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USPS Supplying Practices General Practices

USPS Supplying Practices General Practices

Appointment and Selection of Contracting Officers

Contracting Officer Levels

Educational Requirement

Professional Certifications

Contracting Officer Level Qualifications

Waivers and Interim Appointments

Continuing Professionalism


Develop Commodity Strategy


Quadrant Analysis Tool - Value and Risk Assessment

Marketplace and Market Research

High-Level Logistics

Finalization and Benefits of Category Strategy Development

Quadrant Approach

Quadrant I: Noncore/Customized Purchases

Quadrant II: Core/Customized Purchases

Quadrant III: Noncore/Standard Purchases

Quadrant IV: Core/Standard Purchases

Other Topics Considered

Bonds, Insurance, and Taxes


Annual Bonds

Patent Infringement Bonds

Fidelity Bonds

Contract Postal Unit bonds

Performance Bonds

Payment Bonds

Performance and Payment Bonds for Construction Contracts

Deposit of Assets Instead of Surety Bonds

Execution of Bonds

Consent of Surety

Acceptable Sureties

Irrevocable letter of credit (ILC)

Contract Management

Failure to Perform

Surety Takeover Agreements

Contract Completion


Workers' Compensation and Employers' Liability Insurance

General Liability Insurance

Automobile Liability Insurance


Errors and Omissions Insurance

Insurance Policies

Notice of Cancellation or Change


Federal Excise Taxes

General Exemptions from Federal Excise Taxes

Request for Proposals (RFP)

State and Local Taxes

Exemption from Tax

Matters Requiring Special Consideration

Clause & Provisions

Supplier Disagreement Resolution

USPS SDR Official

Initial Disagreement Resolution

SDR Official Disagreement Resolution

Other Disagreement Resolution Matters


Other Topics Considered

Laws & Regulations


Unauthorized Contractual Commitments and Maverick Purchases

Emergency Purchases

Other Topics Considered


Examples of Deviations

Deviations vs. Changes


Federal Laws Applicable To The Postal Service

Service Contract Act (Public Law 89-286, 41 U.S.C. 351 et seq.)

Davis-Bacon Act (40 U.S.C. 276(a) et seq.)

The Copeland Anti-Kickback Act (18 U.S.C. 874 and 41 U.S.C. 276(c))

Randolph-Sheppard Act (20 U.S.C. 107 et seq.)

Miller Act (40 U.S.C. 270(a)-(f))

Contract Work Hours and Safety Standards Act (40 U.S.C. 327-333)

Prohibition on Convict Labor (39 U.S.C. 2201)

Walsh-Healey Public Contracts Act (41 U.S.C. 35-45,)

Freedom of Information Act (5 U.S.C. 552)

Fair Labor Standards Act (29 U.S.C. 201-219)

The Privacy Act of 1974 (5 U.S.C. 552(a))

Architectural Barriers Act (42 U.S.C. 51)

Administrative Dispute Resolution Act of 1996 (ADRA) (28 U.S.C. 1491(b))

Rehabilitation Act of 1973 (29 U.S.C. 702 et seq.)

The Javits-Wagner-O'Day Act (41 U.S.C. 46-48)

Vietnam Era Veterans Readjustment Assistance Act of 1972 (38 U.S.C. 4212)

Contract Disputes Act (41 U.S.C. 601 et seq.)


Equal Employment Opportunity

Affirmative Action Program Requirements

Preaward Compliance Reviews

Request for Proposals (RFP) Language

Contract Language

Exceptions for Transactions of $10,000 or Less

Exceptions for Contracts With State or Local Governments

Exceptions for Contracts With Certain Educational Institutions

Exceptions for Work On or Near Indian Reservations

Exceptions for Contracts with a Religious Corporation, Association, Educational Institution, or Society

Contracts Exempted by the Vice President, Supply Management (VP, SM)



Clauses & Provisions

Laws & Regulations

Material and Property Accountability

Accountability and Responsibility

Characterizing the Material and Property

Asset Transactions

San Mateo Accounting Service Center

Suppliers working with or on Postal Service Property

Considerations about Special Tooling and Test Equipment

Clauses & Provisions

Other Topics Considered

Continuous Improvement


Supply Chain Advisory Council (SCAC)

Supply Chain Management Committee (SCMC)

Supply Management Infrastructure (SMI)

Submitting Improvement Opportunities (IOs)

Supplier Debarment, Suspension, and Ineligibility

Initiating a Request for Debarment or Suspension

Debarment and Suspension Coordinator

Supplier Recourse

Supplier Capability Analysis

Effect of Debarment or Suspension on Existing Contracts

Other Topics Considered

Contracts with former Postal Service Officers, Executives, and Employees, and Employees and their Immediate Families


Contracts With Former Officers and Executives

Contracts With Other Former Employees

Clauses & Provisions

Laws & Regulations

Supply Chain Security

Other Topics Considered

Privacy Considerations

Clauses and Provisions

Laws & Regulations

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