reviews to determine causes of control risks
and provides assistance in reducing and
eliminating the control risks.
5. Excellence in Accounting
through the General Ledger
The Excellence in Accounting through the
General Ledger (eaGLe) project was implemented
on October 1, 2003. The eaGLe
project is a joint effort between the Finance
and Information Technology groups to replace
the current General Ledger (GL). The GL
system is the core of the Postal Service's
financial reporting systems with all financial
activity and results processed through the
system. The main legacy systems were
15-25 years old and were programmed in
languages no longer supported by software
providers. Use of commercial-off-the-shelf
software enables improved support capabilities,
flexibility to adapt to changing business
processes, and supports all period reporting
and finance/unit level reporting to the lowest
levels of the organization. All management
information reporting will be through the
Accounting Data Mart view of the Enterprise
Data Warehouse.
6. Time and Attendance
Collection System
The Time and Attendance Collection
System (TACS) was fully deployed by the end
of 2003. By the end of 2003, all Postal
Service employees were being paid based on
time entered in TACS. It replaced five time
and attendance systems, including the Postal
Source Data System (PSDS), in existence
since the late 1960s. The change reduced
system support and administrative costs. The
TACS Adjust Pay program, which enables
local corrections of timekeeping information,
was rolled-out in conjunction with Shared
Services/Accounting. |
7. Bank Secrecy Act
Compliance
In order to combat money laundering and
terrorism in the United States, Congress
enacted a series of laws from 1970 through
2001 which required financial service businesses
and banks to detect, deter, track, and
report certain cash transactions to the United
States Department of the Treasury. This legislation,
which has become known as the Bank
Secrecy Act (BSA), further mandates that
these institutions monitor and ensure their
employees' compliance with the BSA law.
The Postal Service, which sells money orders
and provides international funds transfers, is
specifically named in the Act and must meet
all of the requirements of the law as a money
service business. The Postal Service
launched its automated reporting system in
1997 and enhanced the system to include
electronic reporting in 2001. In 2003, the
Postal Service further enhanced its compliance
efforts by implementing a back-office
analysis system. This powerful system
supplements the Postal Service's point of
sale efforts and is able to detect potentially
suspicious activity that is not discenible at the
point of sale due to the sophistication of
some criminal activities.
The Postal Service Bank Secrecy Act
Compliance Office reduces risk for the organization
by ensuring that the Postal Service
complies with all requirements of the law.
Additionally the BSA Compliance Office is
tasked with ensuring the security of data
gathered through the compliance system.
The Postal Service understands that gathering
information from members of the public is
a sensitive issue. The data must be safeguarded
and information must be retained
only as prescribed by the Act. To ensure that
the proper balance is maintained between
the compliance and the public's right to
privacy, the BSA compliance officer works
closely with the chief privacy officer. |
Chapter 1 Compliance with Statutory Policies Introduction
Chapter 2 Postal Operations
- Public Perceptions, Customer Outreach, and Mailer Liaison
- Products and Services
- International Mail
- Mail Volume and Service Performance
- Mail Distribution
- Delivery Unit Operations
- Stamp Services
- Licensing Program
- Service and Market Development
- Retail Programs
- Pricing and Classification
- Technology
- Intelligent Mail
- Financial Management
Chapter 3 Financial Highlights
Chapter 4 2003 Performance Report and Preliminary 2005 Annual Performance Plan |