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ELM REVISION
Effective July 11, 2002, the Employee and Labor Relations Manual (ELM) is revised to reflect a revision from the
wording "window" operations to "retail" operations. In addition, uniform requirements have been updated.
We will incorporate these revisions into the next printed
version of the ELM and also into the next update of the online version accessible on the Postal Service PolicyNet web
site at http://blue.usps.gov/cpim;click on Manuals.
Employee and Labor Relations Manual
* * * * *
9 Labor Relations
* * * * *
930 Work Clothes and Uniforms
931 Uniforms
931.1 Entitlement and Allowances
* * * * *
931.13 Types of Clothing
* * * * *
[Revise item b by deleting the word "window" to read as
follows:]
b. Type 2 - employees assigned to retail operations.
* * * * *
931.2 Purpose and Scope
* * * * *
931.26 Responsibility of Employees
931.261 Appearance
[Add the following sentence to the end of 931.261:]
* * *Jeans, shorts, sleeveless tops, tee shirts, sweats,
spandex, etc., are not appropriate attire for employees
working at a retail counter. This list is not meant to be exhaustive.
* * * * *
932 Uniform Requirements
932.1 Employees Required to Wear Uniforms and
Work Clothes
932.11 Regular Uniforms
* * * * *
[Add new item h. Re-letter existing items h through k as
new items i through l.]
h. Retail classroom instructors and retail coaches who
qualify for uniform allowances.
* * * * *
932.2 Uniforms Not Required
932.21 New, Part-Time, and Casual Employees
[Revise the first sentence of 932.21 to read as follows:]
Unless uniforms have been provided to them, the following
employees are not required to wear uniforms:
* * * * *
932.3 Specifications and Quality Control
Certification
932.31 Specifications
[Delete the words "at Natick, MA" from 932.31 to read as
follows:]
The Postal Service Uniform Quality Control Office issues
specifications for items of uniform dress for the guidance of
uniform manufacturers and retailers.
932.32 Quality Control Certification
[Delete the words "U.S. Army Natick Laboratories, Natick,
MA" from the first sentence of 932.32 to read as follows:]
Payment is made only for purchases of authorized uniform
items manufactured in accordance with specifications issued by the Postal Service Uniform Quality Control Office.
* * *
* * * * *
933 Authorized Uniform Items and Combinations
933.1 Type 1 Uniforms
* * * * *
933.12 Type 1 Combinations
Male Combinations
* * * * *
[In footnote 6 of the table, replace the word "window" with
"retail" to read as follows:]
6 Delivery personnel may not purchase or wear the retail service personnel
sweater.
* * * * *
Female Combinations
* * * * *
[In footnote 6 of the table, replace the word "window" with
"retail" to read as follows:]
6 Delivery personnel may not purchase or wear the retail service personnel
sweater.
* * * * *
933.2 Type 2 Uniforms
933.21 Type 2 Items
[Revise the introductory sentence, table, and footnotes to
read as follows:]
Type 2 uniforms are worn by employees assigned to retail
operations.
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Items for Men
|
|
Shirt
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Long- or short-sleeve, dress style. Blue-gray
stripe button-down collar. Reinforced name
badge eyelets on right side. Also available in
maternity style.
|
|
Trousers
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Dress style, all-season-weight fabric, with
waistband in postal navy blue and heather gray.
|
|
Tie
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Two patterns available with choice of four
in-hand or clip-on style and regular or extra-long
lengths; USPS logo in navy with red pin-dot style
or red, white, and blue stripes.
|
|
Sweater
|
Cardigan, buttoned, unisex V-neck design with
reverse jersey logo on front, solid blue uncut
buttonhole eyelets for name badge; sleeveless
unisex V-neck pullover vest, reverse jersey logo
on front, solid blue with uncut buttonhole eyelets
for name badge.
|
|
Accessories
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Leather belt, black with gold buckle; leather belt,
black with silver logo buckle; name badge; silver
logo tie bar.
|
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Optional
items
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Butcher-style apron, with vertical corporate
emblem, navy blue;1 regulation shoes bearing
SR/USA tag, black.2
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1 The apron is nonreimbursable, although some offices may choose to
provide retail service employees with aprons to protect their uniforms
when working away from the retail counter. These aprons are not to be
worn while working at the retail counter or in the lobby.
2 Footwear is reimbursable after the employee has completed at least 2
years of eligibility in the retail uniform program.
|
|
Items for Women
|
|
Shirt
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Long- or short-sleeve, dress style. Blue/gray
stripe hidden placket button-down blouse with
sports collar. Reinforced name badge eyelets on
right side.
|
|
Skirt, skort,
slacks
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Dress style, all-season-weight fabric, with
waistband in postal navy blue and heather gray.
Also available in maternity style.1
|
|
Jumper
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V-neck, all-season-weight fabric, with vertical
corporate emblem, worn with or without
coordinated fabric belt with gold buckle, postal
navy blue. Also available in maternity style.
|
|
Tie
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Knotted loop patterns with extender piece. USPS
logo in navy with red pin-dot style or red, white,
and blue stars and stripes.
|
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Sweater
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Cardigan, buttoned, unisex V-neck design with
reverse jersey logo on front, solid blue with uncut
buttonhole eyelets for name badge with vertical
corporate emblem, navy blue with red and white
stripe trim; sleeveless V-neck pullover vest,
reverse jersey logo on front, solid blue with uncut
buttonhole eyelets for name badge with vertical
corporate emblem, navy blue with red and white
stripe trim.
|
|
Accessories
|
Leather belt, black with gold buckle; leather belt,
black with silver logo buckle; fabric belt, fabric
coordinated for wear with jumper, skirt, or slacks,
navy blue with gold buckle; and name badge;
silver logo button cover. 2
|
|
Optional
items
|
Butcher-style apron, with vertical corporate
emblem, navy blue;3 regulation shoes bearing
SR/USA tag, black.4
|
1 Skirts are to be no shorter than top of knee cap.
2 Silver logo button cover is worn in lieu of other ladies' neckware.
3 The apron is nonreimbursable, although some offices may choose to
provide retail service employees with aprons to protect their uniforms
when working away from the retail counter. These aprons are not to be
worn while working at the retail counter or in the lobby.
4 Footwear is reimbursable after the employee has completed at least 2
years of eligibility in the retail uniform program.
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933.22 Type 2 Combinations
[Revise the table and footnotes to read as follows:]
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Male
Combination
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Female Combinations
|
|
Option No. 1
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Option No. 2
|
|
Shirt (long- or
short-sleeve)1
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Shirt (long or short
sleeve)
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Shirt or maternity
blouse (long or short
sleeve)
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|
Tie and tie bar2
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Tie or button
cover2
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Tie or button cover2
|
|
Trousers
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Slacks
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Skirt or skort
(unbelted), or jumper
(with fabric belt)3
|
|
Black belt
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Black belt
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Fabric belt
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|
Optional Item
|
|
Vest
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Vest
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Vest
|
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Sweater (emblem
attached)4
|
Sweater (emblem
attached)4
|
Sweater (emblem
attached)4
|
|
USPS certified
shoes
|
USPS certified
shoes
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USPS certified shoes
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1 Men must wear shirts tucked into pants.
2 Tie design and color choice is at the discretion of the employee.
3 Women must wear hosiery with skirts and jumpers. Hosiery may be in
natural skin tones or navy blue.
4 Retail personnel may not purchase or wear the delivery personnel
sweater.
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* * * * *
933.7 Insignia
* * * * *
933.72 Other Insignia
[Replace the word "window" with "retail" in the second
sentence of 932.72 to read as follows:]
Except as indicated below, other insignia may not be worn
with the uniform. Officially authorized name badges are
worn by retail service personnel as prescribed. * * *
* * * * *
934 Wearing of Uniform Items
* * * * *
[Revise the title of 934.2 to read as follows:]
934.2 Cold Weather Items (Does not apply to Type 2
Uniforms)
* * * * *
[Revise the title of 934.3 to read as follows:]
934.3 Warm Weather Items (Does not apply to Type
2 Uniforms)
* * * * *
934.4 Seasonal Changes of Uniform
[Revise 934.4 to read as follows:]
The head of an installation determines when seasonal
changes of uniforms take place with the exception of retail
employees.
934.5 Employees in Nonuniform Categories
[Revise 934.5 to read as follows:]
Employees not eligible for the retail service uniform allowance, but who have contact with the public and wish to
identify themselves with the Postal Service, may purchase
the retail uniform though reimbursement will not be provided. Uniform items obtained under these provisions may
only be purchased at the option of the employees at no cost
to the Postal Service, and may be worn only when performing retail duties.
* * * * *
- Labor Relations Policies and Programs,
Labor Relations, 7-11-02
RURAL CARRIERS
In accordance with provisions of Article 9, Section 2.J.3
of the Rural Carrier National Agreement, effective July 13,
2002 (pay period 16-02), the equipment maintenance
allowance (EMA) will increase from 38.0 cents per mile to
39.0 cents per mile.
The EMA is 39.0 cents per mile, or a minimum of $15.60
per day, whichever is greater.
Employees providing auxiliary assistance or serving
auxiliary routes under provisions of Article 9, Section 2.J.5,
receive an EMA of 39.0 cents per mile or $4.50 per hour,
whichever is greater. This EMA should not exceed the
amount provided in the special EMA for the route stops and
miles.
The EMA rate schedule on pages 4-5 supersedes
all previously published EMA schedules for employees receiving EMA.
- Collective Bargaining and Arbitration,Labor Relations, 7-11-02
NOTICE
Office of Personnel Management requires agencies covered by reduction-in-force (RIF) procedures to establish Competitive Areas and to publish them for their employees. Competitive Areas are organizational units under separate management
authority within which preference-eligible employees compete during a RIF. Listed below are the Competitive Areas for the
Postal Service as of July 11, 2002.
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Organization
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Office
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Competitive Area
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Headquarters
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Office of the Postmaster General/Chief Executive Officer
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Separate
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Office of the Chief Operating Officer/Executive Vice President
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Separate
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Office of the Deputy Postmaster General
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Separate
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|
Office of the Chief Postal Inspector
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Separate
|
|
Office of the General Counsel/vice president
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Separate
|
|
Offices of Senior Vice Presidents
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Separate
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|
Each vice president's organization
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Separate
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Headquarters-Related
Organization - Organizational Type
|
Each accounting service center
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Separate
|
|
Each communications service center1
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Separate
|
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Each facilities service office
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Separate
|
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Each field counsel unit1
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Separate
|
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Each forensic lab1
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Separate
|
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Each information technology site
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Separate
|
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Each Inspection Service division
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Separate
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Each Inspection Service operation support unit
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Separate
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Each mail recovery center
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Separate
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Each purchasing service office
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Separate
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Each rates and classification service center
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Separate
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Each statistical programs service center1
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Separate
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Unique Organization - Separate
Competitive Area
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Address management, Memphis, TN
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Separate
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Capitol Metro Area Operations, Gaithersburg, MD
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Separate
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Center for Employee Development, Norman, OK
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Separate
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Engineering, Merrifield, VA
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Separate
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Facilities, Arlington, VA
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Separate
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Indianapolis HASP, Indianapolis, IN
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Separate
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International Business Information Technology, Jamaica, NY
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Separate
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Kansas Stamp Services Center, Kansas City, MO
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Separate
|
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Maintenance Technical Support Center, Norman, OK
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Separate
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Nonprofit Service Center, Memphis, TN
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Separate
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Sales, Arlington, VA
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Separate
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Topeka Purchasing and Material Center, Topeka, KS
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Separate
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Unique Organization - Part of
Another Competitive Area
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Automation Purchasing, Merrifield, VA
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Supply Management,
National HQ,
Washington, DC
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|
Career Development (Inspection Service), Potomac, MD
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Inspection Service,
National HQ,
Washington, DC
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Dulles Stamp Distribution Network, Dulles, VA
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Public Affairs and
Communications,
National HQ,
Washington, DC
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Field Counsel - Capital Metro, Washington, DC
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General Counsel,
National HQ,
Washington, DC
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HQ Facilities Services, HQ, Washington, DC
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Facilities, Arlington, VA
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IP Delivery and Retail, Merrifield, VA
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Chief Technology
Officer, National HQ,
Washington, DC
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IP Network Operations, Merrifield, VA
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Chief Technology
Officer, National HQ,
Washington, DC
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Unique Organization - Part of
Another Competitive Area
(continued)
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Mail Equipment Shop, Washington, DC
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Supply Management,
National HQ,
Washington, DC
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Major Facilities Purchasing, Arlington, VA
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Supply Management,
National HQ,
Washington, DC
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Mid-Atlantic Communications Service Center, Columbia, MD
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Public Affairs and
Communications,
National HQ,
Washington, DC
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National Test Administration Center, Merrifield, VA
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Employee Resource
Management,
National HQ,
Washington, DC
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Technical service and electronic evidence units
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Inspection Service,
National HQ,
Washington, DC
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William F. Bolger Center for Leadership Development, Potomac, MD
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Employee Resource
Management,
National HQ,
Washington, DC
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Each air mail center
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Separate
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Each air mail facility
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Separate
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Each area office
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Separate
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Each bulk mail center
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Separate
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Each district office (including its vehicle maintenance facilities)
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Separate
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Each independent delivery distribution center
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Separate
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Each independent mail transfer center
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Separate
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Each international satellite facility
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Separate
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Each international service center
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Separate
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Each mail equipment facility
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Separate
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Each Post Office
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Separate
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Each priority mail center
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Separate
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Each processing and distribution center
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Separate
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Each processing and distribution facility
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Separate
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Each remote encoding center
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Separate
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Each senior processing and distribution center
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Separate
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1 The units located in the Washington, DC, commute area are part of the parent national Headquarters organization Competitive Area.
- Selection, Evaluation, and Recognition,
Employee Resource Management, 7-11-02
CORRECTION
In the article "Handbook F-1 Revision: Update to Exhibit
213, AIC Amount Multiples," in Postal Bulletin 22079
(6-27-02, page 15), we omitted the "Disbursements" columns, which contained an AIC code change. The correct
information is printed here.
Handbook F-1, Post Office Accounting
Procedures
* * * * *
2 Financial Reporting Procedures
* * * * *
Exhibit 213 AIC Amount Multiples
[Replace Exhibit 213 with the following:]
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Receipts
|
Disbursements
|
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AIC
|
Amount
|
AIC
|
Amount
|
|
010
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15.00
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407
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1.00
|
|
084
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0.05
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491
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15.00
|
|
087
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0.05
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502
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15.00
|
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091
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15.00
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511
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15.00
|
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101
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0.05
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520
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15.00
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103
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0.25
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534
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0.50
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112
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1.00
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586
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0.05
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115
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0.10
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806
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15.00
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116
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475.00
|
blank |
blank |
|
117
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150.00
|
blank |
blank |
|
118
|
150.00
|
blank |
blank |
|
134
|
150.00
|
blank |
blank |
|
138
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150.00
|
blank |
blank |
|
139
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5.00
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blank |
blank |
|
140
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150.00
|
blank |
blank |
|
141
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150.00
|
blank |
blank |
|
142
|
150.00
|
blank |
blank |
|
155
|
475.00
|
blank |
blank |
|
158
|
0.10
|
blank |
blank |
|
172
|
150.00
|
blank |
blank |
|
197
|
150.00
|
blank |
blank |
|
264
|
15.00
|
blank |
blank |
* * * * *
- Revenue and Field Accounting,
Finance, 7-11-02
ICM UPDATES
We have combined ICM updates into one Postal Bulletin article to save space and paper. Ten ICM updates appear here.
On May 30, 2002, the Postal Service entered into an
International Customized Mail (ICM) Service Agreement
with a qualifying mailer. In accordance with International
Mail Manual (IMM) 297.4, the Postal Service now makes
public the following information concerning the Agreement:
a. Term: July 1, 2002, through June 30, 2003.
b. Type of mail: Global Express Mail (EMS). Every item
must conform to the mailing requirements set forth in
the IMM for Qualifying Mail.
c. Destination country: Japan.
d. Service provided by the Postal Service: The Postal
Service has agreed to:
1. Furnish the Mailer, or mailing agent(s), with the
postal equipment and postal supplies necessary to
prepare Qualifying Mail.
2. Provide the mailer, or mailing agent(s), with the
training necessary to prepare Qualifying Mail in
conformity with Postal Service requirements.
3. Pick up mailings at the Mailer's plant.
4. Arrange with carriers for transport of Qualifying
Mail to Japan where the proper authority will effect
delivery.
5. Loan the Mailer a manifesting
software application and hardware system for the duration of the Agreement.
6. Support and maintain the software application.
7. Provide the Mailer with a corporate accounting
mailing statement at the end of each postal accounting period, showing a beginning balance,
deposits, a listing of each shipment mailed and
date, label numbers, office of mailing, number of
shipments, postage and fees, and the ending balance in the account.
e. Minimum volume commitment: The mailer has
agreed to tender an annualized minimum of 50,000
pieces of Qualifying Mail.
f. Worksharing: The mailer has agreed to:
1. Pay postage for Qualifying Mail in accordance with
payment methods as referenced in IMM 222.21,
IMM 222.22, and Domestic Mail Manual (DMM)
P500 for EMS.
2. Use a dedicated Express Mail Corporate Account
(EMCA) for payment of all qualifying EMS shipments under the ICM agreement.
3. Support and maintain the manifesting hardware.
4. Use an EMCA number on all EMS shipments in lieu
of affixing postage.
5. Present mailings to the Postal Service at the Mailer's plant.
g. Rates: The Mailer agrees to pay postage for EMS
shipments to Japan at a discount of twenty percent
(20%) off the nondiscounted published rates for EMS
in effect on the date of mailing.
On May 30, 2002, the Postal Service amended an International Customized Mail (ICM) Service Agreement dated
May 14, 2001. The Agreement was published in Postal
Bulletin 22076 (5-16-02, page 75). The Amendment modifies the term of the existing Agreement. In accordance with
International Mail Manual (IMM) 297.4, the Postal Service
previously announced entering into an International Customized Mail (ICM) Service Agreement with this Qualifying
Mailer and now makes public the following information:
a. Term: April 26, 2002, to May 30, 2002.
b. Type of mail: Other provisions of the Agreement shall
remain in force.
c. Destination countries: Other provisions of the
Agreement shall remain in force.
d. Service provided by the Postal Service: Other provisions of the Agreement shall remain in force.
e. Minimum volume commitments: Other provisions
of the Agreement shall remain in force.
f. Worksharing: Other provisions of the Agreement
shall remain in force.
g. Rates: Other provisions of the Agreement shall remain in force.
On June 4, 2002, the Postal Service amended an International Customized Mail (ICM) Service Agreement dated
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