Administrative Services

ASM REVISION

Photo Identification Requirements

Effective May 16, 2002, Administrative Support Manual (ASM) 13, sections 277.1 and 277.233 are revised. We revised the sections to require that every postal employee; postal contractor; and temporary employee, including casual employees, have a PS Form 4098-F, Employee Identification (face), or an equivalent photo identification card. Districts must comply with this requirement by the beginning of fiscal year 2003. Also, Postal Service managers must ensure that no part of the employee's social security number is displayed on the employee's photo identification card. This requirement applies to all employee photo identification cards issued after May 31, 2002.

We will incorporate this revision into the printed version of ASM 14 and into an incremental update of the online ASM 13, which is accessible through the Postal Service PolicyNet page on the intranet at http://blue.usps.gov/cpim; click on Manuals.

Administrative Support Manual (ASM)

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2 Audits and Investigations

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27 Security

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277 Identification Security

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277.1 Purpose

[Revise section 277.1 to read as follows:]

Identification is issued for security control of access to postal premises and operations and to identify individuals as Postal Service employees. Every postal employee; postal contractor; and temporary employee, including casual employees, must have photo identification. Postal Service managers must ensure that no employee photo identification (i.e., photo identification) card displays any part of the employee's social security number. The Postal Inspection Service provides guidelines for all Postal Service identification programs.

277.2 Types of Accredited Identification

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277.23 Field Only

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[Revise the heading and text of section 277.233 to read as follows:]

277.233 Form 4098-F and Employee Identification

The responsible district manager issues Form 4098-F, Employee Identification (face), or an equivalent photo identification card, to every postal employee; postal contractor; and temporary employee, including casual employees. All employees must wear and visibly display Form 4098-F or an equivalent photo identification card while officially employed and on duty (see section 277.3). All cards must include, at a minimum, the name of the employee, the facility to which they are assigned, and a photo of the employee. Each district manager is responsible for Form 4098-F or equivalent photo identification cards. Form 4098-F and equivalent photo identification cards provide visible identification of employees while on the workroom floor and serving customers outside of postal facilities. While on duty away from the facilities servicing customers, each employee must wear and display Form 4098-F or an equivalent photo identification card.

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- Security Group,
Postal Inspection Service, 5-16-02

HAND HANDBOOKPAN> REVISION/ORDERING INSTRUCTIONS

Handbook AS-805, Information Security

Handbook AS-805 has been revised and retitled and is now available from the Material Distribution Center (MDC) and the Postal Service PolicyNet page at http://blue.usps.gov/cpim; click on HBKs.

The April 1994 edition of Handbook AS-805 was titled Information Systems Security. The March 2002 edition of Handbook AS-805 obsoletes Handbook AS-818, Local Area Network and Personal Computer Security; MI AS-830-92-11, Electronic Messaging System Policy; MI AS-840-95-12, Employee Access to the Internet; MI AS-850-97-3, Security Certification and Accreditation of Sensitive Applications and Systems; and MI AS-870-90-7, Computer Virus Guidelines. Please recycle all copies of these documents, as well as the April 1994 edition of Handbook AS-805.

The Postal Service relies extensively on computerized systems and electronic data to support its mission. The security of these systems and data is essential to avoid disruptions in critical operations, data tampering, fraud, and inappropriate disclosure of sensitive information. The revised Handbook AS-805 addresses the technologies that support the Postal Service and reflects industry and government prudent practices.

The policies in Handbook AS-805 apply to all Postal Service personnel, which includes employees, contractors, vendors, business partners, and any other authorized users of Postal Service information resources. The policies cover all information systems, applications, products, services networks, computer-controlled mail processing and mail handling equipment, and resources sponsored by, operated on behalf of, or developed for the Postal Service.

Employees may order copies of Handbook AS-805 in the following ways:

• Touch tone order entry: Call 800-332-0317, select option 1, then option 2.

• E-mail: Complete PS Form 7380, MDC Supply Requisition (either manually or by F3Fill) and send it as an attachment to the e-mail address MDC Customer Service.

• Mail: Mail a completed PS Form 7380 to the MDC at the following address:

SUPPLY REQUISITIONS
MATERIAL DISTRIBUTION CENTER
500 SW GARY ORMSBY DR
TOPEKA KS 66624-9702

The relevant ordering information for Handbook AS-805 is as follows:

PSN: 7610-03-000-9136
PSIN: HBKAS805
Unit of Issue: EA
Price: $4.67
Edition Date: March 2002
Quick Pick Number: N/A

- Corporate Information Security Office,
Information Technology, 5-16-02

Child Alert Program

Customer Relations

Mail Alert

The mailings below will be deposited in the near future. Offices should honor the requested delivery dates. Mailers wishing to participate in these alerts, for mailings of 1 million pieces or more, should contact Business Service Network Integration at 703-292-3867 at least 1 month preceding the requested delivery dates. The Postal Service also offers electronic Mail Alerts via ADVANCE. For more information, see the ADVANCE Notification & Tracking System Technical Guide on the Internet at http://www.ribbs.usps.gov/files/advance/ADVTECH.PDF or contact the National Customer Support Center at 800-458-3181.

ALL OFFICES WITH CITY MOTORIZED, RURAL, AND HIGHWAY CONTRACT BOX DELIVERY ROUTES

Mailbox Improvement Week, May 20-25

Each year, the Postal Service designates the third full week of May to encourage customers on city motorized, rural, or highway contract box delivery routes to examine and, where necessary, improve the appearance of their mailboxes. Neat, attractive mailboxes make a significant contribution to the appearance of the countryside and to streets in suburban areas. Mailbox Improvement Week, May 20-25, calls attention to the need for providing mailboxes that are:

1. Approved by the Postmaster General.

2. Designed to protect the mail from weather.

3. Safe to use.

4. Conveniently located.

5. Neat in appearance.

Mailboxes that meet these five important requirements help delivery and collection operations and improve service to the entire route. There are two approved styles of curbside mailboxes: (1) traditional design, in three standard sizes (see Exhibit A on page 8; and (2) contemporary design, also in three sizes (see Exhibit B on page 8). USPS Std 7 governs the design and specifications of curbside mailboxes and includes provisions for improved quality of the product and a new category, locked mailboxes.

Notice 209

Postmasters should send Notice 209, Mailbox Improvement Week, to all rural and highway contract box delivery route customers the week before Mailbox Improvement Week to alert them of the event. Notice 209 can be requisitioned from the Material Distribution Center (MDC) as follows:

• Touch Tone Order Entry: Call 800-332-0317, choose option 1, then option 2.

• E-mail: Complete PS Form 7380, MDC Supply Requisition (manually or by F3 Fill), and send it as an attachment to the e-mail address MDC Customer Service.

• Mail: Mail a completed PS Form 7380 to the following address:

SUPPLY REQUISITIONS
500 SW GARY ORMSBY DR
TOPEKA KS 66624-9702

The relevant ordering information for Notice 209 is as follows:

PSN: 7610-03-000-9145
PSIN: NOT209
Unit of Issue: EA
Quick Pick #: 496
Bulk Pack Quantity: N/A
Price: $.0242
Edition Date: November 2000

City Motorized, Rural, and Highway Contract Box Delivery Routes

Customers must use only approved traditional or contemporary curbside mailboxes for new installations or replacements. However, a customer may use a custom-built curbside mailbox if the local postmaster gives prior approval and the mailbox conforms generally to the same requirements as approved manufactured curbside mailboxes relative to the flag, size, strength, and quality of construction. Carriers on motorized city routes may continue to serve mailboxes that are designed primarily for use by customers receiving door delivery and that have been erected and served under previous regulations (see Exhibit C on this page). However, carriers should advise customers that they may use only approved curbside mailboxes when replacing these types of mailboxes. A list of approved manufacturers of traditional curbside mailboxes appears on pages 9-10.

For motorized city routes, and where the use of street names and house numbers is authorized on rural and highway contract box delivery routes, the mailbox must display the number on the side of single mailboxes or on the door of grouped mailboxes. If the mailbox is on a street other than the one on which the customer resides, the street name and house number must be on the mailbox. When rural and highway contract box delivery route customers have assigned box numbers, the numbers must appear on the side of single mailboxes or on the doors of grouped mailboxes, visible to the approaching carrier. The street number, box number, and/or any other address information must be inscribed in contrasting color in neat letters and numerals not less than 1 inch in height. In all instances, placing the owner's name on the box is optional.

Motorized city, rural, and highway contract box delivery route customers should be encouraged but not required to group mailboxes whenever practical, especially where many mailboxes are located at or near crossroads, service turnouts, or similar locations. Customers should also paint mailboxes and supports/posts and keep them rust-free. Advertising on mailboxes and supports/posts is prohibited.

In areas where snow removal is a problem, the Postal Service suggests using a semi-arch or extended arm-type support (see Exhibit D), which allows snowplows to sweep near or under mailboxes without damaging supports and provides easy access to the mailboxes by carriers and customers.

Generally, mailboxes are installed at a height of 41-45 inches from the road surface to the bottom of the mailbox or point of mail entry. Mailboxes are set back 6-8 inches from the front face of the curb or road edge to the mailbox door. However, because of varying road and curb conditions and other factors, the Postal Service recommends that customers contact the postmaster or carrier before erecting or replacing mailboxes and supports.

Location

Customers must place mailboxes on motorized city, rural, and highway contract box delivery routes so a carrier can safely and conveniently serve them without leaving his or her vehicle. The mailboxes must be on the right-hand side of the road in the carrier's travel direction in all cases where traffic conditions make it dangerous for the carrier to drive to the left to reach the mailboxes, or where doing so would constitute a violation of traffic laws and regulations (Postal Operations Manual, POM, 632.6, Apartment House Receptacles, exempts apartment houses and other multiple dwellings from this rule). On new rural and highway contract box delivery routes, all mailboxes must be on the right-hand side of the road in the direction of the route line of travel. Mailbox placement must conform with state laws and highway regulations. City motorized, rural, and highway contract box delivery route carriers are subject to the same traffic laws and regulations as other motorists. Customers must remove obstructions, including vehicles, trash cans, and snow, that impede efficient delivery. Except when a mailbox is temporarily blocked, carriers must have access to the mailbox without leaving the vehicle unless authorized to dismount.

Mailbox Supports

The Postal Service does not regulate mailbox supports in any way except for purposes of carrier safety and delivery efficiency. Posts and other supports for curbside mailboxes are owned and controlled by customers, who are responsible for ensuring that posts are neat and adequate in strength and size. Heavy metal posts, concrete posts, and miscellaneous items of farm equipment, such as milk cans filled with concrete, are examples of potentially dangerous supports. The ideal support is an assembly that bends or falls away when struck by a vehicle. Post or support designs may not represent effigies or caricatures that disparage or ridicule any person. Customers may attach the box to a fixed or movable arm. POM 632.5, Curbside Mailboxes, specifies postal regulations regarding construction and placement of mailboxes and supports on motorized city, rural, and highway contract box delivery routes.

The Federal Highway Administration (FHWA) has determined that mailbox supports no larger than 4 inches by 4 inches, or a 2-inch diameter standard steel or aluminum pipe, buried no more than 24 inches, should safely break away if struck by a vehicle. According to FHWA, the mailbox must also be securely attached to its post to prevent separation if struck. See Exhibits E (page 15) and F (page 16) for examples of mailbox mountings and supports suggested by the FHWA.

The following list of curbside mailboxes approved by the postmaster general supersedes all previously published lists of approved manufacturers.

Curbside Mailboxes Approved by the Postmaster General
USPS-STD-7B

Manufacturers and Models

AMERICAN POSTAL MANUFACTURING CO
500 W OKLAHOMA AVE
MILWAUKEE WI 53207-2649
1812 (contemporary)

ARCHITECTURAL MAILBOXES
2741 PLAZA DEL AMO STE 206
TORRANCE CA 90503
Oasis 5100 (Locking, full-service)

ARMADILLO ENCLOSURES INC
PO BOX 462199
ESCONDIDO CA 92046-2199
1000F (Locking, full-service)
1000R (Locking, full-service)

DAVIS TOOL INC
215 SW WOOD ST
HILLSBORO OR 97123
1022-X-LIM (Locking, limited service)
1123-X-LIM (Locking, limited service)

FLEXIBLE COMPOSITES CO
2629 MOUNT JORDAN RD
SANDY UT 84092
CMB-01 (Traditional)

FUORISERIE IMPORTS
61 PEARL ST STE 503
BROOKLYN NY 11201
ECCO 3 (Traditional)

FUJI INDUSTRIES CO
1200B MELISSA LN
BENTONVILLE AR 72712
HOU-MB-05 (Traditional)

IMPERIAL MAILBOX SYSTEMS
3901 NORRIS LN
MILLBROOK AL 36054 001-00
001-01 (Contemporary)
001-04 (Contemporary)
001-06 (Contemporary)
001-07 (Contemporary)
001-08 (Contemporary)
001-09 (Contemporary)
002-00 (Contemporary)

JAMESTOWN ADVANCED PRODUCTS INC
2855 GIRTS RD
JAMESTOWN NY 14701 23
49 (Traditional)
54 (Traditional)
56 (Traditional)

JANZER CORP
9 CHELTEN WAY
TRENTON NJ 08638-5000
StoneyBrae (Traditional)

LETTER LOCKER LLC
20594 OTTAWA RD
APPLE VALLEY CA 92308-6253
Supreme Letter Locker (Locking, full-service)
Standard Letter Locker (Locking, full-service)

MAIL SYSTEMS NW INC
12365 SW TOOZE RD
SHERWOOD OR 97140-7205
Belaire 16 (Locking, limited-service)
Belaire 20 (Locking, full-service)
Senator 16 (Locking, full-service)
Senator XL (Locking, full-service)

SECURITY MANUFACTURING
815 S MAIN ST
GRAPEVINE TX 76051
Trailmaster (Locking, full-service)

SOLAR GROUP INC
PO BOX 525
TAYLORSVILLE MS 39168-0525
AR15 (Contemporary)
CENTURY 2000 (Contemporary)
CL-1 (Contemporary)
ES15 Estate (Contemporary)
PL-10 (Traditional)

STEEL CITY CORP
190 N MERIDIAN RD
YOUNGSTOWN OH 44501-1227
LE Brute (Traditional)
IB IronBox (Traditional)
PX Polybox (Traditional)
2D Two Door Brute (Traditional)
T1 (Traditional)
T2 (Traditional)
T3 (Traditional)

STEP2 COMPANY
10010 AURORA HUDSON RD
STREETSBORO OH 44241-0412
5402 (Contemporary)
5452 (Contemporary)

UNEEK PRODUCTS INC
4620 ROYAL LANE
DALLAS TX 75229
PV-300 (Locking, full-service)
PV-400 (Locking, full-service)

VEEDERS MAILBOX INC
10050 MONTGOMERY RD #324
CINCINNATI OH 45242
LGVMB-G (Traditional)
LGVMB-SS (Traditional)
SMVMB-B (Traditional)
SMVMB-SS (Traditional)

Cluster Box Units and All-Weather Parcel Lockers

During Mailbox Improvement Week, postmasters and managers or their designees must review all cluster box units (CBUs), neighborhood delivery and collection box units (NDCBUs), and outdoor parcel lockers (OPLs) in their delivery areas to identify any hazards or irregularities, and they must record the results of the review. PS Form 8143, Equipment Checklist and Follow-up Review, is the suggested format to use in conducting and recording the reviews. PS Form 8143 is available only in this Postal Bulletin (see Exhibit G on page 17) and must be reproduced locally. Employees conducting the reviews must complete PS Form 1624, Delivery/Collection Equipment Work Request, for any equipment that poses a safety hazard to postal customers or employees. Requisition PS Form 1624 from the MDC using normal ordering procedures

(described on pages 7-8). The relevant ordering information for PS Form 1624 is as follows:

PSN: 7530-01-000-9392
PSIN: PS1624
Unit of Issue: SE
Quick Pick #: N/A
Bulk Pack Quantity: N/A
Price: $.0411
Edition Date: July 1992

Equipment Review Procedure

Employees must use the CBU and parcel locker equipment checklist and follow-up review procedure when examining the condition of CBUs, NDCBUs, and OPLs. You must:

1. List the 5-digit, USPS-marked Postal ID number of the unit. This is usually visible on the front or side of the body or pedestal. If a Postal ID number is not available, list the unit location, equipment type, and manufacturer in the left-hand column. If you are able to access the back of the unit, list the unit's vendor- supplied serial number.

2. Assign each checklist item one of the following ratings:

a. OK - Equipment does not need attention for this item.

b. X - Equipment needs attention for this item.

c. NA - Item does not apply to this particular piece of equipment.

3. When examining the equipment, use the instructions below to complete PS Form 8143:

a. Check equipment. All CBUs, NDCBUs, and OPLs should be straight, vertical, and firmly mounted with the customer compartments facing away from the street. Visually verify that four bolts/nuts are firmly in place securing the pedestal to the concrete pad and also to the CBU, NDCBU, or OPL. Apply hand pressure to the top edge of the unit from the front side. While the unit may flex under the load, verify that the pedestal stays firmly mounted to the concrete and that the unit does not separate from the pedestal.

b. Check visible welds. Make note of cracked, broken, or rusted welds. For NDCBUs and OPLs only, tap the pedestal with a lightweight hammer, especially along the seams, to check for corrosion from the inside out or perforated corrosion.

c. For CBUs and NDCBUs, observe whether the carrier access door is locked and secure. Open it and observe whether it is bowed or warped and whether the door and locking bar operate smoothly. With the carrier access door open, check whether restraining devices prevent the door from blowing closed. These devices, which may have to be set manually, should be serviceable.

d. Ensure that the arrow lock operates smoothly and that the mounting hardware is tight. For NDCBUs and OPLs, the cover that protects the arrow lock from customer tampering must be serviceable and firmly attached.

e. For OPLs, the cover that protects the arrow lock from theft must be secured with the proper quantity of tamper resistant screw.

f. Ensure that all customer access doors are present, closed, and locked with no visible damage or signs of forced entry. Check that customer door numbers are readable.

g. Ensure that the exterior surface of the unit is free from rust and graffiti.

h. Examine the unit. Check it for defects or damage and whether it reflects a proper Postal Service image.

i. Check whether the unit and/or any protecting structure appears watertight and in good repair. Check whether there are any noticeable watermarks inside the unit or any wet mail.

j. Note any other conditions that require attention. Also, look for signs of vandalism such as pry marks on doors and locks.

4. Record the results of the inspection on the checklist.

5. Submit the completed PS Form 1624 for each unit reviewed to the maintenance office responsible for centralized delivery equipment installation and/or repair in the area.

Carriers must note equipment deficiencies and report them to the postmaster, supervisor, or designee. The postmaster or designee must then submit PS Form 1624 reporting the equipment defects. In addition, carriers should complete PS Form 1767, Report of Hazard, Unsafe Condition, or Practice, for items that pose an immediate threat to safety, such as an improperly secured or leaning CBU. Order PS Form 1767 from the MDC using normal ordering procedures (described on pages 7-8). The relevant ordering information for PS Form 1767 is as follows:

PSN: 7530-01-000-9422
PSIN: PS1767
Unit of Issue: SE
Quick Pick #: 141
Bulk Pack Quantity: N/A
Price: $.0625
Edition Date: December 1982

The postmaster or supervisor must immediately notify by telephone the office responsible for repair of reported hazards. The postmaster or supervisor must follow up to ensure that the work is satisfactorily completed and documented. The office responsible for repair should use its local buying authority to accomplish the repairs.

In April 2001 national contract for CBUs were awarded to American Locker Security Systems, Auth-Florence Manufacturing, and Security Manufacturing. OPLs are available only through the national contract with American Locker. All orders for CBUs and OPLs must be placed against these national contracts and all orders must be placed through e-Buy.

Cluster Box Units (CBUs)
USPS-B-1118F, June 1994

AMERICAN LOCKER SECURITY SYSTEMS INC
608 ALLEN ST
JAMESTOWN NY 14701-3966
800-828-9118
716-664-9600
716-483-2822 (fax)
Contract #072368-01-P-0378 - Place orders through e-Buy.
Unit is painted plastic - pedestal is painted plastic.

AUTH FLORENCE MANUFACTURING CO
591 MITCHELL RD
GLENDALE HEIGHTS IL 60139-2582
800-275-1747
630-545-1784
630-545-1896 (fax)
Contract #072368-01-P-0379 - Place orders through e-Buy.
Unit is anodized, painted aluminum - pedestal is anodized, painted stainless steel.

SECURITY MANUFACTURING CORP
815 SOUTH MAIN ST
GRAPEVINE TX 76051-5535
800-762-6937
817-329-1600
817-481-3993 (fax)
Contract #072368-01-P-0380 - Place orders through e-Buy.
Unit is anodized, painted aluminum - pedestal is anodized, painted aluminum.

Outdoor Parcel Locker (OPL)
USPS-B-1116A, September 13, 1989

AMERICAN LOCKER SECURITY SYSTEMS INC
608 ALLEN ST
JAMESTOWN NY 14701-3966
800-828-9118
716-664-9600
716-483-2822 (fax)
Contract #072368-01-P-0378 - Place orders through e-Buy.
Unit is plastic - pedestal is anodized aluminum. (Note: Pedestal can only be used on American Locker units.)

Replacement Pedestals - NDCBU Universal

AUTH FLORENCE MANUFACTURING CO
591 MITCHELL RD
GLENDALE HEIGHTS IL 60139-2582
800-275-1747
630-545-1784
630-545-1896 (fax)
Contract #072368-01-P-0379 - Place orders through e-Buy.
Pedestal is anodized aluminum. Does not fit Superior units.

SECURITY MANUFACTURING CORP
815 SOUTH MAIN ST
GRAPEVINE TX 76051-5535
800-762-6937
817-329-1600
817-481-3993 (fax)
Contract #072368-01-P-0380 - Place orders through e-Buy.
Pedestal is painted aluminum. Does not fit Superior or ARA units.

PAGE SPECIALTY COMPANY
5877 S FULTON WAY
ENGLEWOOD CO 80111-3719
CONTACT: BOB PAGE
800-327-7439
303-770-2842
303-771-6837 (fax)
No national contract.
Pedestal is painted aluminum. (Note: Page is a small business.)

GREG'S BODY & FABRICATING
PO BOX 813
FRUITLAND PARK FL 34731-0813
352-787-6262
352-787-6262 (fax)
No national contract.
Pedestal is painted aluminum.

Replacement Pedestals - OPL

AMERICAN LOCKER SECURITY SYSTEMS INC
608 ALLEN ST
JAMESTOWN NY 14701-3966
800-828-9118
716-664-9600
716-483-2822 (fax)
Contract #072368-01-P-0378 - Place orders through e-Buy.
Pedestal is anodized aluminum. (Note: Can be used only on American Locker units.)

Replacement Pedestals - Carousel/Rotating

PAGE SPECIALTY COMPANY
5877 SOUTH FULTON WAY
ENGLEWOOD CO 80111-3719
800-327-7439
303-770-2842
303-771-6837 (fax)
No national contract.
Pedestal is painted steel.

Apartment House Mail Receptacles - Horizontal and Vertical
USPS Publication 17, April 1982
USPS-STD-4B(RDD), Effective May 1, 1975

AMERICAN DEVICE MANUFACTURING
591 MITCHELL RD
GLENDALE HEIGHTS IL 60139-2582
800-275-1747
630-545-1784
630-545-1896 (fax)

AMERICAN EAGLE MANUFACTURING CO
3017 WHEELOCK ST
DALLAS TX 75220-2944
800-488-4810
214-358-5544
214-358-2261 (fax)
Horizontal only.

AUTH FLORENCE MANUFACTURING CO
591 MITCHELL RD
GLENDALE HEIGHTS IL 60139-2582
800-275-1747
630-545-1784
630-545-1896 (fax)

BOMMER INDUSTRIES INC
PO BOX 187
LANDRUM SC 29356-0187
800-334-1654
864-457-3301
864-457-5370 (fax)

JENSEN INDUSTRIES INC
1946 E 46TH ST
LOS ANGELES CA 90058-2096
323-235-6800
800-882-6489 (fax)

MAIL SECURITY
714 W FLORENCE AVE
LOS ANGELES CA 90044-6106
323-750-7844
323-750-3433 (fax)
Vertical only.

SALSBURY INDUSTRIES
1010 E 62ND ST
LOS ANGELES CA 90001-1598
800-323-3003
213-232-6181
800-725-9393 (fax)

SECURITY MANUFACTURING CORP
815 S MAIN ST
GRAPEVINE TX 76051-5535
800-762-6937
817-329-1600
817-481-3993 (fax)

Locks and Cams, CBU/NDCBU
USPS-L-1172B, March 2, 1992
PSIN 0910A and B (locks) & PSIN 0913A through K (cams)

ESP LOCK PRODUCTS INC
375 HARVARD ST
LEOMINSTER MA 01453-3499
Contact: Sari Phibault
978-537-6121
978-537-1699 (fax)
No national contract.

HUDSON LOCK INC
81 APSLEY ST
HUDSON MA 01749-1547
Contact: Joanna Smith
978-562-3481
978-562-9859 (fax)
No national contract.

HURD CORPORATION
503 BOHANNON AVE
PO BOX 145
GREENEVILLE TN 37744-1450
423-787-8800
423-787-8817 (fax)
No national contract.

NATIONAL CABINET LOCK
200 OLD MILL RD
PO BOX 200
MAULDIN SC 29662-0200
Contact: Teresa Gilstrap
803-297-6655
803-297-9987 (fax)
Contract #266351-P0411

WIND CORPORATION
14 FINANCE DR
DANBURY CT 06810-4132
Contact: Patrick Wind
203-778-1001
203-778-1006 (fax)
Contract #266351-99-B-0987

Locks, Interlocking System, Parcel Locker, CBU
PSIN 0306P
USPS-L-1294A, November 19, 1996

KABA ILCO CORPORATION
400 JEFFREYS RD
PO BOX 2627
ROCKY MOUNT NC 27802-2627
Contact: Mike Philips (x256)
800-334-1381
252-446-3321
252-446-4702 (fax)
No national contract.

AMERICAN LOCKER SECURITY SYSTEMS INC
608 ALLEN ST
JAMESTOWN NY 14701-3966
800-828-9118
716-664-9600
716-483-2822 (fax)
No national contract.

Note: Apartment-style boxes are approved for indoor installation or protected outdoor locations. However, the Postal Service is prohibited from purchasing this equipment for new installations. You may order replacement parts for postal-owned equipment that was installed in the past.

State and Local Regulations

Some states have enacted laws that are more stringent and specific about the type of mailbox that may be used, the post or support that must be used to mount the mailbox, and the location of the delivery equipment. Regulations and recommendations published in this notice might not reflect appropriate requirements for your area. When providing guidance to the general public concerning mailbox placement and replacement, advise them not only of postal regulations but also of any mailbox regulations that you know have been enacted by state or local authorities.

Publicity

Postmasters should give these guidelines and suggestions maximum local publicity. Consult your area Public Affairs and Communications representative for further guidance and assistance in publicizing Mailbox Improvement Week. The news release on page 19 is provided for postmasters to distribute to daily or weekly newspapers or broadcast stations in their delivery area to promote Mailbox Improvement Week. Postmasters should retype the release double-spaced on Postal Service letterhead. It may also be helpful to alert the media to locations of particularly interesting mailboxes in your delivery area.

Responsibility

Motorized city, rural, and highway contract box delivery route carriers must cooperate to ensure the success of this endeavor and later report the results to the postmaster. Also, postmasters should use the most up-to-date list of manufacturers and mailbox suppliers when providing motorized city, rural, and highway contract box delivery route customers with information about the type of box to install.

- Delivery Policies and Programs,
Delivery and Retail, 5-16-02

FOR IMMEDIATE RELEASE Contact: [INSERT YOUR NAME]
[INSERT DATE] [INSERT YOUR PHONE NUMBER]
Internet: www.usps.com

Mailbox Improvement Week Arrives in Time for Spring Cleaning

The U.S. Postal Service is asking all [CITY NAME] owners to inspect and repair their mailboxes during Mailbox Improvement Week, May 20-25, says Postmaster [FULL NAME].

"Repairing suburban and rural mailboxes improves the appearance of our community and makes delivering and receiving mail safer for our carriers and customers," [LAST NAME] says.

The Postal Service makes this annual request because of the wear and tear that occurs to mailboxes every year. "This is especially important after the effects of last winter," [HE/SHE] adds [IF APPLICABLE].

Some of the typical activities that may need to be done include:

• Replacing loose hinges on a mailbox door.

• Repainting a mailbox that may have rusted or started peeling paint.

• Remounting a mailbox post if loosened.

• Replacing or adding house numbers.

"If a owner plans to install a new mailbox or replace a worn one, he or she must use only Postal Service approved traditional or contemporary mailboxes," said [LAST NAME]. "Customers should be careful when purchasing curbside mail receptacles because the use of unapproved boxes is prohibited. Customers may use a custom-built mailbox, but they must consult with my office to ensure it conforms to guidelines applying to flag, size, strength, and quality of construction."

For more information on the use of names or numbers on mailboxes, or answers to any other questions, contact Postmaster [FULL NAME] at [PHONE NUMBER] or call your local postmaster at

# # #

Domestic Mail

REMINDER

R2001-1 PAVE Cycle F Testing and Certification

On April 15, 2002, Presort Accuracy, Validation, and Evaluation (PAVE) Cycle F certification testing became available for all presort software developers. Presort software that is certified during Cycle F will support all of the changes required by the R2001-1 rate case.

Timeline

The timeline for the PAVE Cycle F testing and certification process is as follows:

PAVE Verifies Presort Accuracy

The PAVE testing and certification process verifies only the presort accuracy of the software. For testing purposes, PAVE supplies the software developers with address files that include all of the necessary information for each address to ensure that the mailpiece is presorted correctly.

PAVE Does Not Verify Address Information

PAVE does not verify the origin of address information or the assignment of addressing components. For PAVE purposes, addressing components such as County ID for In-County eligibility, ZIP+4® codes, and line-of-travel or carrier route information are provided to the developer. Some presort products provide this information to its users, while other presort programs rely upon the user to furnish accurate address components.

Because PAVE does not verify how software companies obtain address information, it is the responsibility of the mailer to verify that the address information is correct. The mailer should determine how the software acquires the County ID, ZIP+4 code, and line-of-travel or carrier route information to ensure that the information is correct. Incorrect components could effect the proper presorting of the mail. Consequently, the mail owner could be subject to additional postage.

Fees

In Cycle F, there are changes to the length of time that free testing is available. Cycle F testing is free to those who start and complete testing by July 15, 2002. Presort software developers who begin testing after July 15 or who have not completed testing by that date will be assessed the following fees:

• Test file - initial test (file generation, postage, and handling), $50.00.
Each additional test requested, $10.00.

• Certification - results evaluation (presort analysis and documentation review), $200.00.
Each additional test evaluated, $25.00.

• Minimum fee per product, $250.00.

Fees are also assessed in the following situations:

• Any product that has failed electronic testing three times (Gold certification) in any one test category.

• Any product that has failed hardcopy review two times (Gold or Standard certification) in any one test category.

If you would like to arrange for Cycle F testing and certification or if you have any questions call the PAVE department at 800-238-3150 or send an e-mail message to pncsc@email.usps.gov.

- Business Mail Acceptance,
Marketing Technology and Channel Management, 5-16-02

DISTRICT MARKETING AND FINANCE MANAGERS

Express Mail Corporate Account (EMCA) - Negative Account Balances

Recent audits have shown that the number of negative balances for Express Mail Corporate Accounts has increased. Procedures for managing Express Mail Corporate Accounts are listed in Domestic Mail Manual (DMM) P500.2.0, Corporate Account.

District Marketing managers and Finance managers should review those procedures in the DMM and take appropriate action to eliminate negative balances.

- Revenue and Field Accounting,
Finance, 5-16-02

- Package Services,
Product Development, 5-16-02

CUSTOMER ORDERING INSTRUCTIONS

Postal Service Zone Charts

Effective July 1, 2002, certain 3-digit ZIP Code latitudes and longitudes that are used within the Postal Service zone charts data will be realigned to reflect the proper sectional center facility (SCF) coordinates. In addition, a new 3-digit ZIP Code (398) will be activated.

Customers may order the following media, which include the changes described above:

• Zone Chart Lookup Program:
$60.00
Available on CD

• Zone Chart Matrix
$50.00
Available on CD

• Zone Chart Hardcopy
$20.00
526 pages

Also effective July 1, 2002, the Zone Chart Lookup Program, Zone Chart Matrix, and Zone Chart Hardcopy will be available only as annual subscriptions. With an annual subscription, customers automatically will receive all updates for 12 months (updates are in the same media as the original order).

To order zone charts in any of the media listed above, customers must complete PS Form 8184, Zone Chart Data & DMM Module L Labeling List Order Form. Customers may obtain PS Form 8184 by photocopying the form on pages 25-26 of this Postal Bulletin or by printing it from the Postal Service Web site at www.usps.com; click on Forms, then All Online PDF Forms in Numeric Order. They must submit PS Form 8184 along with a check, money order, or credit card information to the address shown on the form. Customers who have questions or need further information may contact the zone chart administrator at the Postal Service National Customer Support Center at 800-238-3150, extension 4473.

If customers wish to obtain individual zone charts at no cost, they may print charts for mail originating from a single 3-digit ZIP Code by accessing Postal Explorer at http://pe.usps.gov; click on Zone Charts.

- Business Mail Acceptance,
Marketing Technology and Channel Management, 5-16-02