[D-Link]

ASM REVISION

Licensing Policy

Effective August 8, 2002, Administrative Support Manual (ASM) 13 is revised to add subchapter 66, which includes parts 661 through 662. We added the new subchapter to include the Postal Service's licensing policy and information about the licensing program. This article also includes a licensing handbook for employees in the field, Licensing: Field Handbook of Frequently Asked Questions (FAQs) (see page 4), and a list of the Postal Service's licensees (see page 5). In the ASM, we added section 333.647 to include a reference to the licensing policy in section 333.6, Endorsement of Nonpostal Products, Services, or Businesses. The reference is to remind employees to refer to and follow the appropriate policy if a company approaches them about manufacturing or distributing merchandise bearing Postal Service marks.

We will incorporate this revision into the printed version of ASM 14 and into an incremental update of the online ASM 13, which is accessible through the Postal Service PolicyNet page on the intranet at http://blue.usps.gov/cpim; click on Manuals. We will also update the list of licensees each month in the Postal Bulletin.

Administrative Support Manual (ASM)

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3 Communications

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33 Communications With the Public

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333 Community Relations

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333.6 Endorsement of Nonpostal Products, Services, or Businesses

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333.64 Responsibilities

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[Add section 333.647 to read as follows:]

333.647 Public Affairs and Communications, Licensing

Public Affairs and Communications, Licensing, will ensure that merchandise bearing Postal Service trademarks, symbols, images, and icons are of high quality and present our brand in a way that is consistent with the Postal Service's image. Licensing approves or disapproves permission for others to produce officially licensed Postal Service merchandise and they determine who is allowed to manufacture products bearing Postal Service trademarks and where these products can be sold. For more information on the licensing policies and the licensing program see ASM subchapter 66.

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6 Support Services

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[Add subchapter 66, which includes parts 661 through 662, to read as follows:]

66 Licensing

661 Responsibilities of the Licensing Group

The Licensing group, under the direction of the Headquarters Public Affairs and Communications office, manages the licensing program and is the only Postal Service group authorized to grant permission to others to produce officially licensed merchandise. This group:

a. Makes the final determination on who is allowed to manufacture products bearing Postal Service trademarks and other images and where those products can be sold.

b. Manages the use of the Postal Service's pictorial and other intellectual property rights by nonprofit organizations, the media, and the entertainment industry.

662 Licensing Program

662.1 Purchase of Postal Service-Licensed Merchandise

To make an official purchase of merchandise displaying a trademark, stamp design, or other pictorial or graphic image owned or used by the Postal Service, employees must ensure that the merchandise is officially licensed by the Postal Service.

662.2 Definition of Officially Licensed Merchandise

Officially licensed merchandise is merchandise that displays Postal Service trademarks, stamps, and images with the Postal Service's granted permission for reproduction. Such merchandise or its packaging displays a hang-tag or label or otherwise states that the item is under license from the Postal Service.

662.3 How to Get More Information

Direct questions about the Licensing program to:

POSTAL SERVICE LICENSING GROUP
475 L'ENFANT PLAZA SW RM 10523
WASHINGTON DC 20260-3100

E-mail: licensing@usps.com

Fax: 202-268-5685

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Licensing: Field Handbook of Frequently Asked Questions (FAQs)

Why is it important to purchase only officially licensed Postal Service merchandise?

The Licensing Program helps the Postal Service to safeguard the value of its trademarks, stamp images, and other pictorial images. Through this program, the Postal Service manages the quality of the production and distribution of officially licensed merchandise. We perform quality product reviews to:

• Ensure that merchandise displays trademarks, stamp designs, and other postal images properly.

• Guarantee consistent quality of the merchandise and of its display of Postal Service trademarks and stamp designs.

• Enable the Postal Service to meet legal requirements concerning the maintenance and protection of legal rights in the images.

What trademarks or stamp designs or other images are displayed on officially licensed Postal Service merchandise?

The main trademark displayed on officially licensed Postal Service merchandise is the Postal Service corporate brand, which comprises the words "UNITED STATES POSTAL SERVICE" in the Postal Service logo type with the eagle symbol. But Postal Service-licensed merchandise also displays many other images and marks, such as:

• Express MailŽ

• Priority MailŽ

• All stamps and stamp art

• U.S. MailŽ

• Postmark USATM and Postmark Originals

• Mr. ZIP character and text

• Postmark AmericaŽ

• Historical photos and murals

• U.S. Post OfficeŽ

What types of merchandise are officially licensed by the Postal Service?

The Postal Service licenses its trademarks, stamps, and other pictorial images for display on many different types of merchandise. In the commercial marketplace, licensed products can be as varied as furnishings, designer apparel, games, puzzles, jewelry, and collectibles.

For traditional corporate brand merchandise, products can include items such as:

• T-shirts

• Bandanas

• Mugs

• Fanny packs

• Mouse pads

• Hats

• Lapel or button pins

• Paperweights

• Magnets

• Watches

• Polo shirts

• Key rings

• Plastic cups

• Visors

• Sports equipment

How do I determine if merchandise is officially licensed by the Postal Service?

Review the labeling and tags on a piece of merchandise to clarify whether that merchandise is officially licensed or not. The officially licensed merchandise displays a hang- tag or label stating that it is officially licensed by the United States Postal Service.

What do I do if I see merchandise with Postal Service trademarks, symbols, and art that does not have proper hangtags or labels?

Please notify the Licensing Group at Headquarters (see address under the next FAQ). Indicate what the item was, where it was being sold, and the name of the manufacturer.

Whom should I contact about the Postal Service-licensed Merchandise program?

Direct questions about the Licensing program to:

POSTAL SERVICE LICENSING GROUP
475 L'ENFANT PLAZA SW RM 10523
WASHINGTON DC 20260-3100

E-mail: licensing@usps.com
Fax: 202-268-5685

How do I get information about where I can purchase Postal Service-licensed merchandise?

We will publish and update the list of licensed suppliers monthly in the Postal Bulletin. We have attached a current list of licensed suppliers. The same list is also on the Postal Service intranet site at http://blue.usps.gov; click on Headquarters, and then Licensing; and it is available on the Internet site at www.usps.com; click on About USPS, and then Doing Business With US.

How does a product become officially licensed merchandise of the Postal Service? Who should a prospective licensee contact?

The Licensing Group has contracted with Equity Management Inc. (EMI) to be its exclusive licensing agency. Under the direction and close supervision of the Licensing Group, EMI negotiates licenses with vendors to manufacture and sell officially licensed products through commercial channels and to the Postal Service.

To become a licensed vendor, contact:

EQUITY MANAGEMENT INC
ATTN POSTAL SERVICE LICENSING PROGRAM
101 WEST BIG BEAVER ROAD SUITE 1105
TROY MI 48084-4169

Information Line: 248-680-9150, extension 31
E-mail: uspsinfo@equitymanagementinc.com
Fax: 248-680-9868

Does the Postal Service review everything that is manufactured under the license?

Yes. All licensees must submit their products in advance for a quality control review. This includes (but is not limited to) all designs, artwork, prototypes, neck labels, hangtags, and any and all advertising and promotional materials.

Is there a product liability insurance requirement?

Yes. All licensees must provide a certificate of insurance that shows liability insurance in an amount no less than $1 million, and the policy must note the United States Postal Service as an additional insured party. In some instances, depending on the product, the amount of insurance necessary may be higher. The Postal Service makes no exceptions to this requirement.

How does a company become licensed?

If a company approaches an employee offering to manufacture or distribute merchandise bearing Postal Service marks, please direct them to:

EQUITY MANAGEMENT INC.
ATTENTION: POSTAL SERVICE LICENSING PROGRAM
101 WEST BIG BEAVER ROAD SUITE 1105
TROY MI 48084-4169

Information Line: 248-680-9150, extension 31
E-mail: uspsinfo@equitymanagementinc.com
Fax: 248-680-9868

- Licensing,
Public Affairs and Communications, 8-8-02

USPS Official Licensed Product (OLP) Manufacturers and Distributors

The Postal Service is proud to have developed licensing relationships with a number of companies who produce quality merchandise using postal intellectual property.

This list, which is updated and published monthly, contains all current USPS Official Licensed Product (OLP) manufacturers and distributors. While the products are sanctioned by the Licensing program, they are intended to be sold to employees and consumers primarily through the commercial marketplace.

In addition, managers can purchase directly from these licensees for premium use and giveaways for employee and customer recognition. In many instances, employees can purchase items for personal use directly from licensees.

It is important for postmasters and station managers who have retail units to know that the OLP items on this list are not intended to be purchased for resale at their units. The Postal Service is developing a separate effort, the USPS Official Licensed Retail Product (OLRP) program with a unique line of licensed products available only to postal retail units. The OLRP pilot program will be launched nationwide in FY 2003.

Administrative Services

Directives and Forms Update

Effective immediately, Publication 223, Directives and Forms Catalog (June 1999), is revised. The tables below contain the document ID, edition date, title, national stock number (NSN), and the postal and public supply source for all new, revised, and obsolete directives and forms. Use this article to keep Publication 223 current. Information on how to order directives and forms can be found in chapter 1 of Publication 223.

IWEB = Intranet = http://blue.usps.gov; click onInformation, then Policies and Procedures.

WWW = USPS Web page = www.usps.com.

PE = Postal Explorer = http://pe.usps.gov.

F3 = F3 Fill Software.

New Directives

Management Instructions

Memoranda of Policy

Publications

Revised Directives

Handbooks

Manuals

Publications

Obsolete Directives

Handbooks

Posters

Revised Forms

Obsolete Forms

- Policies and Procedures Information, Public Affairs and Communications, 8-8-02

ASM REVISION

Part 286, Emergency Lines of Succession

Effective August 8, 2002, Administrative Support Manual (ASM) 13, section 286.1, Postmaster General, is revised. We revised the section to remove the vice president, area operations, western area, from the list of persons who succeed the postmaster general and perform the duties of the position in the event of an emergency that incapacitates the postmaster general. In Postal Bulletin 22075 (5-2-02, page 36), we added the vice president, area operations, eastern area, to the line of succession. Because of this addition, we determined that it is not necessary to keep the vice president, area operations, western area, on the list.

We will incorporate this revision into the printed version of ASM 14 and into an incremental update of the online ASM 13, which is accessible through the Postal Service PolicyNet page on the intranet at http://blue.usps.gov/cpim; click on Manuals.

Administrative Support Manual (ASM)

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2 Audits and Investigations

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28 Emergency Preparedness

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286 Emergency Lines of Succession

286.1 Postmaster General

[Remove item d to read as follows:]

In case the postmaster general is incapacitated from an enemy attack or other national emergency, the following is the line of succession to perform the duties of the postmaster general (see section 112.11):

a. Deputy postmaster general.

b. Chief operating officer and executive vice president.

c. Vice president, area operations, eastern area.

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- Security Group,
Postal Inspection Service, 8-8-02

- Corporate/Field Operations Support,
Office of the Chief Operating Officer, 8-8-02

FORM REVISION

PS Form 1357, Request for Computer Access

PS Form 1357, Request for Computer Access, has been revised to update selected data elements to correspond with current terms in use in the Postal Service. The instructions now call for the use of a requestor's Unique Identifier or Social Security Number. No other substantive changes were made.

The form is available online at http://blue.usps.gov/cpim; click on Postal Forms. This revised version is dated July 2002 and replaces all previous versions. Please discard and recycle all stock.

A copy of the revised form appears on page 11.

You can order the revised form from the Material Distribution Center by one of the following means:

• Touch Tone Order Entry (TTOE): Call 800-332-0317, choose option 1, then option 2.
Note: You must be registered to use TTOE. To register, call 800-332-0317, choose option 8, extension 2925, and follow the prompts to leave a message (wait 48 hours after registering before you place your first order).

• E-mail: Complete PS Form 7380, MDC Supply Requisition (manually or using F3Fill), and send it as an attachment to the e-mail address MDC Customer Service or to mcustome@email.usps.gov.

• Mail: Mail a completed PS Form 7380 to the MDC at the following address:

SUPPLY REQUISITIONS
MATERIAL DISTRIBUTION CENTER
500 SW GARY ORMSBY DRIVE
TOPEKA KS 66624-9702

Here's the information that you'll need to order PS Form 1357:

PSIN: PS 1357
PSN: 7530-01-000-9289
Unit of Issue: SH
Price: $0.0191
Edition Date: July 2002

- Corporate Information Security Office,
Information Technology, 8-8-02

Child Alert Program

Customer Relations

Mail Alert

The mailings below will be deposited in the near future. Offices should honor the requested delivery dates. Mailers wishing to participate in these alerts, for mailings of 1 million pieces or more, should contact Business Service Network Integration at 703-292-4041 at least 1 month preceding the requested delivery dates. The Postal Service also offers electronic Mail Alerts via ADVANCE. For more information, see the ADVANCE Notification & Tracking System Technical Guide on the Internet at http://www.ribbs.usps.gov/files/advance/ADVTECH.PDF or contact the National Customer Support Center at 800-458-3181.

CORRECTION

Teddy Bears Stamps Mini Publicity Kit

The mini publicity kit for the Teddy Bears stamps published in Postal Bulletin 22081 (7-25-02, page 4) listed incorrectly the issue date for the stamps as August 16.

The Teddy Bears stamps will be issued August 15, 2002.

- Community Relations,
Public Affairs and Communications, 8-8-02

Domestic Mail

HANDBOOK DM-109 CORRECTION

Business Mail Acceptance

In Postal Bulletin 22081 (7-25-02, pages 8-10), the article "Handbook DM-109 Revision: Business Mail Acceptance" provided revisions to Handbook DM-109, Business Mail Acceptance (Transmittal Letter 3, July 2002). This article corrects two sentences in that handbook.

We will incorporate these revisions into the online version of Handbook DM-109, which is available on the Postal Service PolicyNet Web site on the corporate intranet at http://blue.usps.gov/cipm; click on HBKs. Printed copies of Handbook DM-109, Transmittal Letter 3 (July 2002), are not available from the Material Distribution Center (MDC) at this time. Managers, Business Mail Entry (MBMEs), and other acceptance personnel are encouraged to print a copy of Handbook DM-109 from the Postal Service Intranet to keep as a reference at their work sites.

Handbook DM-109, Business Mail Acceptance

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Chapter 5 - Quality Control

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Quality Mail Review

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[In Postal Bulletin 22081 (7-25-02), we deleted what had been the last paragraph of this section and added two paragraphs. In the first of the two added paragraphs, we are omitting the second and third sentences and adding one sentence to read as follows (the entire paragraph is reprinted here, with the second sentence in bold):]

QMRs are not required at BMEUs and DMUs where Mailing Evaluation, Readability, Lookup INstrument (MERLIN) equipment is installed. Supervisors responsible for BMEUs or DMUs without MERLIN equipment must conduct a minimum of one QMR per month.

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- Business Mail Acceptance,
Marketing Technology and Channel Management, 8-8-02

POM REVISION

Mail Recovery Center Service Area Changes

Effective Friday, September 13, 2002, the San Francisco Mail Recovery Center (MRC) will be closed with the existing operations being consolidated into the remaining facilities in Atlanta, Georgia, and St. Paul, Minnesota. Send all undeliverable and nonreturnable mail to the following addresses:

ATLANTA MAIL RECOVERY CENTER
US POSTAL SERVICE
5345 FULTON INDUSTRIAL BOULEVARD SW
ATLANTA GA 30378-2400

ST PAUL MAIL RECOVERY CENTER
US POSTAL SERVICE
PO BOX 69001
ST PAUL MN 55169-9001

The redirection of the mail flow will be conducted in two phases - Phase 1 begins on August 10, 2002, and Phase 2 begins on September 1, 2002. On the effective dates for the service area changes, facilities within the states or territories listed below should ensure that all existing labels for undeliverable and nonreturnable mail are recycled and replaced with the label for their new servicing MRC.

The service area changes listed revise those currently found in Postal Operations Manual 692.1 and 692.2.

Phase 1 - Effective August 10, 2002

If your facility is in one of the states listed on page 21, begin sending undeliverable and nonreturnable mail to your new servicing MRC on Saturday, August 10, 2002.

Note: If the state or territory in which your facility is located is not shown, no changes are being made to your current processes.

Letter Mail

Atlanta, Georgia, MRC

• Connecticut

• Maine

• Massachusetts

• Michigan

• New Hampshire

• Ohio

• Rhode Island

• Texas - (add ZIP Codes 797-799)

• Vermont

St. Paul, Minnesota, MRC

• Alaska

• Colorado

• Idaho

• Montana

• New Mexico

• Oregon

• Washington

• Wyoming

Parcel Mail (BMCs)

Atlanta, Georgia, MRC

• Cincinnati

• Detroit

• Springfield

St. Paul, Minnesota, MRC

• Denver

• Seattle

Phase 2 - Effective September 1, 2002

If your facility is in one of the states listed below, begin sending undeliverable and nonreturnable mail to your new servicing MRC on Sunday, September 1, 2002.

Note: If the state or territory in which your facility is located is not shown, no changes are being made to your current processes.

Letter Mail

Atlanta, Georgia, MRC

• New Jersey

• New York

St. Paul, Minnesota, MRC

• Arizona

• California

• Guam

• Hawaii

• Nevada

• Samoa

• Utah

Parcel Mail (BMCs)

Atlanta, Georgia, MRC

• New Jersey

St. Paul, Minnesota, MRC

• Los Angeles

• San Francisco

Accordingly, the Postal Operations Manual (POM) is revised as follows.

Postal Operations Manual (POM)

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6 Delivery Services

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69 Dead Mail

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692 Mail Recovery Centers

692.1 Letter Mail

692.11 Addresses

The MRC addresses for administrative mail and undeliverable mail processing are as follows.

692.12 MRC Service Areas

The MRC service areas are as follows.

¹ Effective August 10, 2002

² Effective September 1, 2002

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692.2 Parcel Mail

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692.22 Addresses

Complete addresses for the MRCs are as follows:

ATLANTA MAIL RECOVERY CENTER
US POSTAL SERVICE
5345 FULTON INDUSTRIAL BLVD
ATLANTA GA 30378-2400

ST PAUL MAIL RECOVERY CENTER
US POSTAL SERVICE
PO BOX 69001
ST PAUL MN 55169-9001

692.23 Service Areas

The MRC service areas are as follows.

¹ Effective August 10, 2002

² Effective September 1, 2002

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- Consumer Affairs Operations,
Consumer Advocate, 8-8-02

NOTICE

New Issue of the Domestic Mail Manual

Domestic Mail Manual (DMM) Issue 57, dated 6-30-02, is arriving in the field throughout August. This issue includes all of the rate and classification changes resulting from the R2001-1 rate case effective on June 30, 2002. The DMM is distributed automatically to employees based on selected job titles and to all facilities generally. DMM Issue 57 is included in the Postal Explorer CD-ROM release 14.0, which will ship to Postal Service facilities later this month.

The complete DMM, with monthly updates, also is available on the Postal Explorer Web site at http://pe.usps.gov. Employees and customers are encouraged to use this Web site to find answers to their mailing questions. The DMM, Quick Service Guides, and many other publications are fully searchable and can be viewed, downloaded, or printed. The DMM on Postal Explorer is always the most up-to-date version available.

Customers who wish to order a printed copy of the DMM can do so only through the Government Printing Office. Employees can give customers a copy of the order form that appears in the front of the printed book, or customers can place a telephone order by calling 202-512-1800. The subscription fee is set by the Government Printing Office (currently $42). Customers cannot order the DMM through the Postal Service.

Post Offices that receive too many copies of the DMM should forward them to the local postmaster or district manager of business mail entry. Do not send extra copies back to Headquarters. Doing so clutters the mailstream and does not put the new DMM into the hands of those who need it.

Post Offices that need additional copies of the printed DMM can order them from the Material Distribution Center in the following ways:

• Touch Tone Order Entry: Call 800-332-0317, select option 1, then option 2.

Note: You must be registered to use TTOE. To register, call 800-332-0317, choose option 8, extension 2925, and follow the prompts to leave a message (wait 48 hours after registering before you place your first order).

• E-mail: Complete PS Form 7380, MDC Supply Requisition, either manually or by F3Fill, and send it as an attachment to the e-mail address MDC Customer Service or to mcustome@email.usps.gov.

• Mail: Mail a completed PS Form 7380 to the MDC at the following address:

SUPPLY REQUISITIONS
MATERIAL DISTRIBUTION CENTER
500 SW GARY ORMSBY DR
TOPEKA KS 66624-9702

Here's the information you'll need to order DMM Issue 57:

PSN: 7610-03-000-9331
PSIN: DMMISSUE
Quick Pick Number: 352
Unit of Issue: EA
Price: $5.48
BPQ: 5
Edition Date: 06/02

- Mail Preparation and Standards,
Pricing and Classification, 8-8-02