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After receiving a response from the district manager (or designee), the postmaster must respond to the sponsor. If the district manager (or designee) approves the request to retain the handstamps, the postmaster, before releasing the stamps to the sponsors or organizers, must deface the handstamps in such a way that improper use of the handstamps may be recognized. Copies of the original and defaced postmark imprint must be kept on file with the original request.
If the district manager (or designee) rejects the request to retain the handstamps, then the postmaster must destroy the handstamps (see 7-3) and respond in writing to the requester explaining the reason for the denial. A copy of the denial letter and the original request must be kept in a permanent file.
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