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- Let your Postal Service Election Mail team know if you want to pick up returning ballots at a Postal Service facility each day or have them delivered to your election office with your regular mail. If you choose to pick up your mail, coordinate with your Postal Service Area and District Customer Relations Coordinators to see if this can be arranged and determine the best time for pick up. This option will allow you to get the Election Mail as early as possible. This is another reason to consider using a Post Office box or caller service.
- Let your Postal Service Area and District Customer Relations Coordinators know your cut-off time for receiving returned ballots. Arrange the latest time when an election official may pick up last-minute returns.
- Obtain pallets, trays, sacks, labels, tags, and stickers. If you use a mailing service, be sure to verify that the service will be providing all the needed supplies or can obtain them for you.
- Depending on what you are mailing, present one or more of the following forms to the Postal Service along with your mail:
- PS Form 3600, Postage Statement, series for First-Class Mail.
- PS Form 3602, Postage Statement, series for USPS Marketing Mail (Regular or Nonprofit).
- These forms are available on the Postal Service’s website at https://about.usps.com/forms/all-forms.htm.
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