2-25 Form Proposal Evaluation Team

The proposal evaluation team is responsible for evaluating and comparing the responses to the proposal in accordance with the proposal evaluation strategy developed for the purchase. Other responsibilities of the proposal evaluation team include:

• Participating in applicable oral presentations, interviews, and site surveys.
• Scoring and ranking proposals based on established proposal evaluation factors.

Forming the proposal evaluation team, performing the evaluation, and awarding the contract are the links between a successful RFP effort and a successful project. Effective planning during USPS Supplying Practices Process Step 2: Evaluate Sources will lead to the selection of the optimal supplier and achievement of best value. Supplier selection is a strategic process that directly affects the Postal Service’s competitive advantage; forming the proposal evaluation team is part of this process and includes:

• Identifying the required team member skills.
• Identifying and selecting members.
• Identifying and selecting functions.

Some of these decisions are dictated by the proposal’s complexity and scope, and others are standard considerations that are made for each evaluation, disregarding the type of purchase.