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The area vice president (AVP) or appropriate Headquarters (HQ) vice president is responsible for initiating the processing of a death gratuity. See the steps below:
- Start the application procedure by completing Part A of PS Form 6510, Death Gratuity Payment Authorization. If there is a reasonable belief that a death gratuity under this MI is inappropriate in the circumstances (e.g., there is evidence of employee misconduct or there is a question whether death occurred in the line of duty), consult with the law department before starting the approval process.
- Deliver the form to an appropriate family member, another representative of the deceased employee’s family or estate, or to the personal representative of the deceased employee’s estate if there is one.
- Include a copy of this MI with the form.
- Request that the form’s receiver (i.e., a family member, a representative of employee’s family or estate, or the personal representative) completes Part B and returns the form to a designated representative of the Postal Service.
- Once returned, the AVP or, if the deceased employee was a Headquarters employee, the HQ vice president must approve and sign the form.
- Forward the signed form to the address provided on the form for expedited payment.
- The Postal Service will charge the expense to account number 51273.00 associated with the finance number within the applicable area or Headquarters unit as noted on the form.
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