Section II. Using Reply Mail and Sending Mail to Armed Forces Personnel and Overseas Voters

Business Reply Mail: If you provide return envelopes for mail such as ballots, consider using Business Reply Mail (BRM) service. BRM is a First-Class Mail service that enables you to pay the return postage (including a per-piece fee), for only the mail returned to you. You can distribute BRM cards, envelopes, self-mailers, cartons, or labels and have them returned to you at any Post Office. The mailpieces you distribute need to conform to a specific format, including use of a unique ZIP+4 code assigned by the Postal Service.

For more information on BRM, see Quick Service Guide 505 and DMM 505.1.0, http://pe.usps.com/text/qsg300/Q505.htm.

Qualified Business Reply Mail: If you are anticipating receiving approximately 616 or more return letters, or 591 cards, annually, consider the use of Qualified Business Reply Mail (QBRM). QBRM service provides you with discounts on postage and per-piece fees. It can be used only on automation–compatible cards and letter-size mail weighing up to 2 ounces. The design must be approved by the Postal Service before distribution, and there are requirements for advance deposits and accounting fees. For more information on QBRM, see Quick Service Guide 505 and DMM 505.1.2 and 505.1.6.

Courtesy Reply Mail: Courtesy Reply Mail (CRM) consists of pre-addressed postcards or envelopes that you provide to the voters both to expedite their responses and to provide accurate delivery to the correct return address. CRM differs from BRM in that the voter is responsible for applying the correct postage to the return piece and no permit or fees are required. For further information, see Courtesy Reply Mail Quick Service Guide 505a, http://pe.usps.com/text/qsg300/Q505a.htm.

Absentee Balloting Materials for Military Personnel and Overseas Voters: You may send absentee balloting materials through the mail without prepayment of postage when the absentee balloting materials allow eligible persons in the following categories to apply for registration and vote by absentee ballot when absent from their place of voting residence:

You must prepare balloting materials in accordance with DMM 703.8.0.

Shortpaid and Unpaid Absentee Balloting Materials: Shortpaid and unpaid absentee balloting materials must not be returned to the voter for additional postage. Postage is collected from the election office upon delivery or at a later date. The Postal Service must not delay delivery of balloting materials.