2-41.3 Review and Approval Process

The review of a contractual action must focus on the following:

• Whether the proposed action complies with the Postal Service’s purchasing regulations contained in 39 CFR section 601 and applicable guidance contained in the SPs and Ps, management instructions, or other corporate directives.
• Whether sound business judgment has been demonstrated and documented throughout the process leading to the proposed action.
• Whether the contract file contains sufficient documentation to permit a third party not directly involved in the transaction to review and understand the process and the business decision(s) that have led to the proposed action.
• Any other applicable considerations the reviewer deems important to the purchase action.

The reviewer must signify his or her review approval for the record. Questions and recommendations, and their disposition that result from the review must be documented in writing by the reviewer and included in the contract file by the contracting officer.

These reviews do not apply to administrative modifications (unless the modification involves a termination action) including incremental funding actions, or task orders or delivery orders issued against an existing contract.