National Card and Letter Writing MonthThis year the Postal Service is expanding its traditional week-long tribute to card and letter writing. April will be National Card and Letter Writing Month. One of the featured projects of the month will be "Birthday Wishes to America," a celebration of the 225th birthday of the United States. Students at participating Wee Deliver schools, and other interested people across the country, will have the opportunity to send their own birthday wishes to a special Post Office box in Washington, DC. If enough wishes are received, the Postal Service may be able to establish a world record with the Guinness Book of World Records for "most birthday wishes received by one addressee." Look for a Community Relations kit in the March 22, 2001, issue of the Postal Bulletin. For more details, go to the Postal Service Intranet at http://blue.usps.gov, click References then Postmaster Toolkits. - Community Relations,Public Affairs and Communications, 3-8-01 POSTMASTERS AND STATION MANAGERS Diabetes Information SheetInstructionsCommunity Relations, in conjunction with our partners, is providing this sheet of information about the warning signs of diabetes that you can reproduce as needed for your events and customers. You may consider handing one out with every pane of Diabetes Awareness stamps purchased. Diabetes Awareness StampThe issuance date is March 16, 2001. The issuance site is Joslin Diabetes Center, Boston, Massachusetts. - Community Relations,Public Affairs and Communications, 3-8-01 Know More About DiabetesWhat is Diabetes? Diabetes mellitus is a group of diseases characterized by high levels of blood glucose resulting from defects in insulin secretion, insulin action, or both. Diabetes can be associated with serious complications and premature death, but persons with diabetes can take measures to reduce the likelihood of such occurrences. Diabetes is a chronic disease that has no cure. Complications From Diabetes · blindness · kidney disease · heart disease and stroke · amputations · nerve disease Prevalence of Diabetes Total: 15.7 million people - 5.9% of the population Incidence of Diabetes New cases diagnosed per year: 798,000 Warning Signs of Diabetes There are two major types of diabetes: Type I (juvenile) and Type 2 (adult onset).
* Often people with Type 2 diabetes have no symptoms. If you have diabetes, regular visits to your eye doctor can prevent blindness. U.S. Postal Service Partners
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Column A Destination ZIP Codes |
Column B Label Container To |
|---|---|
| Change From: | |
| 55420, 25, 31 | MINNEAPOLIS MN 55420 |
| 56301, 03, 04 | ST CLOUD MN 56301 |
| 62201-08 | EAST ST LOUIS IL 62201 |
| 63101, 02, 64, 69, 88, 99 | ST LOUIS MO 63101 |
| 63301-04 | ST CHARLES MO 63301 |
| 72201-12, 14-17, 19, 21-23, 25, 27 | LITTLE ROCK AR 72201 |
| Change To: | |
| 55420, 25 | MINNEAPOLIS MN 55420 |
| 56301-04 | ST CLOUD MN 56301 |
| 62201, 02, 05 | EAST ST LOUIS IL 62201 |
| 63101, 02, 69, 88 | ST LOUIS MO 63101 |
| 63301, 02 | ST CHARLES MO 63301 |
| 72201-12, 14-17, 19, 21-23, 25, 27, 60 | LITTLE ROCK AR 72231 |
| Add: | |
| 54601-03 | LACROSSE WI 54601 |
| 62203, 06 | EAST ST LOUIS IL 62203 |
| 62204, 07 | EAST ST LOUIS IL 62204 |
| 63113, 20 | ST LOUIS MO 63113 |
| 63155, 80, 82 | ST LOUIS MO 63155 |
| 63303, 04 | ST CHARLES MO 63303 |
| Delete: | |
| 63026, 99 | FENTON MO 63026 |
| 63019, 28 | FESTUS MO 63028 |
| 63105, 24 | ST LOUIS MO 63105 |
| 63107, 13, 15, 20 | ST LOUIS MO 63107 |
| 63111, 18 | ST LOUIS MO 63111 |
| 63112, 33 | ST LOUIS MO 63112 |
| 84065, 95 | RIVERTON UT 84065 |
* * * * *
L002 3-Digit ZIP Code Prefix Matrix
* * * * *
| 3-Digit ZIP Code Prefix |
Column A 3-Digit Destinations1 Label to |
Column B 3-Digit/Scheme Destinations Label to |
Column C SCF Destinations Label to |
|---|---|---|---|
| Change From: | |||
| 952 | STOCKTON CA 952 | STOCKTON CA 952S | SCF STOCKTON CA 952 |
| 953 | STOCKTON CA 953 | STOCKTON CA 952S | SCF STOCKTON CA 952 |
| Change To: | |||
| 952 | STOCKTON CA 952 | STOCKTON CA 952 | SCF STOCKTON CA 952 |
| 953 | STOCKTON CA 953 | STOCKTON CA 953 | SCF STOCKTON CA 952 |
* * * * *
L003 3-Digit ZIP Code Prefix Groups - 3-Digit Scheme Sortation
* * * * *
|
Column A 3-Digit ZIP Code Prefix Group |
Column B Label to |
|---|---|
| Delete: | |
| 952, 953 | STOCKTON CA 952 |
* * * * *
L004 3-Digit ZIP Code Prefix Groups - ADC Sortation
* * * * *
|
Column A 3-Digit ZIP Code Prefix Group |
Column B Label to |
|
|---|---|---|
| Change From: | ||
| 298, 300-303, 305, 306, 308, 309, 311, 399 | (STD and BPM only) | ADC NORTH METRO GA 30197 |
| Change To: | ||
| 298, 300, 301, 305, 306, 308, 309 | (STD and BPM only) | ADC NORTH METRO GA 30197 |
| Add: | ||
| 298, 300, 301, 305, 306, 308, 309 | (FCM and PER only) | ADC NORTH METRO GA 301 |
| 302, 303, 311, 399 | ADC ATLANTA GA 303 | |
| Delete: | ||
| 298, 300-303, 305, 306, 308, 309, 311, 399 | (FCM only) | ADC AMC ATLANTA GA 300 |
| 298, 300-303, 305, 306, 308, 309, 311, 399 | (PER only) | ADC NORTH METRO GA 301 |
* * * * *
L801 AADCs - Letter-Size Mailings
* * * * *
|
Column A Destination ZIP Codes |
Column B Label to |
|---|---|
| Add: | |
| 305, 306 | AADC ATHENS GA 306 |
| 298, 308, 309 | AADC AUGUSTA GA 308 |
| Delete: | |
| 298, 305, 306, 308, 309 | AADC NORTH METRO GA 301 |
* * * * *
- Logistics, Network Operations Management, 3-8-01
DMM AND POM REVISION
Effective immediately, the Domestic Mail Manual (DMM) and Postal Operations Manual (POM) are revised to clarify regulations for mail delivery procedures to a commercial mail receiving agency (CMRA).
Postal customers requested these clarifications. The initial amendment in March 1999 did not specifically outline documents that the CMRA may use to verify that the address provided by an applicant on PS Form 1583, Application for Delivery of Mail Through Agent, is the current permanent address at which he or she resides or conducts business. A document that may be used for such verification is a document from a governmental entity or recognized financial institution or a utility bill with the applicant's name and current permanent address. This document is used only to verify that the permanent address on PS Form 1583 is the current address at which the applicant resides or conducts business, if that location differs from the address on the two items of valid identification, including one with a picture, presented by the applicant.
The second revision clarifies the obligation of CMRAs to re-mail matter addressed to a former customer for at least 6 months after termination of the customer's relationship with the CMRA. The change provides procedures under which certain mail may be returned to the Postal Service before the end of the 6-month re-mail period. The CMRA must demonstrate that it re-mailed matter to the address provided by the former customer and the mail was returned by the Postal Service to the CMRA as undeliverable.
These revisions will be incorporated into the printed versions of DMM 57 and POM 9 and in the next online revisions available via the corporate Intranet, at http://blue.usps.gov.
Domestic Mail Manual (DMM)
* * * * *
D Deposit, Collection, and Delivery
D000 Basic Information
* * * * *
D040 Delivery of Mail
* * * * *
D042 Conditions of Delivery
* * * * *
2.0 DELIVERY TO ADDRESSEE'S AGENT
* * * * *
2.6 Delivery to CMRA
Procedures for delivery to a CMRA are as follows:
[Revise 2.6a to add a sentence before the sentence "If the applicant is unable to substantiate..." as follows:]
*** A document from a governmental entity or recognized financial institution or a utility bill with the applicant's name and current permanent address may be used for such purpose. ***
* * * * *
2.7 Addressee and CMRA Agreement
In delivery of the mail to the CMRA, the addressee and the CMRA agree that:
[Add new item c as follows and renumber existing items c through f as d through g, respectively:]
* * * * *
c. If mail is re-mailed by the CMRA to the address of a former customer during the 6-month re-mail period and returned by the Postal Service endorsed "Moved, Left No Address," then the CMRA may return that mail to the Post Office with the approval of the postmaster or station manager. The approval is subject to evidence that the mail was re-mailed with new postage to the former customer at (a) the address provided when the relationship was terminated and/or (b) the verified home or business permanent address provided on the customer's PS Form 1583. Upon approval, the CMRA may return to the Post Office only First-Class Mail, Priority Mail, Express Mail, accountable mail, and Parcel Post received for the former customer. The CMRA must return this mail to the Post Office the next business day after receipt without new postage.
* * * * *
Postal Operations Manual (POM)
* * * * *
6 Delivery Services
61 Conditions of Delivery
* * * * *
612 Delivery of Addressee's Mail to Another
* * * * *
612.13 Procedures for Delivery to CMRA
Mail delivery to a CMRA requires the following:
[Revise item a to add a sentence before the sentence "If the applicant is unable to substantiate..." as follows:]
A document from a governmental entity or recognized financial institution or a utility bill with the applicant's name and current permanent address may be used for such purpose.
* * * * *
c. In delivery of the mail to the CMRA, the addressee and the CMRA agree to the following:
[Add new item c (3) as follows and renumber existing items (3) through (6) as (4) through (7), respectively:]
(3) If mail is re-mailed by the CMRA to the address of a former customer during the 6-month re-mail period and returned by the Postal Service endorsed "Moved, Left No Address," then the CMRA may return that mail to the Post Office with the approval of the postmaster or station manager. The approval is subject to evidence that the mail was re-mailed with new postage to the former customer at (a) the address provided when the relationship was terminated and/or (b) the verified home or business permanent address provided on the customer's PS Form 1583. Upon approval, the CMRA may return to the Post Office only First-Class Mail, Priority Mail, Express Mail, accountable mail, and Parcel Post received for the former customer. The CMRA must return this mail to the Post Office the next business day after receipt without new postage, and the Post Office will return it to the sender.
* * * * *
- Delivery andRetail, Consumers and Small Business, 3-8-01
REVISED DEADLINE
Effective February 24, 2001, any Special Services mailing of 100 pieces or less, without barcoded Special Services labels, will be refused and returned for resubmission with barcoded Postal Service or vendor-produced labels. This compliance deadline applies to any mailing bearing the following forms/labels: PS Form 3800, Certified Mail Receipt; PS Form 3813-P, Insured Mail Receipt; Label 200, Registered Mail; PS Form 3804, Return Receipt for Merchandise; and PS Form 8099, Receipt for Recorded Delivery.
Larger mailings (more than 100 pieces) using commercially produced (nonpostal) labels bearing the nonbarcoded label format (old alpha/numeric 10-digit format; e.g., P 842 063 223) for any of the above special services will be accepted without barcoded labels until May 1, 2001. Labels that do not have the taggant applied (Certified Mail) or that are rubber stamped, handwritten, short numbered, and so on are excluded from the delivery information capture process and will not be accepted.
Although larger volume mailings will still be accepted until May 1, 2001, customers are encouraged to move forward with their conversion efforts and should contact their local vendor for assistance. A list of vendors that have been certified by the Postal Service to produce commercially printed Special Services labels is available from Headquarters. Customers interested in receiving this list should contact the Special Services office at (703) 292-4172.
- Special Services, Core Business Marketing, 3-8-01
DMM REVISION
Effective March 8, 2001, Domestic Mail Manual (DMM) C010.8.3 and C050.4.2 are amended to clarify that soft goods weighing more than 5 pounds may be mailed as machinable parcels. Bulk Mail System standards for soft goods weighing between 5 and 20 pounds are added to C010.8.3. The weight limit is removed from C050.4.2, and instead, packaging standards in C010 are referred to for clarification of packaging of soft goods and printed matter in envelopes that otherwise meet the general criteria for a machinable parcel in C050.4.1.
These revisions will appear in the printed version of DMM Issue 57 and are included in the monthly update of the online DMM available via Postal Explorer at http://pe.usps.gov.
Domestic Mail Manual (DMM)
C Characteristics and Content
C000 General Information
C010 General Mailability Standards
* * * * *
8.0 BULK MAIL SYSTEM STANDARDS
* * * * *
8.3 Soft Goods
[Revise 8.3 to read as follows:]
Boxes containing soft goods (e.g., textiles, clothing, sheets, blankets, pillows and pillowcases, draperies, cloth, and any wearing apparel) weighing up to 5 pounds must be filled to capacity. Soft goods between the weight range of 5 to 20 pounds must be packaged in material with a minimum 70-pound outer ply basis weight. Closure of bags may be by completely clinched staples, heat-sealing, adhesives, sewing, or tape. Improperly clinched staples must be removed. Shrinkwrapping is not acceptable as the only packaging. Fiberboard containers must be made of at least 200-pound test board for soft goods weighing from 20 to 45 pounds and at least 275-pound test board for soft goods weighing from 45 to 70 pounds.
* * * * *
C050 Mail Processing Categories
* * * * *
4.0 MACHINABLE PARCEL
* * * * *
[Revise the heading and text in 4.2 to read as follows:]
4.2 Soft Goods and Enveloped Printed Matter
Soft goods wrapped in paper or plastic bags and enveloped printed matter are machinable only if all applicable packaging standards in C010 are met.
* * * * *
- Operational Requirements,Operations Planning and Processing, 3-8-01
CORRECTION
In the article "Limited Alternative Flats Preparation Test for Periodicals Automation Flats for AFSM 100," which appeared in Postal Bulletin 22044 (2-22-01, pages 17-18), the last paragraph contained an incorrect e-mail address for Joe Schick, the contact for the test.
Consequently, the deadline to participate in the test has been extended until March 15, 2001. The correct information is as follows:
Mailers or printers who wish to participate in this test will be required to contact industry representative Joe Schick via e-mail at Joe.Schick@qg.com ("qg" is for Quad Graphics) no later than March 15, 2001. Please include in your request the publication title, volume of mail, frequency of mailing, and entry information.
- Mail Preparation and Standards,Pricing and Product Design, 3-8-01
DELIVERY POLICY NOTICE
This policy notice standardizes the process that all delivery units must follow when scheduled mail arrives after the last requested delivery date(s) or the last published sale date(s).
Scheduled mailings are described in section 479.7 of the Postal Operations Manual (POM) as Standard Mail with requested in-home delivery dates. The requested in-home delivery dates may be found on the mailpiece, facing slip, and/or pallet label. These mailings are also commonly known as sale-dated and time-sensitive mailings.
Late-arriving scheduled mailings fall into two categories. The first is Past In-Home Date (PIHD) but prior to the sale/event date. PIHD mailings should be delivered on a carrier's next available trip. The second category is Past Sale Date (PSD, which is unfortunately but commonly referred to as DOA, or Dead on Arrival). PSD mailings should be staged and held until further notice from the owner or the owner's agent, through the Business Service Network (BSN).
Remaining procedures for PIHD and PSD mailings are the same.
1. Gather as much of the following information as possible:
· Product name (name of mailpiece owner)
· Product description (flats, letters, detached address labels [DALs], etc.)
· Volume
· Requested in-home date(s)
· Sale date(s)
· Mailer name and location
· Shipper name and location (if different from mailer)
· Arrival date and time
· Source of mail (plant or destination delivery unit [DDU] drop ship); if drop shipment, obtain copy of PS Form 8125, Plant-Verified Drop Shipment (PVDS) Verification and Clearance
· Photocopy of mailpiece (addressed side, include postage and return address in photocopy)
2. Call the local BSN office.
The BSN has processes in place to quickly notify the assigned customer contact. Once the BSN receives subsequent notice from the owner or the owner's agent, it will notify the delivery offices of the actions they should take regarding the PSD mail.
- Delivery Policies and Programs,Delivery, 3-8-01
NEW EDITION
Domestic Mail Manual (DMM) Issue 56 (dated 1-7-01) has been distributed to field and Headquarters offices. DMM 56 contains all of the rate and classification changes that were part of the omnibus rate case implemented on January 7, 2001. The DMM also includes two copies of Notice 123, Ratefold, the DMM Utilities, and the Quick Service Guides.
An initial distribution of DMM 56 was made to employees based on job titles and occupation codes. If you receive copies of the DMM but don't need them, please forward those extra copies to the local postmaster or district manager of business mail entry. Do not send extra copies of DMM 56 back to Headquarters. Please recycle all previous editions of the DMM.
The online DMM is updated monthly as changes are published in the Postal Bulletin (see DMM unit I010, the summary of changes) and is available to customers and employees on the Postal Explorer Web site at http://pe.usps.gov. The DMM, Quick Service Guides, and many other publications are fully searchable and can be viewed, downloaded, or printed. DMM 56 also is included on the Postal Explorer 11.0 CD-ROM, which should begin arriving at postal facilities in March.
Customers may purchase a hard copy of DMM 56 though the Government Printing Office by calling 202-512-1800.
Additional copies of DMM 56 can be ordered from the Material Distribution Center by one of the following means:
· Touch Tone Order Entry: Call 1-800-332-0317, option 1, then option 2.
· cc:Mail: Send an F3Fill-completed PS Form 7380, MDC Supply Requisition, by cc:Mail to MDC Customer Service at TOKS001L.
· Official Mail: Send a completed PS Form 7380, MDC Supply Requisition, to the following address:
SUPPLY REQUISITIONS
500 GARY ORMSBY DR
TOPEKA KS 66624-9702
The relevant ordering information for DMM 56 is as follows:
NSN: 7610-03-000-9331
PSIN: DMMISSUE
Quick Pick #: 352
Price: $6.15
Unit of Issue: EA
Bulk Pack Quantity: 5
Edition Date: 01/01
- Mail Preparation and Standards,Pricing and Product Design, 3-8-01
MANAGEMENT INSTRUCTION
Management Instruction (MI) FM-530-2001-2, Use of Chauffeurs at Headquarters and Designated Drivers in the Field, has been published online. You can locate the online copy of the MI on the Postal Service Intranet at http://blue.usps.gov/cpim/ftp/manage/f530012.pdf. This MI will not be available in printed copies.
- Corporate Accounting, Finance, 3-8-01
MANAGEMENT INSTRUCTION
Management Instruction (MI) FM-530-2001-1, Use of Postal Vehicles for Home-to-Work Transportation, has been published online. You can locate the online copy of the MI on the Postal Service Intranet at http://blue.usps.gov/cpim/ftp/manage/f530011.pdf. This MI will not be available in printed copies.
- Corporate Accounting, Finance, 3-8-01
As of March 2001, Citibank begins enforcement of its contract clause with the General Services Administration (GSA) allowing cancellation of Citibank VISA travel charge card accounts if the account has been suspended twice in a 12-month period and is currently delinquent. These cancellations are not negotiable.
Strict enforcement of this contract clause is necessary because large numbers of postal cardholders are not paying their charge card bills on time. To date, Citibank has written off in excess of $1 million in monies owed, but not paid, by postal employees.
The GSA's VISA individually billed government charge card program "Cardholder Account Agreement," signed by each cardholder, states, "My billing statement is due and payable, in full, upon receipt of the statement but must be received by the Bank (Citibank) no later than 25 calendar days from the closing date on the statement in which the charge appeared." Unless a charge is disputed by the cardholder through the formal dispute process, it must be paid immediately. There are no exceptions.
The chief financial officer and executive vice president, in a letter dated September 25, 1998, to government travel cardholders, specified the postal policy when the travel charge cards are misused. If a Postal Service VISA Card is used in an improper manner, the following rules apply: the employee must pay for all travel costs with personal funds and then seek reimbursement and the employee is responsible for all travel charges in excess of the federal government rate." It also states that "it is the fiduciary responsibility of all employees receiving this card to use it only for official business, and to pay the monthly bill in full and in a timely manner."
Postal travelers are expected to submit their travel vouchers to their managers for approval as soon as possible after they return from travel. Managers or acting managers who must approve travel vouchers are expected to do so in a timely manner. Timely submission and approval of all travel vouchers enable each cardholder to maintain his or her account in a current status.
Nonbargaining unit employees who have their Citibank VISA travel charge cards cancelled for nonpayment of charges cannot obtain transportation tickets using the centrally billed travel account.
- Corporate Accounting, Finance, 3-8-01
ALL PERSONNEL PROCESSING MAIL FOR DISPATCH ABROAD
Keep all foreign order notices for use as reference.
The Tentative Decision and Order issued against the following has become final:
CASH AWARD CENTER
PO BOX 94800
STN MAIN
RICHMOND, BC V6Y 4B8
CANADA
AND
PO BOX 94730
STN MAIN
RICHMOND BC V6Y 4A5
CANADA
AND
PO BOX 94850
STN MAIN
RICHMOND BC V6Y 4B8
CANADA
AND
PO BOX 94731
STN MAIN
RICHMOND BC V6Y 4A6
CANADA
INTERPOST PAYMENT SERVICES
2110 KIPLING AVENUE
PO BOX 400 STATION B
ETOBICOKE ONTARIO M9W 5L4
CANADA
MILLIONAIRE MAKER CLUB
PO BOX 94731
STN MAIN
RICHMOND BC V6Y 4A6
CANADA
NATEA CONSUMER OPERATIONS CENTER
53 QUEEN STREET
BOX 18
DARTMOUTH NS B2Y 4T6
CANADA
NORTH KLASSEN LOTTO SYSTEM AFFILIATES
325-13711 72ND AVENUE
SURREY, BC V3W 2P2
CANADA
TRANS-AMERICAN EQUITIES
202 BROWNLOW AVENUE
PO BOX 38090
BURNSIDE PARK
DARTMOUTH NS B3B 2A1
CANADA
AND
PO BOX 8800 STN B
699 SHEPPARD AVENUE EAST
WILLOWDALE ONTARIO M2K 3A9
CANADA
GLOBAL LOTTERY PAYOUT OFFICE
PO BOX 1201
D-75190 REMCHINGEN
GERMANY
GLOBAL LOTTERY PAYOUT OFFICE
PO BOX 257
GENERAL POST OFFICE
HONG KONG
WORLDWIDE LOTTERY SERVICES
PO BOX 257
GENERAL POST OFFICE
HONG KONG
AND
PO BOX 1285
GENERAL POST OFFICE
HONG KONG
Do not dispatch any mail to the above. Place the mailpieces in a pouch endorsed "Foreign Order Mail," and send it to:
POSTMASTER
CLAIMS AND INQUIRY
JAMES A FARLEY BUILDING RM 2029A
NEW YORK NY 10199-9652
Do not place any endorsement on the mailpieces themselves.
Personnel may post this notice at the outgoing primary. They must post it on the Foreign Order Board at all Processing and Distribution Plants, designated international exchange offices, and customer service plants.
- Recorder's Office, Judicial Officer, 3-8-01
| State/City | Names Covered |
|---|---|
| CA, Adelanto 92301-1897 | Any And All Names Except Arthur Dorn, 18335 Montezuma Street, Apt. 6 |
| CA, Empire 95319-1283 | Any And All Various Names Other Than Kelly Lauderdale, P.O. Box 1283 |
| CA, Empire 95319-0663 | Any And All Various Names Other Than Anthony Lee Sillemon, P.O. Box 663 |
| CA, Huntington Beach 92647-4848 | Centrex, 16787 Beach Boulevard, PMB 692 |
| CA, Winton 95388-9536 | Any And All Various Names Other Than William Riggs And The Surname Soares, 6944 Chestnut Lane |
| FL, Hallandale 33009-4680 | Eric Naval, 1749 E. Hallandale Beach Boulevard, #340 |
| FL, Navarre 32566-2185 | Allan Levin, 8668 Navarre Parkway #112 |
| MI, Detroit 48211-1362 | Any And All Of Various Names Other Than The Name Of Estella Roland, 986 Melbourne Street |
| NJ, Camden 08104-2833 | The Name Natalie Shainess, 2982 Alabama Road |
| PA, Nemacolin 15351-0334 | Any And All Of Various Names Other Than The Names William Terry And Laura Terry, P.O. Box 334 |
| PA, Denbo 15429-0141 | Any And All Of Various Names Other Than The Names William Terry And Laura Terry, P.O. Box 141 |
| - Recorder's Office, Judicial Officer, 3-8-01 | |
