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Permanent Note: On May 1, 2006, the Interim Internal Purchasing Guidelines were replaced by the Postal Service’s Supplying Principles and Practices (SPs and Ps).
Effective October 1, 2018, the following parts and sections of the SPs and Ps have been revised:
2 — Evaluate Sources
- 2-1, Develop Purchase Plan, is revised to include the requirement to develop a purchase plan for contract modifications that significantly change the scope or nature of the goods or services from that which was fairly and reasonably contemplated by the original contract (i.e., are considered out-of-scope of the contract).
- 2-1.2, Purchase Method Recommendation Planning, is re-titled from Preliminary Purchase Method Planning.
- 2-1.3, Components of a Purchase Plan is revised to coordinate with the updated and deployed components of the new Competitive and Noncompetitive Purchase Plan Templates.
- 2-1.4, Purchase Plan Review and Approval, is revised to include a statement that approved purchase plans must be included in the contract file.
- 2-44.3, Other Topics Considered, is updated to include Section 2-10, Determine Extent of Competition and Section 5-8, Contract Modifications.
- 2-26.8.2, Use, is revised to remove the requirement to release the specific weights for evaluation factors and provide the relative importance of the evaluation factors to each other.
- 2-42.1, Reporting of Contractual Actions Under the PAEA, is re-titled and revised to increase the threshold from $25 million to $50 million in accordance with the Disclosure Committee’s revised requirements and to clarify the reporting of indefinite delivery contracts and contract claims. Figure 2-17 in this section is also revised to change “unit manager” to “client” and include a requirement to send the reports to the client’s vice president to assist with the client’s reporting requirements.
- 2-42.2, Quarterly Certifications, is revised to clarify the certification process.
- 2-43, Simplified Purchasing, is revised to increase the $250,000 threshold to $1 million and remove the Portfolio Manager approval requirement, by permitting Purchase/SCM teams to pursue the simplified purchasing method for all commercial purchases, valued at less than $1 million. In addition, the process has been further streamlined to eliminate the requirement to include past performance and supplier capability as evaluation factors; however, they will be reviewed for the selected supplier. At least one evaluation factor must be used in conjunction with price to make a best value determination.
- 2-44, Consideration and Use of Specific Clauses, is new and provides guidance on the use of special consideration clauses.
- 2-44.1, Most Favored Customer Pricing, is new and provides guidance on the use of Clause 2-48: Most Favored Customer Pricing and Provision 2-10: Most Favored Customer Sales Reporting. The guidance discusses the criteria for use of the clause and the pre- and post-award activities required to implement and manage the clause.
- 2-44.3, Other Topics Considered, is updated to include Section 2-10, Determine Extent of Competition and Section 5-8, Contract Modifications.
3 — Select Suppliers
- 3-1.1, Award and Notification, is revised to provide clarity, brevity, and correction where necessary. The proposed change provides a discussion on information to be included within the Notice of Unsuccessful Offeror Letters and addresses Postal Service’s compliance with the Freedom of Information Act for release of information.
- 3-2.1, Advance Notification of Contract Awards, is revised to substitute the word “Notification” for the word “Announcement”, increase the notification threshold from $5 million to $10 million, provide clarification on notification issuance, and define and reorganize the order of the organizations that receive advance notifications.
9 – Provisions
10 – Clauses
- Clause 2-48: Most Favored Customer Pricing, is substantially revised to define that the clause applies to all commercially available goods contained within the Schedule of the contract and that clause application is measured on the basis of annual purchase and sales volumes by item. The clause also includes procedures for the treatment of price changes and rebate payments, if applicable, due the Postal Service after the supplier’s completion of an annual sales volume analysis.
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