days have been reached or exceeded since creation, and in AIC 068 when 91 days have been reached or exceeded.

Field Accounting Procedures

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1500 Stamp Stock and Cash Credits

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1503 Individual Stamp Credit Counts

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Completing the Count

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Recording Count Overages

[Revise this section to read as follows:]

• All unresolved stamp stock accountability overage amounts more than 1 year old must be manually moved to AIC 123, Lobby Services Revenue, with an offsetting entry to AIC 457.
• POS ONE automatically clears the outstanding bal­ance on unresolved employee item (UEI) overages that have expired. During the Unit Open procedure, the POS ONE system automatically clears any bal­ance in AIC 057 when 366 days have been reached or exceeded since creation.

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1509 Conducting Cash Counts

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Recording Cash Retained Counts

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Overages

[Revise this section to read as follows:]

• All unresolved cash reserve overage amounts more than 90 days old must be manually moved to AIC 123, Lobby Services Revenue, with an offsetting entry to AIC 468.
• POS ONE automatically clears the outstanding bal­ance on unresolved employee item (UEI) overages that have expired. During the Unit Open procedure, the POS ONE system automatically clears any balance in AIC 068 when 91 days have been reached or exceeded since creation.

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We will incorporate this revision into the next online edi­tion of the Field Accounting Procedures on the Postal Service Intranet.

• Go to http://blue.usps.gov/finance.
• Under “References,” click on the AUG 2007 Draft link for Field Accounting Procedures (FAP).

(The direct Web site address is http://blue.usps.gov/accounting/_pdf/draftFAP.pdf.)

— Accounting Policy,
Finance, 1-31-08