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Once the purchase/SCM team has determined which supplier offers the Postal Service best value, the contract award is made by execution of a contract by both parties, or by written acceptance of, or performance against, a purchase order.
Once the contract is awarded, those suppliers that were not selected (“unsuccessful offerors”) must be sent written notification within 3 days. It is appropriate to provide feedback to the potential suppliers on the reasons the winning proposal was selected by using a standard Unsuccessful Offeror Notification Letter. The CO also has the discretion to include information on how the unsuccessful offeror may improve proposals submitted in the future. The Unsuccessful Offeror Notification Letter can be transmitted electronically or by First Class mail.
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