CONTRACT ACTION TYPE Where potential value is >/= $25 Million
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REQUIREMENT/REPORTING ACTION*
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WHEN CO TAKES ACTION
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1A
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Contract Award
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Complete the Contract Material Development Format and forward to the Disclosure Committee. Send a copy to the unit manager.
DO NOT include the name of the prospective supplier.
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Send at the same time the proposed contract award is forwarded to the next higher level for review and approval.
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1B
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Contract Award
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A follow-up email must be sent to the Disclosure Committee alerting them when the contract is awarded. The email must be sent to the Disclosure Committee on the same day that the contract is awarded, and must provide the name of the awardee, the dollar value of the contract, and the date of contract award.
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Send on the day the contract is awarded.
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2A
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Modification
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Complete the Contract Material Development Format and forward to the Disclosure Committee. Send a copy to the unit manager.
DO NOT include the name of the supplier.
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Send at the same time the proposed modification is forwarded to the next higher level for review and approval.
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2B
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Modification
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A follow-up email must be sent to the Disclosure Committee alerting them when the contract is modified. The email must be sent to the Disclosure Committee on the same day as the contract is modified, and must provide the name of supplier, the amount of the modification, and the date the contract was modified.
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Send on the day the contract is modified.
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3A
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Termination
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Complete the Contract Material Development Format and forward to the Disclosure Committee. Send a copy to the unit manager.
DO NOT include the name of the supplier involved in the termination.
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Send at the same time the proposed termination is forwarded to the next higher level for review and approval.
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3B
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Termination
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A follow-up email must be sent to the Disclosure Committee alerting them when the contract is terminated. The email must be sent to the Disclosure Committee on the same day that the contract is terminated, and must provide the name of the supplier, the amount of termination liability, and the date of the termination.
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Send on the day that the contract is terminated.
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4A
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Contract Claim
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Complete the Contract Material Development Format and forward to the Disclosure Committee. Send a copy to the unit manager.
DO NOT include the name of the supplier involved in the claim.
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Send at the same time the CO’s final decision is forwarded to the next higher level for reviews and approvals.
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4B
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Contract Claim
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A follow-up email must be sent to the Disclosure Committee alerting them that the CO’s final decision has been issued. The email must be sent on the same day the final decisions is issued, and must provide the name of the supplier, the amount awarded the supplier in the CO’s final decision, and the date the final decision was issued.
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Send on the same day that the CO’s final decision is issued.
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