833 Requirements

833.1 Category Management Center Data

At the end of each fiscal year in compliance with postal regulations, CPM reports the following to the Category Management Center, Strategies Team:

1. The total number of statewide agreements for vending facilities by state, including the:
1. Supplier name (state in which the statewide agreement is designated).
2. Statewide agreement date.
3. Total revenue.
4. Total expenses.
5. Total net revenue.

Note: Credit card purchases fall under local buying delegations and should not be included as part of this report.

833.2 Sources

Required data is acquired as follows:

1. Every district HR manager and/or Randolph-Sheppard Coordinator keeps a continuing record of required information.
2. At the end of each fiscal year, every district HR manager and/or Randolph-Sheppard Coordinator prepares a Financial Report for Delegations of Authority.

833.3 Submittal

The annual report on the proceeds of every installation with one or more coin-operated vending machines that dispense snacks, beverages, food, or tobacco is consolidated and submitted as follows:

1. District HR managers and/or Randolph-Sheppard Coordinators submit final reports to their district HR managers by the end of the third week in October.
2. District HR managers and/or Randolph-Sheppard Coordinators and HQ field unit managers submit consolidated reports, summarizing the required data by state, to the CPM manager by the end of the second week in November.
3. The CPM manager consolidates reports by state and submits the annual report to the Strategies Team.