3-2.1 Advance Notification of Contract Awards

Contract awards that exceed $10 million; and contract awards of any dollar value that are highly visible or sensitive, may have significant media impact, and/or may generate interest on the part of Congress, require advance notification to key internal stakeholders before award. The following procedures apply to preparing and submitting advance notifications of contract awards.

The CO will do the following:

• Determine whether the contract award requires advance notification.
• Prepare the advance notification of award.
• Issue the advance notification to the following not later than one day before the anticipated date of award (if the award is highly visible, sensitive, may have significant media impact, or generate interest on the part of Congress, notification should be provided earlier so that key internal stakeholders have appropriate time to develop and coordinate any required media statements, Q&A’s, outreach, or other public response documents and management statements):
• Vice President, Corporate Communications.
• Executive Director, Government Relations and Public Policy
• Chief Financial Officer and Executive Vice President.
• Vice President, Supply Management.
• Executive Leadership Team (ELT) Member, (client organization.
• Vice President, (client organization).
• Provide a copy to managers within the contracting officer’s management chain.
• Retain a copy of the advance notification in the contract file.

If warranted, Corporate Communications will prepare a draft press release based on the information given in the advance notification and will provide the draft to the manager of the responsible SM organization for review. After review, the responsible SM manager will inform Corporate Communications as to when the information may be released. No information may be released before the contract has been awarded.