relationships better, Supply Management integrated
its materials management and
purchasing processes into a single, cost-efficient
process.
The Supply Management organization
consists of five commodity-based portfolios
(Facilities, Mail Equipment, Services,
Supplies, and Transportation) that purchase
the equipment, facilities, supplies, and services
required by the Postal Service. The
portfolios centralize and develop commodity
expertise and leverage the Postal Service's
buying volume to decrease costs. Each portfolio
has a number of buyers, market
analysts, price analysts, and item managers
who work in category management centers
(CMCs) that specialize in particular commodity
categories. Each CMC has dedicated
teams specializing in the purchasing and
supplying of specific goods and services that
fit into the particular portfolio.
CMC teams and purchase teams apply
SCM business practices to both strategic
sourcing and individual purchases and
orders. The teams continually examine
demand, market conditions, and the supplier
community to determine how best to meet
the needs of client organizations and which
business practices will be of the greatest
benefit to the Postal Service's bottom line.
Four purchasing service centers are
responsible for purchasing supplies and
services for the day-to-day operational needs
of field offices. An Operations group concentrates
on inventory control, materials
distribution, and asset recovery and disposal.
The SCM Strategies group provides SCM
expertise and guidance to the portfolios and
CMCs to help identify, develop, and implement
SCM-focused strategies and
cost-reducing initiatives. The Supply
Management Infrastructure organization is
responsible for policies and procedures,
training and development, process review,
and data integrity.
b. SCM Initiatives
During 2003, Supply Management
provided effective support for the Postal
Service's strategic programs and exceeded
|
targets for SCM cost reductions and revenue
generation benefits by more than $269
million. Following is a discussion of some of
the most effective programs.
The Mail Transport Equipment Service
Center (MTESC) program (see chapter 1
section E.5) provides an integrated network
for the processing and repair of the Postal
Service's MTE. Five suppliers operate 22
MTESC contract sites. During 2003,
contracts were restructured to provide
suppliers greater flexibility in responding to
Postal Service operational needs. These
contracts resulted in savings of $10.6
million. The MTESC network reaps savings
in the form of fewer workhours, reductions in
purchases, and efficient inventory management.
The Maintenance, Repair and Operating
(MRO) supplies category is comprised of an
integrated basket of products and services
necessary to sustain postal system wide
operations and facilities management. This
category is comprised of the following
subcategories: MRO supplies, MRO services,
custodial supplies, and custodial rental services.
Annual estimated spend projection for
the entire MRO category is $291 million.
Prior to SCM efforts, requiring organizations
typically bought MRO products and services
from more than 1,000 suppliers through local
buying activities (credit cards), purchase
orders, basic pricing agreements, geographical
system-wide contracts, national ordering
agreements and national contracts. Supply
Management used SCM techniques and
business disciplines to employ a structured
management program for MRO category
items. Total 2003 SCM captured savings for
MRO are $14.4 million.
The Postal Service's e-purchasing
system, eBuy, provides more than 53,000
Postal Service employees with electronic
requisitioning, approval, and invoice certification
capability. Employees with Internet
access are able to access electronic catalogs,
track purchases, and electronically
certify paper invoices. During 2003, eBuy
processed $2.3 billion of the Postal Service's
purchasing requirements. Of that amount,
$210 million resulted in electronic catalog |
Chapter 1
Compliance with Statutory Policies Introduction
- Fundamental Service to the People
- The Workforce
- Service to Small or Rural Communities
- Postal Cost Apportionment and Postal Ratemaking Developments
- Transportation Policies
- Postal Service Facilities, Equipment, and Supplies
Chapter 2 Postal Operations
Chapter 3 Financial Highlights
Chapter 4 2003 Performance Report and Preliminary 2005 Annual Performance Plan |