2-43.9 Contract Files for Simplified Purchases

Contract files for simplified purchases must include the following:

• Approved requisition for the purchase.
• Documentation of the date of oral solicitation or written solicitation, if used, including the basis for selection of award, the relative importance of price, and the evaluation factors used in determining best value.
• Confirmation of the selected offeror’s eligibility for award (e.g., documented as a screen shot of the webpages for SAM.gov and the Postal Service’s Decline to Accept or Consider Proposals List displaying the search results).
• The offerors proposals or documentation of oral proposals.
• Completed Simplified Purchasing Template.
• Award and unsuccessful offeror notifications.
• Required reviews and approvals (see Section 2-41, Obtain Selected Reviews and Approvals, for more information).