SUPPLY MANAGEMENT USPS | Re:Supply NEWSLETTER ISSUE 49| AUGUST 2025 Mark A. Guilfoil Vice President, Supply Management To: Postal Service Suppliers and Prospective Suppliers This newsletter is provided to inform you of important topics and initiatives within Supply Management and the Postal Service’s supply chain. You are receiving this communication as a current supplier supporting our operations, or as a firm who has registered your interest to do business with the Postal Service. Please share this newsletter with your colleagues within your company. STEINER BEGINS TENURE AS POSTMASTER GENERAL In a Letter to Employees and a Video, he Praises USPS and Describes his Priorities In addition to serving on several nonprofit and educational boards, including the E.J. Ourso College of Business at Louisiana State University, Steiner previously served on the boards of transportation and logistics provider FedEx Corp., construction material manufacturer Vulcan Materials, and recycling automation provider AMP. Steiner earned a bachelor of science degree in accounting from Louisiana State University, and a juris doctor degree from the University of California, Los Angeles. Read the press release and see the video announcing the selection of David Steiner as the 76th Postmaster General here: Steiner begins tenure as postmaster general – USPS Employee News David Steiner began his tenure as the nation’s 76th postmaster general, on July 15, 2025 expressing pride in the Postal Service, its employees and the organization’s public service mission. “I believe strongly in the role of the Postal Service as a pillar of America’s democracy and economic infrastructure, in the important support and services we provide at every business and residence, as a positive and competitive force in the marketplace, and in our enduring mission to bind the nation together,” Steiner wrote in a July 17 letter to employees. The USPS Board of Governors selected Steiner, the former president and CEO of Waste Management, for the role in May. He succeeds Doug Tulino, who served as acting postmaster general following the March retirement of Louis DeJoy, the 75th postmaster general. Tulino has now resumed his role as deputy postmaster general and chief human resources officer on a full-time basis. In his letter to employees, Steiner wrote that his priorities include continuing service improvement, operating in a financially self-sustaining manner, and strengthening the Postal Service’s reputation, brand and culture. “I intend to be a strong advocate for you and your work, and for our customers, and I am confident that together we will shape a stronger future for the United States Postal Service and a stronger future for you and your loved ones,” he wrote. As the president and CEO of Waste Management for 12 years, Steiner is credited with leading tremendous change in the organization, transforming operations and culture, and delivering strong financial results. In this role he established a new strategic vision for Waste Management that created new business lines in environmental services, a new pricing model widely adopted in the industry, and a more efficient operating approach. During his tenure, Waste Management solidified its role as the leading provider of waste management and recycling services in North America. He also held prior roles within Waste Management, including chief financial officer; executive vice president, general counsel and corporate secretary; and vice president and deputy general counsel. Before joining Waste Management, Steiner was a partner at the law firm Phelps and Dunbar. ISSUE 49| AUGUST 2025 NEWSLETTER NEW CLAUSE RELATED TO ARTIFICIAL INTELLIGENCE AND USE OF POSTAL SERVICE DATA The Postal Service has established Postal Service Artificial Intelligence (AI) policy and a newly introduced clause with the purpose of providing personnel and suppliers with directions for the authorized use of AI assets while mitigating risks of unintended consequences, misuse, unethical conduct, and violation of legal obligations. “Artificial Intelligence” means a machine-based system that can, for a given set of data and human-defined objectives, make predictions, recommendations, or decisions that influence real or virtual environments, or a system or deliverable which is marketed or identified as artificial intelligence. The Postal Service has issued the below new clause language that must be included in all contracts where the creation or use of an AI asset is contemplated by the Postal Service or a supplier at any stage in the contracting process. This includes instances when an AI asset may be proposed by an offeror in response to a solicitation, or a supplier begins to offer AI tools or services after award within its performance under the contract. The clause is effective as of July 1, 2025. CLAUSE 4-24: ARTIFICIAL INTELLIGENCE AND USE OF POSTAL SERVICE DATA Offerings or solutions which incorporate or involve the use of Artificial Intelligence (AI) by or on behalf of the Postal Service must be approved in advance by the Postal Service AI Council, in accordance with Postal Service AI policy. The supplier is granted a revocable, non-exclusive, non-sublicensable license for the term of this contract to use Postal Service data provided to it under this contract, and derivatives thereof, solely for the purpose of performing this contract. The supplier shall not otherwise use, distribute, or disclose any Postal Service data provided to it under this contract, or derivatives thereof, without the advance written permission of the contracting officer. Under no circumstances will the inclusion or contents of any supplier-provided attachments to this contract constitute such advance written permission. Notwithstanding the foregoing, the supplier shall not use, distribute, or disclose any Postal Service data obtained during the performance of the contract, or derivatives thereof, after the termination or expiration of this contract, including for the purpose of using any Machine Learning (ML) or AI feature or functionality provided by the supplier or its subcontractors. The supplier shall not use (or permit any third party to use) any ML algorithm or AI model that is trained, developed, enhanced, or supplemented with any Postal Service data for any commercial purpose other than the performance of this contract. All right, title, and interest in the output from any ML or AI solution must be delivered to the Postal Service. All intellectual property rights evolving from works or other data delivered under this contract from any ML or AI output are the sole property of the Postal Service. The supplier does hereby assign and transfer to the Postal Service the entire right, title, and interest in and to such intellectual property rights. The supplier must cooperate with and provide any information necessary for the Postal Service to conduct periodic AI governance reviews. The supplier must notify the contracting officer in writing of any material changes to the ML algorithm and/or AI model that may affect the solution or other services provided under the contract. The supplier will flow this clause down to any subcontractors that will be provided Postal Service data under this contract. Please reach out to your contracting officer or Supply Management representative if you have questions concerning the policy or clause. NEWSLETTER ISSUE 49| AUGUST 2025 CELEBRATING 250 YEARS OF CONNECTING COMMUNITIES: The Postal Service Marks a Proud Anniversary WASHINGTON — The Postal Service marked the 250th anniversary of its founding on July 26, 2025. To celebrate the organization’s rich history of connecting people, communities and businesses, USPS held a series of special events and highlighted other activities, including licensed merchandise, digital media, a stamp contest and special signage at Post Offices. “On July 26th, we proudly observe the 250th Anniversary of the United States Postal Service and mark two and a half centuries of service to the American public,” said Postmaster General and CEO David Steiner. “In 1775, our Founding Fathers recognized the importance of creating an institution that could bind the nation together and foster secure and accessible communications between every community in America. The rich and enduring history of the Postal Service demonstrates the strength of their wisdom, and we look forward to providing reliable, affordable, and universal service for generations to come.” Read the official announcement here: USPS.com/newsroom ARE YOU REGISTERED TO DO BUSINESS WITH THE U.S. POSTAL SERVICE? All suppliers interested in doing business with the U.S. Postal Service should register their company in the Postal Service Supplier Registration system. For more information, please go to: http://about.usps.com/suppliers/becoming/registration.htm REGISTERED SUPPLIERS – ENSURE YOUR CONTACT INFORMATION IS UP-TO-DATE Keeping your information current is the only way to guarantee you won’t miss out on the latest USPS supply management news and procurement opportunities. If you have changes to your contact or company information, send your updates to the helpdesk at esourcing@usps.gov and, if you have a Contracting Officer assigned to your company also share with them your updated contact information. CONTACT US! We value your questions and feedback to this newsletter. Please feel free to reply to this message with your feedback or mail to:   U.S. Postal Service Supply Management Communications 475 L’Enfant Plaza, SW, Room 1100 Washington, DC 20260-6201 If you prefer not to receive future issues of Re:Supply send an email to: SMCommunications@usps.gov ###