26 Roles and Responsibilities

26 Roles and Responsibilities

The following table outlines the roles and responsibilities associated with the Postal Service Food Service program.

This person or organization…	Is responsible for…
Employee Resource Management	Ensuring compliance with the Randolph-Sheppard Act (the Act).
District HR managers, installation heads, and managers of HQ field units	Coordinating with and seeking guidance from the CPM manager (or designee).
Manager, Corporate Personnel Management (CPM) or designee	Ensuring compliance with the Randolph-Sheppard Act Approving or denying cafeterias for HQ and HQ field units.
District HR manager (or designee)	Administering food service operations. Ensuring coordination with CPM. Ensuring that copies of contracts, permits, and statewide agreements are submitted to the SLA and the installation head. Providing guidance and direction to installation heads as necessary. Approving SLA operating permits. Reviewing and approving the food service requirements package.
ESCMC Contract Administrator	Monitoring day-to-day contract activity. Serving as the point of contact between the Postal Service and the food service management company.
Installation Head	Coordinating with the district HR manager (or designee) to determine the type of food service required. Developing the requirements package. Assisting the contracting officer in selecting the contract administrator. Monitoring compliance with the Act. Negotiating with the SLA in acquiring a permit to operate vending facilities and recommending approval to the district HR manager. Reviewing and signing approved permits. Directing the contractor to send a separate check to the U.S. Postal Service, in care of the Randolph-Sheppard Coordinator, for the operating fee of 1.5 percent of net sales due the Postal Service (for non-blind vendor operations only). Ensuring that the 1.5 percent fee is paid to the Postal Service. Ensuring that the operating fee check received from the contractor is deposited into the official bank account and recorded under Reimbursement Miscellaneous Services, Non-Governmental Agencies, AIC 176. Chairing the Postal Service Cafeteria Committee. Representing the Postal Service in arbitration under the Act.
SLA Local Representative	Assisting the installation head with resolving day-to-day problems when they cannot be resolved by direct contact with the blind vendor.
State Director	Working with the Postal Service if the local SLA representative cannot resolve a problem, as requested by the district HR manager.
Vendor	Maintaining a viable vending facility in a clean and sanitary condition at all times. Cleaning and sanitizing: All equipment and display shelves in the customer serving area. The serving lines, preparation area behind the lines, and storerooms and kitchens. Marketing assigned facilities by offering quality products at competitive prices. This includes fulfilling all responsibilities normally associated with the operation of a retail food business, such as maintaining sufficient product inventory and ensuring that products are fresh and never offered after the sell-by date.