How to Use This Guide

You will find eight sections in this guide. Each of the following sections provides information election officials must consider before they mail:

I. Determining the Appropriate Class of Mail to Use.

II. Using Reply Mail and Sending Mail to Armed Forces Personnel and Overseas Voters.

III. Preparing Your Address List.

IV. Consulting with a Postal Service Area and District Customer Relations Manager to Plan the Mailing.

V. Filing Required Forms for Postage Discounts and Other Mailing Services.

VI. Working with a Mailpiece Design Analyst to Ensure Mailpiece Quality.

VII. Preparing and Presenting the Mailing.

vIII. Election Mail Checklist.

Each of the sections in this guide contains a brief description of the topic, the most pertinent items to consider, and references for additional information. You can access the information in this guide and additional resources on

See the following resources: