Employees

EMPLOYEE CONNECTIVITY PROGRAM

Back-to-School Computer Deals

It's back-to-school time! Send your student to the head of the class with a new personal computer (PC). The Employee Connectivity Program allows you to purchase computers (desktop and portable) and associated computer accessories at affordable prices.

For a limited time, Compaq/Hewlett Packard and IBM are offering Postal Service employees special back-to-school prices on selected systems and accessories. (See tables on pages 3-6 for specific systems selected for the Back-to-School promotion.) Order as many systems as you want; there are no limits on the number you can purchase. However, verify these special offers when you order because this promotion is available for a limited time.

For more information or to place an order, contact Compaq or IBM at:

Compaq:

• Telephone: 866-877-7327 (enter PIN code 10791)

• Online: www.compaq.com/affinity/uspsecp

IBM:

• Telephone: 800-426-7235, extension 4563

• Online: www.ibm.com/shop/ibmdeals/usps

- eBusiness Implementation Planning, Information Technology, 8-8-02

Base System

Step-up System

Premium

Laptop System

Finance

HANDBOOK F-1 REVISION

Domestic/International Money Order Reconciliation

Effective AP-2, FY2003, Post Offices will no longer perform money order reconciliations. Therefore, AIC 757, Money Order Difference Issued; AIC 357, Money Order Difference Cleared; AIC 062, Money Order; and AIC 462, Money Order Withdrawal, will be removed from the active AIC list and placed on the reserved list.

The St. Louis Money Order Branch will perform the automated money order reconciliation process for domestic and international money order sales reported for AP-1, FY2003 and forward. The St. Louis reconciliation process will automatically apply a $50 tolerance for domestic and international money order sales for each issue ID. No tolerance will be applied for money order fees. If the reconciliation process identifies discrepancy amounts exceeding the tolerance, the St. Louis Money Order Branch will forward the full amount of overage or shortage to the accounting service center (ASC). The ASC will credit the overage amount or debit the shortage amount to the corresponding office's expense account and provide a detailed system-generated exception report to the district finance office. The exception report will list offices by finance number, unit ID, and discrepancy amount.

Note: District Finance offices must make every effort to resolve or have their reporting units resolve and clear any amounts currently listed in AIC 062 and AIC 757 in the Standard Field Accounting System (SFAS) prior to AP-2, FY2003.

We will incorporate these revisions into the next printed version of Handbook F-1 and into the next update of the online version accessible on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs.

Handbook F-1, Post Office Accounting Procedures

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7 Accounting for Nonstamp Revenue

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74 Money Orders

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745 Verification by the Money Order Branch

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745.1 Tolerance for Money Order Reconciliation

[Replace existing text with the following:]

All Post Offices

The St. Louis Money Order Branch performs the money order reconciliation for all Post Offices and automatically applies a $50 tolerance for domestic and international money order sales for each issue ID. No tolerance is applied for money order fees. If the reconciliation process identifies discrepancy amounts exceeding the tolerance, the St. Louis Money Order Branch forwards the full amount of overage or shortage to the accounting service center (ASC). The ASC credits the overage amount or debits the shortage amount to the corresponding office's expense account and provides a detailed system-generated exception report to the district Finance office. The exception report lists offices by finance number, unit ID, and discrepancy amount.

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Appendix A Account Identifier Code and General Ledger Account Crosswalk

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[Revise AICs 062, 462, 357, and 757 to read as follows:]

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- Revenue and Field Accounting,
Finance, 8-8-02

®

This office will be CLOSED

Monday,
September 2, 2002,

to celebrate
Labor Day.

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