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The review of a competitive contractual action must focus on the following:
- Whether the proposed action complies with the Postal Service’s purchasing regulations contained in 39 CFR Part 601 and applicable guidance contained in the SPs and Ps, management instructions, or other corporate directives.
- Whether exceptions or deviations to the supplying principles, practices, provisions, or clauses have been documented and previously approved.
- Whether sound business judgment has been demonstrated and documented and is consistent with the purchase plan and the request for proposals throughout the process leading to the proposed action.
- Ethics considerations, including potential conflicts of interest and post-employment matters.
- Whether the contract file contains sufficient documentation to permit a third party not directly involved in the transaction to review and understand the process and the business decision(s) that led to the proposed action.
- Whether the contract file adequately documents the suppliers solicited, the submitted proposals, evaluation of proposals, price or cost analysis, negotiations and the results, and the trade-off analysis documenting which supplier(s) offered the best value to the Postal Service.
- Whether the contract file contains a determination that the contract price is fair and reasonable and a description of how the contracting officer made that determination.
- Any other applicable considerations the reviewer deems important to the purchase action.
The approving authority must signify his or her review and approval for the record. The contract file must maintain and include the approving authority’s review and approval documentation. Such documentation also includes any review and approval authority’s questions and recommendations as well as the disposition of such questions during the approval process.
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