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Exception — The requiring or ordering activity must document in writing the basis for an exception determination in accordance with Postal Service/CIO policies and practices. The contracting officer should include documentation of the exception determination in the contract file.
Commercial Items — When acquiring commercial items, the requiring or ordering activity must document in writing: (a) the non-availability of conforming ICT, including a description of market research performed and which provisions cannot be met, and (b) the basis for determining that the ICT to be procured best meets the requirements in the Revised 508 Standards consistent with the Postal Service’s business needs.
Accessibility Conformance Report (ACR) — In accordance with Clause 4–18: Information and Communication Technology Accessibility, suppliers must submit an ACR documenting their products’ conformance with the Section 508 accessibility standards before acceptance of ICT. “Before acceptance” may mean requiring an ACR in a proposal, as a milestone deliverable, or upon delivery, depending on the purchase. Contracting officers should direct suppliers to the Voluntary Product Accessibility Template (VPAT®) developed by the Information Technology Industry Council (ITI) and the General Services Administration (GSA) for additional information. https://www.itic.org/policy/accessibility/vpat.
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