Finance (continued)

eTravel Roll-Out for Bargaining Unit Employees

In a letter dated July 30, 2002, we announced that new policies governing eTravel roll-out for bargaining unit employees would be announced in this issue of the Postal Bulletin. Instead, the new policies will be announced in a future issue of the Postal Bulletin.

- National Accounting, Finance, 8-8-02

HANDBOOK F-1 REVISION

Stamp Stock Destruction

Effective AP-1, FY2003, all Standard Field Accounting Procedures (SFAP) offices and statement of account (non- SFAP) offices will follow a new process for submitting stamp stock for destruction. Stamp stock will still be sent to the stamp destruction committee (SDC) through the office's designated stamp distribution office (SDO) or stamp service center (SSC). The office will record the financial transaction as "Stock Returned" at the time of shipment. SFAP offices will record the shipment in AIC 848, Stock Returned, and non-SFAP offices will record the shipment in AIC 501, Postage Stock Shipped, or AIC 502, Bird Stamps Shipped, depending upon the type of stamp stock being destroyed.

Upon receipt of the destruction shipment, the SDO will make entries to "Redeemed Stock Item Number 339000" in the STAMP system awaiting the destruction process by the SDC. The SSC will make entries to "Returned Stock Received Modification Code 2" in the Stamp Services System (SSS) awaiting the destruction by the SDC. After destruction, the SDO or SSC will make the entries into the "Stock Destroyed Modification Code 8" account.

SFAP offices and non-SFAP offices will discontinue using PS Form 3238, Stamps and Stamped Paper Destruction Certificate, and PS Form 17-T, Accountable Items Returned Stamp Distribution Network, and must use the newly revised and retitled PS Form 17, Stamp Requisition/Stamp Return, June 2002 edition. See page 131 of the Postal Bulletin for a sample of the new revised PS Form 17.

We will incorporate these revisions into the next printed version of Handbook F-1 and into the next update of the online version accessible on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs.

Order the revised PS Form 17 by one of the following means:

• Touch Tone Order Entry (TTOE): Call 800-332-0317, choose option 1, then option 2.

Note: You must be registered to use TTOE. To register, call 800-332-0317, choose option 8, extension 2925, and follow the prompts to leave a message (wait 48 hours after registering before you place your first order).

• E-mail: Complete PS Form 7380, MDC Supply Requisition (manually or using F3Fill), and send it as an attachment to the e-mail address MDC Customer Service or to mcustome@email.usps.gov.

• Mail: Mail a completed PS Form 7380 to the MDC at the following address:

SUPPLY REQUISITIONS
MATERIAL DISTRIBUTION CENTER
500 SW GARY ORMSBY DR
TOPEKA KS 66624-9702

You'll need the following information to order PS Form 17:

PSIN: PS17
NSN: 7530-03-000-9112
Unit of Issue: PAD (100 sheets per pad)
Bulk Pack Quantity: N/A
Quick Pick Number: 138
Price: $1.7089
Edition Date: 06/02

Handbook F-1, Post Office Accounting Procedures

* * * * *

4 Managing Accountable Paper

[Replace all references to stamp distribution network with references to "stamp service center". Replace all references to SDN with references to "SSC". Replace all references to Form 17-T with references to "PS Form 17". Replace all references to Forms 17-T with references to "PS Forms 17".]

* * * * *

42 Managing Accountable Paper at Stations, Branches, and Post Offices

* * * * *

426 Handling Stamp Credits

* * * * *

426.9 Handling International Reply Coupons

* * * * *

426.93 Unit Reserve

[Replace the reference to Form 17/17-T with a reference to "PS Form 17, Stamp Requisition/Stamp Return" followed by a comma. Italicize the form name.]

427 Handling Migratory Bird Hunting and Conservation Stamps

* * * * *

427.4 Unsold Bird Stamps

* * * * *

427.42 Submitting Unsold Bird Stamps

[Revise heading to read as follows:]

Manual Non-SFAP Offices Serviced by SDOs

* * * * *

[Replace items 2-5 with the following:]

2> Submit unsold bird stamps to the SDO for destruction prior to the close of AP 7.

3> Prepare an original and two copies of PS Form 17, Stamp Requisition/Stamp Return. Mark the forms as "Returned for Destruction" and identify as "Bird Stamps".

4> Submit the original and one copy to the SDO with the bird stamps (put the original in an envelope taped to the outside of the box and a copy inside the box). File the third copy locally.

5> Record bird stamps shipped to AIC 502, Bird Stamps Shipped, on the date of dispatch to the SDO.

[Add new item 6:]

6> Verify PQ III SOA to ensure that the entry to AIC 502, Bird Stamps Shipped, equals the amount in AIC 806, Ending Inventory - Bird Stamps, on the previous SOA.

[Delete the note. Revise heading to read as follows:]

IRT Non-SFAP Offices Serviced by SDOs

* * * * *

[Replace items 2-7 with the following:]

2> Prepare an original and two copies of PS Form 17, Stamp Requisition/Stamp Return. Mark the forms as "Returned for Destruction" and identify as "Bird Stamps".

3> Submit the original and one copy to the SDO with the bird stamps (put the original in an envelope taped to the outside of the box and a copy inside the box). File the third copy locally.

4> Use item numbers 318-319 for UNISYS IRTs.

5> On the date of dispatch to the SDO, the main stock or unit reserve custodian makes the appropriate entry using the stock shipped option on the IRT. The system automatically posts the total to AIC 502.

6> Print PS Form 3958, Main Stock (or Unit Reserve Stock) Transaction Record, and verify that the total in the bird stamp portion of PS Form 3958 equals both of the following:

• The value of bird stamps on hand.

• The amount in AIC 806 on the SOA.

7> Research and correct any discrepancies before submitting the SOA to the district finance office (DFO).

[Delete heading "Stations and Branches of District Offices, Standard Field Accounting Procedures Offices Serviced by the SDO" and the paragraph that follows it.]

[Revise heading to read as follows:]

SFAP Offices Serviced by SDOs

* * * * *

[Replace items 1-5 with the following:]

1> Sales and service associates (SSAs) must submit unsold bird stamps to the office reserve prior to the close of AP 6. The office reserve must submit unsold bird stamps to the SDO prior to the close of AP 7.

2> Prepare an original and two copies of PS Form 17, Stamp Requisition/Stamp Return. Mark the forms as "Returned for Destruction" and identify as "Bird Stamps".

3> Submit the original and one copy to the SDO with the bird stamps (put the original in an envelope taped to the outside of the box and a copy inside the box). File the third copy locally.

4> Record bird stamps shipped to AIC 848 in the office PS Form 1412 on the date of dispatch to the SDO.

[Revise heading to read as follows:]

Non-SFAP Offices Serviced by SSCs

[Revise items 2-4 to read as follows:]

2> Prepare an original and two copies of PS Form 17, Stamp Requisition/Stamp Return. Mark the forms as "Returned for Destruction" and identify as "Bird Stamps".

3> Submit the original and one copy to the SSC with the bird stamps (put the original in an envelope taped to the outside of the box and a copy inside the box). File the third copy locally.

4> Record bird stamps shipped to AIC 502, Bird Stock Shipped, on the date of dispatch to the SSC.

[Delete item 5.]

[Revise heading to read as follows:]

SFAP Offices Serviced by SSCs

[Revise sentence to read as follows:]

SFAP offices must submit unsold bird stamps to the SSC prior to the close of AP 7.

* * * * *

[Replace items 1-3 with the following:]

1> Prepare an original and two copies of PS Form 17, Stamp Requisition/Stamp Return. Mark the forms as "Returned for Destruction" and identify as "Bird Stamps".

2> Submit the original and one copy to the SSC with the bird stamps (put the original in an envelope taped to the outside of the box and a copy inside the box). File the third copy locally.

3> Record bird stamps shipped to AIC 848 on the date of dispatch to the SSC.

[Delete items 4-5.]

428 Maintaining Total Stamp Accountability

* * * * *

428.2 Accounting at Post Offices with Main Stock Sales

[Replace item 3 with the following:]

3> For offices under either an SDO or SCC, when you return stamp stock, enter the information to AIC 501 and the decrease column for postage (or AIC 502 and the decrease column for bird stamps) on the date of dispatch.

* * * * *

428.5 Handling Returned Stamp Stock

* * * * *

428.52 Accounting for Stock Returned to the SDO or SSC

SFAP Offices

[Replace item 2 with the following:]

2> Maintain a copy of the PS Form 17 at the local office.

[Delete item 3.]

Non-SFAP Offices

[Replace item 2 with the following:]

2> Maintain a copy of the PS Form 17 at the local office.

* * * * *

[Delete item 4.]

428.6 Handling Stamp Stock Destroyed

* * * * *

428.63 Supervisor of Stamp Stock

* * * * *

[Revise item 2 to read as follows:]

2> Remove all redeemed stock from the main or office reserve. With a witness, independently count the stock and enter totals for each item by item number on PS Form 17. Ensure the redemption rates are clearly marked for each item listed.

[Revise heading of the next section to read as follows:]

428.64 SFAP Offices, Contract Stations, Stations, and Branches

[Replace items 1-3 with the following:]

1> Prepare an original and three copies of PS Form 17. Submit the original and two copies of PS Form 17 to the SDO with the bird stamps to the SDO or SSC (put the original in an envelope taped to the outside of the box and put two copies inside the box). File the fourth copy locally.

2> Submit stock for destruction to the stamp destruction committee (SDC) or the SSC via registered mail.

3> On the date of dispatch, make entries to AIC 848, Stock Returned, on the office PS Form 1412.

* * * * *

[Delete 428.65.]

428.7 Obtaining Stamp Stock for Local Mailing Tests

[Revise 3rd paragraph to read as follows:]

Postal inspectors may obtain postage by listing their request on PS Form 17 marked Postal Inspection Service and submitting it to the postmaster or station manager of SFAP offices. Inspectors may not obtain stock from non- SFAP offices or contract stations. Groups and offices should follow the procedures listed below:

Postal Inspectors

[Revise items 1-4 to read as follows:]

1> Prepare an original and three copies of PS Form 17.

2> Mark "Test Letters - Inspection Service" in red ink on PS Form 17.

3> Submit the original and two copies of PS Form 17 to the postmaster/station manager and keep one copy on file.

4> The postmaster/station manager sends the stock with two copies of PS Form 17. Count the stock received, sign on the "person receiving stock" line of both copies, return one signed copy to the postmaster/station manager, and keep the other on file.

SFAP Offices

[Revise items 1-4 to read as follows:]

1> Receive the original and two copies of PS Form 17 from a postal inspector.

2> SFAP offices (under an SDO or SSC) record the transaction to AIC 848.

3> Submit the original and a copy of PS Form 17 to the SDO or SSC.

4> Keep the third copy on file.

SDO

* * * * *

[Revise items 3-5 to read as follows:]

3> Completes Form 3958 and submits it with the original PS Form 17 to the DFO.

4> Submits a copy of PS Form 17 to the local inspector in charge.

5> Retains a copy of PS Form 17 on file.

[Revise heading of the next section to read as follows:]

SSC

[Replace items 1-8 with the following:]

1> Records PS Form 17 to AIC 005, Postage Stock Received.

2> Enters PS Form 17 into the Stamp Services System (SSS) as an inventory modification, stock destroyed.

3> Records destruction on AIC 510, Postage Stock Destroyed.

4> Attaches the original PS Form 17 to the SOA and submits them to the Eagan accounting service center (ASC).

5> Submits a copy of PS Form 17 to the local inspector in charge.

6> Retains a copy of PS Form 17 on file.

DFO Served by SDO

[Revise items 1-5 to read as follows:]

1> Verifies that the amount on PS Form 17 matches that on PS Form 3958.

2> Reconciles all AIC 848 from the In-Transit Program.

3> Enters the amount of stock destroyed as shown on PS Form 17 (submitted by the SDO) into the SFAS accountable paper screen.

4> Reports the amount of stock destroyed on SOA AIC 510 and submits the SOA with the original PS Form 17 to the Eagan ASC.

5> Keeps a copy of PS Form 17 on file.

* * * * *

43 Managing Accountable Paper at a Stamp Distribution Office

* * * * *

437 Handling Accountable Paper Returns

* * * * *

437.2 Receiving Migratory Bird Stamps

* * * * *

437.22 Disposing of Unsold Bird Stamps

* * * * *

SFAP Offices

[Revise paragraph to read as follows:]

>> Instruct postal retail offices to recall bird stamps internally and place them in the office reserve stamp stock. The notice must include a time period for the office to return bird stamps to the SDO for destruction using PS Form 17.

* * * * *

437.23 Accounting for Unsold Bird Stamps

* * * * *

[Revise item 2 to read as follows:]

2> Submit the bird stamps to the SDC with the two PS Forms 17.

[Revise sentence to read as follows:]

Upon receiving certified PS Forms 17 from the SDC, the SDO must do the following:

* * * * *

[Revise item 2 to read as follows:]

2> Submit the signed original PS Form 17 with PS Form 3958 to the DFO.

* * * * *

[Revise heading of 437.4 to read as follows:]

437.4 Receiving Stamp Stock for Destruction

[Replace existing text with the following:]

Stock for Destruction From SFAP Offices

1> The SDO records into the STAMPS system the SFAP unit ID and the amount and value of the stamp stock as stated on the PS Form 17. The SDO records this information as "Stock Received From Stations/Branches" and "Stock Redeemed." The SDO retains a copy of PS Form 17 on file.

2> On the day the stock is destroyed, the SDC routes its two certified PS Forms 17 to the SDO.

3> Upon receipt of the certified destruction documents, the SDO processes the total value of the destroyed stock as certified on the PS Forms 17 into the STAMPS system as "Stock Destroyed."

4> The SDO submits one certified PS Form 17 (provided by the SDC) with PS Form 3958 to the DFO.

5> The SDO retains the other certified copy of PS Form 17 on file.

Stock Destroyed From Non-SFAP Offices

1> The SDO records into the STAMPS system the finance number and the amount and value of the stamp stock as stated on the PS Form 17. The SDO records this information as "Received From Post Offices Within Distribution Area" and "Stock Redeemed." The SDO retains a copy of PS Form 17 on file.

2> On the day the stock is destroyed, the SDC routes its two certified PS Forms 17 to the SDO.

3> Upon receipt of the certified destruction documents, the SDO processes the total value of the destroyed stock as certified on the PS Forms 17 into the STAMPS system as "Stock Destroyed."

4> The SDO submits one certified PS Form 17 (provided by the SDC) with PS Form 3958 to the DFO.

5> The SDO retains the other certified copy of PS Form 17 on file.

Stock Destroyed From the SDO

1> The SDO prepares PS Form 17 in duplicate and processes "Mode Code 10, Stock Removed for Destruction." The SDO submits the form with the stamp stock to be destroyed to the SDC.

2> After destruction, the SDO makes entries into the "Stock Destroyed" account. The SDO submits the certified PS Form 17, signed by the SDC members, along with PS Form 3958 to the DFO.

* * * * *

[Revise the heading of 44 to read as follows:]

44 Managing Accountable Paper at a Stamp Service Center

* * * * *

443 Receiving and Recording Shipments

* * * * *

443.4 Entering Stamp Stock Into Inventory

* * * * *

[Revise item 2 to read as follows:]

2> At the end of the business day, the SSC prints PS Form 3958 from the SSS and forwards the form to the SSC manager or designee along with all supporting documentation (PS Forms 17 and PS Forms 3229, Advice of Shipment).

The SSC manager or designee verifies the amount received and posts it to the accountbook and retains a copy of PS Form 3958 and supporting documents on file. The vault supervisor also retains a copy of PS Form 3958 with all supporting documents.

* * * * *

[Revise heading of 446 to read as follows:]

446 Handling Discrepancies in Stock Received From Suppliers

* * * * *

446.4 Handling Stamp Stock to be Destroyed

[Revise heading of 446.41 to read as follows:]

446.41 SSC Stamp Stock Return Committee

[Replace existing text with the following:]

1> Upon receipt of returned stamp stock, the stamp stock return committee makes entries to "Returned Stock Received Modification," Code 2, from PS Form 17, in SSS by item number, quantities, value, return codes and the appropriate postmaster's finance number and/or unit ID.

2> The committee generates a Mode Code 2 summary report and forwards it to the DFO. The committee submits a Mode Code report to the Eagan ASC with the SSC's statement of account (SOA).

3> The committee records the stock on a log pending verification.

4> The committee verifies the returned stamp stock and signs both PS Forms 17. The committee transfers excess stamp stock to a current vault for redistribution while stamp stock for destruction awaits destruction under its respective item number.

5> Once a quarter, the destruction vault supervisor runs a listing of the stamp stock to be destroyed by item number, box number, and pallet number. The members of an SDC witnessing a destruction sign a consolidated PS Form 3238, Stamps and Stamped Paper Destruction Certificate, generated by the SSS for the total value destroyed. When the vault supervisor does a "Stock Destroyed Modification" Code 8 for the pallet number, he or she reduces the inventory for all of the items contained on that pallet.

[Revise heading of 446.42 to read as follows:]

446.42 SSC Manager

[Replace existing text with the following:]

1> Enters the amount on PS Form 17 as "Stock Received" (AIC 005).

2> Enters the total value amount on PS Form 3238 as "Stock Destroyed" (AIC 510 or 511).

3> Generate a PS Form 17 summary and forwards it to the DFO.

4> Submits the original PS Form 3238 to the Eagan ASC with the SSC's SOA.

5> Retains a certified copy of PS Form 3238 (provided by the SDC) to support the entry to AIC 510 or AIC 511.

447 Handling Accountable Paper Returns

* * * * *

447.2 Receiving Migratory Bird Stamps

* * * * *

447.23 Accounting for Unsold Bird Stamps

* * * * *

Stamp Stock Return Committee

[Replace existing text with the following:]

1> Certifies the bird stamps for destruction and signs all PS Forms 17.

2> Enters the certified amount from PS Form 17 into the SSS.

3> Submits PS Forms 17 to the SSC manager or designee.

4> Notifies the SSC manager when there will be a time lag in destroying stock and when the stock is finally destroyed. The SSC manager records the stock on a log pending destruction.

[Revise heading of the next section to read as follows:]

SSC Manager

[Revise items 1-3 to read as follows:]

1> Submits a PS Form 17 summary to the DFO.

2> Records the destruction to AIC 511.

3> Submits the signed PS Form 17 with the SOA to Eagan ASC.

* * * * *

45 Destroying Stamp Stock

* * * * *

[Revise heading of 453 to read as follows:]

452 Stamp Destruction Committee

452.1 Responsibilities

[Replace existing text with the following:]

The stamp destruction committee (SDC) is an ad hoc group of career postal employees with the following responsibilities:

• Counting and verifying stamp stock submitted for destruction with PS Forms 17.

• Logging on a spreadsheet the following information:

1. From PS Forms 17, the finance number and unit ID of the shipper and the amount submitted for destruction.

2. Date of destruction.

3. Actual amount destroyed.

4. Net difference amount (if there is a discrepancy).

• Destroying the non-salable stamps, stamped paper, and philatelic products.

• After destruction, forwarding the certified PS Forms 17 to the SDO or SSC.

• If a discrepancy exists, forwarding the spreadsheet and a certified PS Form 17 to the district finance manager and the local inspector in charge, Attention: Financial Investigations Team.

• Understanding and following the policy and procedures of stamp stock destruction.

• Reporting any deviation from established procedures to the district finance manager and Inspection Service.

* * * * *

[Revise heading of 453.5 to read as follows:]

453.5 Destroying Stamp Stock (Stamp Destruction Committee)

* * * * *

To destroy stamp stock, two members must do the following:

* * * * *

[Revise item 2 to read as follows:]

2> Verify that the amounts entered on PS Forms 17 agree with the actual count.

A third member must do the following:

* * * * *

[Revise item 3 to read as follows:]

3> Record the correct number and write the value of the stock in words on each PS Form 17.

All three members must do the following:

[Replace existing text with the following:]

1> Initial any corrections made to PS Forms 17.

2> Witness the actual destruction and remain at the on- site destruction area to ensure the items have been totally destroyed.

3> Sign all copies of PS Forms 17 after 1) the stock has been completely destroyed and 2) the value of the stock destroyed has been written in words on each PS Form 17.

4> Assign one of the three members to:

a. Enter the date the stock was destroyed on each form.

b. Return the certified PS Forms 17 to the SDO or SSC manager.

c. File a copy of PS Form 17 with the SDC records.

[Delete the note.]

454 Receiving Stock

* * * * *

[Revise the second paragraph to read as follows:]

All stock submitted for destruction in an area served by an SDO must be addressed to the SDO. The SDO then provides the SDC with the stock and two copies of PS Form 17 remitted from the originating SFAP or non-SFAP office.

* * * * *

457 Handling Discrepancies in Stock to Be Destroyed

[Replace existing text with the following:]

Offices Served by SDO

1> After destruction of stamp stock, the SDC forwards the certified PS Form 17 to the SDO.

2> The SDO makes entries into the "Stock Destroyed Modification Code 8" account for the amount destroyed.

3> The SDO enters net discrepancy amounts as "Adjustments" and a reason code and debits or credits the SDO finance number expense account.

4> The SDO files the certified PS Form 17 as supporting documentation of "Adjustments."

Note: The DFO monitors and analyzes discrepancy amounts in spreadsheets provided by the SDC. The district finance manager determines if the amount of discrepancy warrants a journal voucher transfer of expense amount to the corresponding unit ID.

Offices Served by SSC

1> After destruction of the stamp stock, the SDC forwards the certified PS Form 17 to the SSC manager.

2> The SSC makes entries into the "Stock Destroyed Modification Code 8" account, for the amount destroyed per item number.

3> The SDO enters net discrepancy amounts as "Adjustments" and a reason code and debits or credits the SSC finance number expense account.

4> The SSC manager submits a journal voucher to transfer the net discrepancy expense amount to the corresponding district finance numbers.

Note: The DFO monitors and analyzes discrepancy spreadsheets provided by the SDC.

* * * * *

Appendix B Numerical Listing of Forms with Retention Period

* * * * *

[Revise the title of PS Form 17 to read "Stamp Requisition/Stamp Return".]

* * * * *

Appendix E Forms Index

* * * * *

[Revise the title of PS Form 17 to read "Stamp Requisition/Stamp Return".]

* * * * *

- Revenue and Field Accounting,
Finance, 8-8-02

International Mail

NEW EDITION

International Mail Manual Issue 27

Copies of International Mail Manual (IMM) Issue 27 (dated June 30, 2002) were recently shipped to all Postal Service installations. All previous issues of the IMM are obsolete, so please recycle them immediately.

If you need additional copies of IMM 27, you may order them from the Material Distribution Center (MDC) by one of the following means:

• Touch Tone Order Entry: Call 800-332-0317, choose option 1, then option 2.

Note: You must be registered to use TTOE. To register, call 800-332-0317, choose option 8, extension 2925, and follow the prompts to leave a message (wait 48 hours after registering before you place your first order).

• e-mail: Complete PS Form 7380, MDC Supply Requisition (manually or by using F3Fill), and send it as an attachment to the e-mail address MDC Customer Service or to mcustome@email.usps.gov.

• Mail: Mail a completed PS Form 7380 to the MDC at the following address:

SUPPLY REQUISITIONS
MATERIAL DISTRIBUTION CENTER
500 SW GARY ORMSBY DR
TOPEKA KS 66624-9702

The relevant ordering information for IMM 27 is as follows:

PSN: 7610-02-000-9904
PSIN: IMMISSUE
Unit of Issue: EA
Quick Pick #: 032
Bulk Pack Quantity: 14
Price: $2.30 each
Edition Date: 06/02

IMM 27 is available on the web at three different locations: the Postal Explorer site, the Internet, and the corporate intranet:

• Postal Explorer: at http://pe.usps.gov, click on International Mail Manual.

• Internet: at www.usps.com, click on Info, then Postal Explorer, and then International Mail Manual.

• Corporate intranet: at http://blue.usps.gov/cpim; click on Manuals.

All web sites also have links to 508-compliant text-only files.

We update the IMM online version as often as every 2 weeks to reflect any changes in the most recent issue of the Postal Bulletin. The online version is always more current than the existing printed version, so if you have web access and if practicable, you should check the online version when responding to customer inquiries about international mail issues.

- Marketing, International Business, 8-8-02

NEW FORMS

PS Forms 2970 and 8106

As a result of the most recent Universal Postal Union (UPU) Congress in Beijing, the Postal Service is implementing a new version of the international mail dispatch form "Letter Bill - Exchange of Mails." The UPU designation for this form is "CN 31 (old C 12)." The Postal Service has incorporated this letter bill in two different forms: PS Form 2970 (April 2002) and PS Form 8106 (July 2001).

PS Form 2970 (page 139) is a single-ply cut-sheet form (8-1/2" x 11") that is intended for use by two types of offices: (1) international exchange offices using the Military/International Dispatch and Accountability System (MIDAS) Texas Instruments/Genicom document printers with top-load bin feeders, and (2) any authorized office needing to manually complete dispatch documentation (the office should make any needed copies by photocopying the original).

PS Form 8106 (page 140) is a single-ply, pin-fed, fan-fold, continuous-style form intended for use at international exchange offices using MIDAS Texas Instruments/Genicom document printers. (Previously, it was a triple-ply form intended to be completed manually.) PS Form 8106 comes in packages containing 1,000 forms and feeds directly into the bottom of the printer using the printer "tractors." Making this form available in a pin-fed version eliminates the use of top- load bin feeders and allows high-volume offices to reduce the frequency of reloading the forms into the printers.

Sites completing the letter bill manually should use current supplies until exhausted. MIDAS sites must install new MIDAS software immediately before switching to the new version. We have sent separate instructions for coordinating this software change to the affected offices.

You can order these forms from the Material Distribution Center (MDC) by one of the following means:

• Touch Tone Order Entry: Call 800-332-0317, choose option 1, then option 2.

Note: You must be registered to use TTOE. To register, call 800-332-0317, choose option 8, extension 2925, and follow the prompts to leave a message (wait 48 hours after registering before you place your first order).

• e-mail: Complete PS Form 7380, MDC Supply Requisition (manually or by using F3Fill), and send it as an attachment to the e-mail address MDC Customer Service or to mcustome@email.usps.gov.

• Mail: Mail a completed PS Form 7380 to the MDC at the following address:

SUPPLY REQUISITIONS
MATERIAL DISTRIBUTION CENTER
500 SW GARY ORMSBY DR
TOPEKA KS 66624-9702

The relevant ordering information for PS Form 2970 is as follows:

PSIN: PS2970
NSN: 7530-01-000-9831
Unit of Issue: SE
Quick Pick Number: N/A
Bulk Pack Quantity: (not applicable - print on demand item)
Price: $0.0161
Edition Date: 04/02

The relevant ordering information for PS Form 8106 is as follows:

PSIN: PS8106
NSN: 7530-02-000-7513
Unit of Issue: PG (1,000 per package)
Quick Pick Number: N/A
Bulk Pack Quantity: 3
Price: $11.0765
Edition Date: 07/01

- International Network Operations,
Network Operations Management, 8-8-02

PUBLICATION 51 CORRECTION

International Special Service Fees

In Postal Bulletin 22078 (6-13-02, pages 19-23), the article "IMM and Publication 51 Revision: International Special Service Fees" contained an incorrect price for the annual accounting fee for International Business Reply Service. Effective June 30, 2002, the annual accounting fee for International Business Reply Service was increased from $375.00 to $475.00.

Also, that article failed to include a notice that, effective June 30, 2002, the Global Express Mail (EMS) insurance coverage available at no additional cost was reduced from $500.00 to $100.00.

We will incorporate these revisions into the next printed version of Publication 51, and also into the online version of Publication 51, which can be accessed via Postal Explorer at http://pe.usps.gov.

Publication 51, International Postal Rates and Fees

* * * * *

Categories of International Mail

* * * * *

Global Express Mail (EMS)

* * * * *

[Revise the second paragraph to read as follows:]

EMS shipments are insured against loss, damage, or rifling up to $100.00 at no additional cost. Optional insurance coverage for shipments above $100.00 is available for merchandise items only. The insurance fee is $1.00 for each $100.00 or fraction thereof up to a maximum indemnity limit of $5,000.00. Document reconstruction insurance above $100.00 is not available to any country. Unlike domestic Express Mail, EMS does not offer a money-back service guarantee.

* * * * *

Miscellaneous Services

* * * * *

International Business Reply Service

* * * * *

[Revise the last sentence in the second paragraph to read as follows:]

***To utilize this service, USPS customers must establish an advance deposit account for business reply mail, participate in the Qualified Business Reply Mail (QBRM) program, and pay both an annual $150.00 permit fee and an annual $475.00 accounting fee.

* * * * *

- International Marketing,
International Business, 8-8-02

ICM UPDATES

International Customized Mail

We have combined ICM updates into one Postal Bulletin article to save space and paper. Twelve ICM updates appear here.

On June 4, 2002, the Postal Service amended an International Customized Mail (ICM) Service Agreement dated May 14, 2001. The Agreement was published on page 62 of Postal Bulletin 22057 (8-23-01). The Amendment modifies the Agreement to provide an extension to the existing Agreement. In accordance with International Mail Manual (IMM) 297.4, the Postal Service previously announced entering into an International Customized Mail Service Agreement with this Qualifying Mailer and now makes public the following information regarding this Amendment:

a. Term: May 14, 2001, through June 30, 2002.

b. Type of mail: Other provisions of the Agreement shall remain in force.

c. Destination countries: Other provisions of the Agreement shall remain in force.

d. Service provided by the Postal Service: Other provisions of the Agreement shall remain in force.

e. Minimum volume commitments: Other provisions of the Agreement shall remain in force.

f. Worksharing: Other provisions of the Agreement shall remain in force.

g. Rates: Other provisions of the Agreement shall remain in force.

On June 11, 2002, the Postal Service amended an International Customized Mail (ICM) Service Agreement dated January 1, 2001. The Agreement was published in Postal Bulletin 22044 (2-22-01, page 55). The purpose of this Amendment is to add Global Bulk Economy service to the Agreement. In accordance with International Mail Manual (IMM) 297.4, the Postal Service previously announced entering into an International Customized Mail (ICM) Service Agreement with this Qualifying Mailer and now makes public the following information:

a. Term: January 1, 2001, through December 31, 2004.

b. Type of mail: Global Bulk Economy (GBE). Letter- post mail as defined in IMM 241 that meets all applicable mailing standards may be sent in this service. Every item must conform to the mailing requirements set forth in the IMM for Qualifying Mail.

c. Destination countries: Other provisions of the Agreement shall remain in force.

d. Service provided by the Postal Service: Other provisions of the Agreement shall remain in force.

e. Minimum volume commitments: Other provisions of the Agreement shall remain in force.

f. Worksharing: The Mailer has agreed to:

1. Tender GBE at the following locations: USPS New Jersey International and Bulk Mail Center (NJI&BMC), 80 County Rd., Jersey City, NJ 07097-9998, or; USPS Oakland International Service Facility (OISF), 500 85th Avenue, Oakland, CA 94622.

2. Package mail as defined in IMM 241 that meets all applicable mailing standards.

3. Establish an advance deposit account or obtain a postage meter license issued by the Oakland, CA, Post Office, for mailings entered at OISF, and/or by the Newark, NJ, Post Office, for mailings entered at NJI&BMC. As an alternative, mailers who are participating in a PVDS program (see DMM750) may have the mail verified, accepted, and paid for at the mailer's plant or at the origin Post Office serving the mailer's plant if authorized under DMM P750.2.2. Plant-verified drop shipment mail must be transported by the Mailer to the drop shipment location, accompanied by PS Form 8125, Drop Shipment Clearance Document.

4. Present mailings to the Postal Service that have been physically separated by rate group, and specify the rate group on back of PS Tag 181 for country sacks and/or on the front of country pallet placards (when applicable).

5. Pay postage for GBE using an exclusive permit number.

g. Rates: Based on the Mailer's commitment to tender a minimum of $25 million in international postage in each calendar year of the Agreement, the mailer shall receive a discount of sixteen (16) percent off the base rates located in Exhibit 1 for Qualifying GBE mail.

Note: If Mailer does not tender at least $25 million in actual postage on an annualized basis, the Mailer must reimburse the Postal Service the amount of the additional discount if received above the discount earned subject to the Agreement in accordance with Exhibit 2.

Exhibit 1

Global Bulk Economy Base Rates

Guarantee, Exhibit 2, is modified to read as follows:

Exhibit 2

* Actual revenue received after any discount is applied

On June 18, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a qualifying mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:

a. Term: July 1, 2002, through June 30, 2003.

b. Type of mail: Global Express MailTM service (EMS). Every item must conform to the mailing requirements set forth in the IMM for Qualifying Mail.

c. Destination country: Canada.

d. Service provided by the Postal Service: The Postal Service has agreed to:

1. Furnish the Mailer, or Mailing Agent(s), with the postal equipment and postal supplies necessary for the use of Qualifying Mail.

2. Provide the Mailer, or Mailing Agent(s), with any training necessary to prepare mail shipments in conformity with the requirements of Qualifying Mail.

3. Provide the Mailer with technical assistance necessary to prepare the necessary information linkages, electronic data files, and data exchanges.

4. Arrange with carriers to transport Qualifying Mail to Canada, where the proper authority will affect delivery.

5. Return Global Express Mail (EMS) items receiving Customs Prepayment in Canada, whether refused by an addressee or undeliverable, to the Mailer at the same fees as for merchandise return service listed in Exhibit 1.

6. Furnish the Mailer with tracking reports, if applicable to the service, and delivery performance reports on a regular basis.

7. Present, at the Mailer's request, a customized binding Proposal detailing the number of hours required to complete a harmonization process. The Proposal shall be presented before the process begins.

8. Apply a Postal Service shipping label and Customs documentation to each package intended for delivery in Canada.

9. Send an electronic data file to Canada that will allow the Custom's officials to review the contents of each shipment before the packages arrive.

e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum commitment of at least $500,000 in international postage for Qualifying Mail.

f. Worksharing: The Mailer has agreed to:

1. Establish the necessary linkages to exchange data transmissions.

2. Exchange electronic information with the Postal Service according to the specifications and instructions the Postal Service provides.

3. Pay postage for Qualifying Mail according to the rate chart in Exhibit 2.

4. Pay postage to the Postal Service, either directly or through a Mailing Agent(s), for all Qualifying Mail by use of a permit imprint subject to the conditions stated in DMM P040 (with the exception that DMM P040.1.1 shall not apply) and IMM 152.3.

5. Provide the Postal Service via fax or email with notification of new permit numbers used for Qualifying Mail, 1 week in advance of using the new permit numbers.

6. Provide Postal Service acceptance sites a schedule of mailings, including the intended date of tender, weight, volume, and location where mail will originate, in accordance with instructions the Postal Service provides.

7. Present mailings to the Postal Service at the appropriate Postal Service processing facility where the mailings shall be accepted.

g. Rates: The Mailer has agreed to pay postage for Qualifying Mail according to the rate chart in Exhibit 2.

Exhibit 1
Unopened, Undeliverable, and Refused Items, and Opened and Resealed Merchandise Return Service

Exhibit 2
Global Express Mail (EMS) to Canada: Postal Service Labeling, Customs Pre-Advice, and Customs Prepayment

On June 21, 2002, the Postal Service amended an International Customized Mail Service Agreement effective February 23, 2002. The Agreement was published in Postal Bulletin 22074 (4-18-02, page 64). The Amendment modifies the Agreement to add Economy Parcel Post and International Surface Air LiftTM (ISAL) services and to remove language reflecting Postal Service pickup at the Mailer's plant. In accordance with International Mail Manual (IMM) 297.4, the Postal Service previously announced entering into an International Customized Mail Service Agreement with this qualifying mailer and now makes public the following information regarding this Amendment.

a. Term: All other provisions of the Agreement shall remain in force.

b. Type of mail: Global Express MailTM (EMS), Airmail Parcel Post, International Priority AirmailTM (IPA), International Surface Air Lift ServiceTM (ISAL), and Economy Parcel Post. Every item must conform to the mailing requirements set forth in the IMM for Qualifying Mail.

c. Destination countries: All other provisions of the Agreement shall remain in force.

d. Service provided by the Postal Service: The Postal Service has agreed to:

1. Furnish the Mailer or its agent(s) with the postal equipment and postal supplies required for the use of Qualifying Mail.

2. Provide the Mailer or its agent(s) with any training necessary to prepare mail shipments in conformity with the requirements for Qualifying Mail.

3. Arrange with carriers to transport Qualifying Mail to international destinations where the proper authority will effect delivery.

4. Provide the Mailer with technical assistance necessary to prepare the necessary information linkages, electronic data files, and data exchanges.

5. Return EMS items refused by an addressee and undeliverable EMS items to the Mailer via EMS at no charge provided that the return rate is no more than four (4) percent of total volume.

6. Return Airmail and Economy Parcel Post items refused by an addressee and undeliverable Airmail and Economy Parcel Post items to the Mailer according to the provisions of IMM 771.

e. Minimum volume commitment: For Global Express Mail (EMS), Airmail Parcel Post, and Economy Parcel Post items, the Mailer is required to meet an annualized minimum commitment of 100,000 packages.

f. Worksharing: The Mailer has agreed to dropship all mail to the J.T. Weeker International Service Center, 514 Express Center Drive, Chicago, IL 60688-9998, for Postal Service processing and dispatching.

g. Rates: The Mailer has agreed to:

1. Pay postage for Economy Parcel Post items at the published rate at the time of mailing.

2. Pay postage for ISAL service at a rate of five (5) percent off the published rate at the time of mailing.

On July 2, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a qualifying mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:

a. Term: July 16, 2002, through July 15, 2003.

b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.

c. Destination countries: Worldwide.

d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.

e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum of 600 pieces of EMS.

f. Worksharing: The Mailer has agreed to:

1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.

2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).

g. Rates: The Mailer has agreed to pay postage at a rate discounted at eight (8) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.

Exhibit 1

On July 2, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a qualifying mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:

a. Term: July 16, 2002, through July 15, 2005.

b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.

c. Destination countries: Worldwide.

d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.

e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum of 600 pieces of EMS.

f. Worksharing: The Mailer has agreed to:

1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.

2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).

g. Rates: The Mailer has agreed to pay postage at a rate discounted at eight (8) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.

Exhibit 1

On July 2, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a qualifying mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:

a. Term: July 16, 2002, through July 15, 2005.

b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.

c. Destination countries: Worldwide.

d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.

e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum of 600 pieces of EMS.

f. Worksharing: The Mailer has agreed to:

1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.

2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).

g. Rates: The Mailer has agreed to pay postage at a rate discounted at eight (8) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.

Exhibit 1

On July 2, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a qualifying mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:

a. Term: July 16, 2002, through July 15, 2003.

b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.

c. Destination countries: Worldwide.

d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.

e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum of 600 pieces of EMS.

f. Worksharing: The Mailer has agreed to:

1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.

2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).

g. Rates: The Mailer has agreed to pay postage at a rate discounted at eight (8) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.

Exhibit 1

On July 11, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a qualifying mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:

a. Term: July 25, 2002, through July 24, 2005.

b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.

c. Destination countries: Worldwide.

d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.

e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum of $20,000 in postage for EMS.

f. Worksharing: The Mailer has agreed to:

1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.

2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).

g. Rates: The Mailer has agreed to pay postage at a rate discounted at ten (10) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.

Exhibit 1

On July 16, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a qualifying mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:

a. Term: July 30, 2002, through July 29, 2003.

b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.

c. Destination countries: Worldwide.

d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.

e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum of 3,000 pieces of EMS or $60,000 in postage for EMS.

f. Worksharing: The Mailer has agreed to:

1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.

2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).

g. Rates: The Mailer has agreed to pay postage at a rate discounted at twelve (12) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.

Exhibit 1

On July 16, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a qualifying mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:

a. Term: July 30, 2002, through July 29, 2003.

b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.

c. Destination countries: Worldwide.

d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.

e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum of 600 pieces of EMS.

f. Worksharing: The Mailer has agreed to:

1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.

2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).

g. Rates: The Mailer has agreed to pay postage at a rate discounted at eight (8) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.

Exhibit 1

On July 16, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a qualifying mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:

a. Term: July 30, 2002, through July 29, 2005.

b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.

c. Destination countries: Worldwide.

d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.

e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum of 1,000 pieces of EMS or $20,000 in postage for EMS.

f. Worksharing: The Mailer has agreed to:

1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.

2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).

g. Rates: The Mailer has agreed to pay postage at a rate discounted at ten (10) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.

Exhibit 1

On July 16, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a qualifying mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:

a. Term: July 30, 2002, through July 29, 2003.

b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.

c. Destination countries: Worldwide.

d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.

e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum of 600 pieces of EMS.

f. Worksharing: The Mailer has agreed to:

1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.

2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).

g. Rates: The Mailer has agreed to pay postage at a rate discounted at eight (8) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.

Exhibit 1

- International Business, 8-8-02

Philately

STAMP ANNOUNCEMENT 02-33

American Bats Commemorative Stamps

The Postal Service will issue four 37-cent American Bats commemorative stamps (Item 453000) in a pressure- sensitive adhesive (PSA) pane of 20 stamps on September 13, 2002, in Austin, Texas. The stamps, designed by Phil Jordan, Falls Church, Virginia, and photographed by Merlin D. Tuttle, Austin, Texas, go on sale nationwide September 14, 2002. The pane may be split, and the stamps may be sold individually.

The American Bats commemorative stamps feature photographs of four different types of bats that live in the continental United States: the red bat, the pallid bat, the spotted bat, and the leaf-nosed bat. Of approximately 950 bat species in the world, 45 species are found in North America. The only true flying mammals, bats have long been feared and misunderstood, but are actually beneficial to humans. Bats help balance populations of night-flying insects, including mosquitoes and pests that cost farmers billions of dollars annually. Bats are vital to the pollination of desert plants in the American Southwest. Contrary to popular myth, bats are not blind, and many have superb night vision. Also contrary to myth, contracting rabies from bats is extremely remote and studies have shown that bats accounted for an average of only 1.5 human deaths annually during the past 20 years in the United States and Canada combined.

How to Order the First Day of Issue Postmark

Customers have 30 days to obtain the first day of issue postmark by mail. They may purchase new stamps at their local Post Office, by telephone at 800-STAMP-24, and at the Postal Store Web site at www.usps.com. They should affix the stamps to envelopes of their choice, address the envelopes (to themselves or others), and place them in a larger envelope addressed to:

AMERICAN BATS COMMEMORATIVE STAMPS
POSTMASTER
8225 CROSS PARK DR
AUSTIN TX 78710-9998

After applying the first day of issue postmark, the Postal Service will return the envelopes through the mail. There is no charge for the postmark. All orders must be postmarked by October 15, 2002.

Stamp Fulfillment Services (SFS) also offers first day covers for new stamp issues and Postal Service stationery items postmarked with the official first day of issue cancellation. Each item has an individual catalog number and is offered in the quarterly USA Philatelic catalog. Customers may request a free catalog by telephoning 800-STAMP-24 or writing to:

INFORMATION FULFILLMENT
DEPT 6270
US POSTAL SERVICE
PO BOX 219014
KANSAS CITY MO 64121-9014

First day covers remain on sale for at least 1 year after the stamps' issuance.

Philatelic Products

There are no philatelic products for this stamp issue.

Distribution: 37-Cent American Bats Commemorative Stamps, Item 453000

Stamp distribution offices (SDOs) will receive their full standard automatic distribution quantity for a PSA sheet stamp. Distributions are rounded up to the nearest master carton size (40,000 stamps).

Initial Supply to Post Offices

SDOs will make a subsequent automatic distribution to Post Offices for their full standard automatic distribution quantities using PS Form 3309, Advice of Shipment/Stamp Invoice, and PS Form 17, Stamp Requisition. SDOs must not distribute stamps to Post Offices before September 9, 2002.

Philatelic Requirement

SDOs with authorized philatelic centers will receive an automatic distribution of these stamps in six positions for subsequent distribution to each philatelic window.

Additional Supply

Post Offices requiring additional stamps must requisition them from their designated SDO using PS Form 17. SDOs requiring additional stamps must order them from the appropriate accountable paper depository (APD) using PS Form 17.

For fulfilling supplemental orders from SDOs, the San Francisco, Chicago, Memphis, and New York APDs will each receive 800,000 additional stamps, and the Denver APD will receive 360,000 additional stamps.

Sales Policy

All Post Offices must acquire and maintain a supply of each new commemorative stamp as long as customer demand exists, until inventory is depleted, or until the stamp is officially withdrawn from sale. If supplies run low, Post Offices must reorder additional quantities using their normal ordering procedures.

- Stamp Services,
Government Relations and Public Policy, 8-8-02

STAMP ANNOUNCEMENT 02-34

Women in Journalism Commemorative Stamps

The Postal Service will issue four 37-cent Women in Journalism commemorative stamps (Item 453200) in a pressure-sensitive adhesive (PSA) pane of 20 stamps on September 14, 2002, in Fort Worth, Texas. The stamps, designed and illustrated by Fred Otnes, West Redding, Connecticut, go on sale nationwide September 15, 2002. The pane may be split, and the stamps may be sold individually.

In 2002, the Postal Service pays tribute to four accomplished women in journalism with this pane of 20 stamps. Each woman journalist is being honored on a postage stamp for the first time. Nellie Bly, Ida M. Tarbell, Marguerite Higgins, and Ethel L. Payne blazed the trail for women in the field of journalism and entered the field of investigative journalism, war correspondence, and political reporting. Through their work they won awards and fame and opened doors for future women journalists.

How to Order the First Day of Issue Postmark

Customers have 30 days to obtain the first day of issue postmark by mail. They may purchase new stamps at their local Post Office, by telephone at 800-STAMP-24, and at the Postal Store Web site at www.usps.com. They should affix the stamps to envelopes of their choice, address the envelopes (to themselves or others), and place them in a larger envelope addressed to:

WOMEN IN JOURNALISM COMMEMORATIVE STAMPS
POSTMASTER
DOWNTOWN STATION
251 WEST LANCASTER AVE
FORT WORTH TX 76102-9998

After applying the first day of issue postmark, the Postal Service will return the envelopes through the mail. There is no charge for the postmark. All orders must be postmarked by October 15, 2002.

Stamp Fulfillment Services (SFS) also offers first day covers for new stamp issues and Postal Service stationery items postmarked with the official first day of issue cancellation. Each item has an individual catalog number and is offered in the quarterly USA Philatelic catalog.

Customers may request a free catalog by telephoning 800-STAMP-24 or writing to:

INFORMATION FULFILLMENT
DEPT 6270
US POSTAL SERVICE
PO BOX 219014
KANSAS CITY MO 64121-9014

First day covers remain on sale for at least 1 year after the stamps' issuance.

Philatelic Products

There are no philatelic products for this stamp issue.

Distribution: 37-Cent Women in Journalism Commemorative Stamps, Item 453200

Stamp distribution offices (SDOs) will receive one-half of their standard automatic distribution quantities for a PSA sheet stamp. Distributions are rounded up to the nearest master carton size (40,000 stamps).

Initial Supply to Post Offices

SDOs will make a subsequent automatic distribution to Post Offices for one-half of their standard automatic distribution quantities using PS Form 3309, Advice of Shipment/Stamp Invoice, and PS Form 17, Stamp Requisition. SDOs must not distribute stamps to Post Offices before September 9, 2002.

Philatelic Requirement

SDOs with authorized philatelic centers will receive an automatic distribution of these stamps in six positions for subsequent distribution to each philatelic window.

Additional Supply

Post Offices requiring additional stamps must requisition them from their designated SDO using PS Form 17. SDOs requiring additional stamps must order them from the appropriate accountable paper depository (APD) using PS Form 17.

For fulfilling supplemental orders from SDOs, the San Francisco, Chicago, Memphis, and New York APDs will each receive 200,000 additional stamps, and the Denver APD will receive 80,000 additional stamps.

Sales Policy

All Post Offices must acquire and maintain a supply of each new commemorative stamp as long as customer demand exists, until inventory is depleted, or until the stamp is officially withdrawn from sale. If supplies run low, Post Offices must reorder additional quantities using their normal ordering procedures.

- Stamp Services,
Government Relations and Public Policy, 8-8-02

STAMP ANNOUNCEMENT 02-35

Neuter or Spay Commemorative Stamps

The Postal Service will issue two 37-cent Neuter or Spay commemorative stamps (Item 452500) in a pressure- sensitive adhesive (PSA) pane of 20 stamps on September 20, 2002, in Denver, Colorado. The stamps, designed by Derry Noyes, Washington, DC, and based on photographs taken by Sally Andersen-Bruce, go on sale nationwide September 20, 2002. The pane may be split, and the stamps may be sold individually.

An estimated 70,000 cats and dogs are born each day in the United States. Animal shelters and veterinarians urge pet owners to spay or neuter their pets in order to combat the problem of animal overpopulation. Spaying and neutering pets can lead to better health and longer lives. The puppy, Kirby, and kitten, Samantha, featured on the stamp pane were adopted from no-kill animal shelters, and both are enjoying life in Connecticut. With the issuance of these stamps, the Postal Service continues its tradition of raising public awareness of social issues.

How to Order the First Day of Issue Postmark

Customers have 30 days to obtain the first day of issue postmark by mail. They may purchase new stamps at their local Post Office, by telephone at 800-STAMP-24, and at the Postal Store Web site at www.usps.com. They should affix the stamps to envelopes of their choice, address the envelopes (to themselves or others), and place them in a larger envelope addressed to:

NEUTER OR SPAY COMMEMORATIVE STAMPS
POSTMASTER
951 20TH ST
DENVER CO 80202-9998

After applying the first day of issue postmark, the Postal Service will return the envelopes through the mail. There is no charge for the postmark. All orders must be postmarked by October 21, 2002.

Stamp Fulfillment Services (SFS) also offers first day covers for new stamp issues and Postal Service stationery items postmarked with the official first day of issue cancellation. Each item has an individual catalog number and is offered in the quarterly USA Philatelic catalog. Customers may request a free catalog by telephoning 800-STAMP-24 or writing to:

INFORMATION FULFILLMENT
DEPT 6270
US POSTAL SERVICE
PO BOX 219014
KANSAS CITY MO 64121-9014

First day covers remain on sale for at least 1 year after the stamps' issuance.

Philatelic Products

There are no philatelic products for this stamp issue.

Distribution: 37-Cent Neuter or Spay Commemorative Stamp, Item 452500

Stamp distribution offices (SDOs) will receive double their full standard automatic distribution quantity, shipped in two equal waves. Wave 1 shipments began July 23, 2002, and will be completed August 21, 2002. Wave 2 shipments will begin September 18, 2002, and will be completed October 9, 2002. Distributions are rounded up to the nearest master carton size (40,000 stamps).

Initial Supply to Post Offices

From wave 1 shipments, SDOs will make a subsequent automatic distribution to Post Offices for their full standard automatic distribution quantities using PS Form 3309, Advice of Shipment/Stamp Invoice, and PS Form 17, Stamp Requisition. SDOs must not distribute stamps to Post Offices before September 16, 2002.

Philatelic Requirement

SDOs with authorized philatelic centers will receive an automatic distribution of these stamps in six positions for subsequent distribution to each philatelic window.

Additional Supply

Post Offices requiring additional stamps must requisition them from their designated SDO using PS Form 17. SDOs requiring additional stamps must order them from the appropriate accountable paper depository (APD) using PS Form 17.

For fulfilling supplemental orders from SDOs, the San Francisco, Chicago, Memphis, and, New York APDs will each receive 2,200,000 additional stamps, and the Denver APD will receive 880,000 additional stamps.

Sales Policy

All Post Offices must acquire and maintain a supply of each new commemorative stamp as long as customer demand exists, until inventory is depleted, or until the stamp is officially withdrawn from sale. If supplies run low, Post Offices must reorder additional quantities using their normal ordering procedures.

- Stamp Services,
Government Relations and Public Policy, 8-8-02

Pictorial Cancellations Announcement

As a community service, the Postal Service offers pictorial cancellations to commemorate local events celebrated in communities throughout the nation. A list of events for which pictorial cancellations are authorized appears below. If available, the sponsor of the pictorial cancellation appears in italics under the date. Also provided, as space permits, are illustrations of those cancellations that were reproducible and available at press time.

People attending these local events may obtain the cancellation in person at the temporary Post Office station established there. Those who cannot attend the event, but who wish to obtain the cancellation, may submit a mail order request. Pictorial cancellations are available only for the dates indicated, and requests must be postmarked no later than 30 days following the requested pictorial cancellation date.

All requests must include a stamped envelope or postcard bearing at least the minimum First-Class MailŪ postage. Items submitted for cancellation may not include postage issued after the date of the requested cancellation. Such items will be returned unserviced.

Customers wishing to obtain a cancellation should affix stamps to any envelope or postcard of their choice, address the envelope or postcard to themselves or others,insert a card of postcard thickness in envelopes for sturdiness, and tuck in the flap. Place the envelope or postcard in a larger envelope and address it to: PICTORIAL CANCELLATIONS, followed by the NAME OF THE STATION,ADDRESS, CITY, STATE, ZIP + 4 CODE, exactly as listed below (using all capitals and no punctuation, except the hyphen in the ZIP + 4 code).

Customers can also send stamped envelopes and postcards without addresses for cancellation, as long as they supply a larger envelope with adequate postage and their return address. After applying the pictorial cancellation, the Postal Service returns the items (with or without addresses) under addressed protective cover.

- Stamp Services,
Government Relations and Public Policy, 8-8-02

Special Cancellation Die Hubs

Postmasters and plant managers who have any of the special cancellation die hubs listed below may use them for the periods designated. At the end of the period, these die hubs must be withdrawn and stored. Postmasters and plant managers who do not have these special die hubs may not request them from the sponsors.

Post Offices

FY2003 A/P Planner in Material Distribution Center

The FY2003 A/P Action Planner has been updated and contains relevant and useful information to assist you in generating revenue and in satisfying the needs of your employees and customers.

The FY2003 A/P Action Planner is now in the Material Distribution Center (MDC). There is no automatic distribution of these planners. The individual cost is $2.93.

You can order the FY2003 A/P Action Planner by one of the following means:

• Touch Tone Order Entry: Call 800-332-0317, choose option 1, then option 2.

Note: You must be registered to use TTOE. To register, call 800-332-0317, choose option 8, extension 2925, and follow the prompts to leave a message (wait 48 hours after registering before you place your first order).

• e-mail: Complete PS Form 7380, MDC Supply Requisition (manually or by using F3Fill), and send it as an attachment to the e-mail address MDC Customer Service or to mcustome@email.usps.gov.

• Mail: Mail a completed PS Form 7380 to the MDC at the following address:

SUPPLY REQUISITIONS
MATERIAL DISTRIBUTION CENTER
500 SW GARY ORMSBY DR
TOPEKA KS 66624-9702

The relevant ordering information for the FY2003 A/P Action Planner is as follows:

PSIN: O101
Description: FY2003 A/P Action Planner
PSN: 7610-03-000-5022
Unit of Issue: EA (each)
Minimum Order Quantity: 1
Bulk Pack Quantity: 28
Price: $2.93

- Customer Events,
Service and Market Development, 8-8-02

ORDERING INSTRUCTIONS/REMINDER

Miscellaneous Cardboard Boxes

If your local supply of Mail Transport Equipment (MTE) rolling stock is insufficient, you may consult with your Area Mail Transport Equipment specialist (AMTES) to order miscellaneous cardboard boxes as a substitute for the rolling stock.

If the AMTES can validate that your local supply of MTE rolling stock is insufficient, he or she will check on the local availability of reusable miscellaneous cardboard boxes.

Finally, if the AMTES finds that no MTE rolling stock and no reusable miscellaneous cardboard are available, your AMTES may place an order for miscellaneous cardboard boxes through one of the two (2) national contracts. Those contracts are the mandated sources.

- Mail Transport Equipment,
Network Operations, Management, 8-8-02

REMINDER

Retrieval of Plastic Label Holders

We have been notified that postal facility opening units (LDC 010) are not saving the plastic label holders used to close and address plastic sacks destinating at their locations. We have also noted that the national inventory of plastic label holders has fallen far below the inventory levels of sacks on which they are used.

Plastic label holders are reusable and must not be thrown away. Do not intentionally remove them from the draw tapes of sacks on which they are attached. After emptying each plastic sack, remove the label from the label holder, and prepare the sack/label holder combination for return to the serving Mail Transport Equipment (MTE) service center.

Consolidate separated label holders from their sacks for return to the MTE service center, along with the sacks. Please contact your serving area mail transport equipment specialist (AMTES) for more site-specific shipping information.

Following is a list of AMTESs and their contact information.

- Mail Transport Equipment,
Network Operations Management, 8-8-02

Retail

NOTICE

Fee Increase - Passport Applications

Effective August 19, 2002, the execution fee charged by the Postal Service for passport applications will be increased from $15 to $30. This change is applicable to Form DS-11, Application for U.S. Passport or Registration.

The Department of State, Passport Services Office, will issue a new form reflecting the new fee. The old form may be used until Monday, August 19, 2002, but should be discarded and recycled after that date. Customers may continue to use the old form as long as they include the required information and submit the correct new fee. Inform customers of the new form, but continue to accept the old one.

Signs with the new fees and an update for the Passport Agent's Reference Guide (PARG) are being sent separately from the Passport Services Office to each passport acceptance location.

- Retail Marketing,
Service and Market Development, 8-8-02

Supply Management

NEW MANAGEMENT INSTRUCTION

Economic Pay Adjustments for Highway and Inland Domestic Water Contracts

Supply Management has released Management Instruction (MI) PM-4.4.1-2002-3, Economic Pay Adjustments for Highway and Inland Domestic Water Contracts. Clause B-65 (Adjustments to Compensation) of the Purchasing Manual states that an adjustment shall be made in accordance with any Postal Service MI governing adjustments in effect on the date of the adjustment. Therefore, effective August 8, 2002, this MI applies to all highway and domestic inland water route contracts.

MI PM-4.4.1-2002-3 establishes guidelines and procedures for making economic pay adjustments for regular and temporary highway and inland domestic water contracts. It updates guidelines pertaining to fuel reimbursement allowances and fuel purchase plans. It also clarifies the application of economic adjustments for collective bargaining agreements, as defined by the Department of Labor in the Service Contract Act.

This MI obsoletes MI PO-530-97-1 (of the same name). Please discard/recycle all copies of the old MI.

MI PM-4.4.1-2002-3 is available online to postal employees through the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on MIs. Contractors can access the document online at www.usps.com/publications; click on Management Instructions. The MI will also be available through the Material Distribution Center; look for an announcement about ordering instructions in a future issue of the Postal Bulletin.

- Transportation Portfolio,
Supply Management, 8-8-02

0401B Central Delivery Keylock - No Longer at Material Distribution Center

The 0401 Central Delivery keylock, which was developed for use on 2900 series Post Office boxes in nonpostal locations, will no longer be available from the Material Distribution Center (MDC).

The keylocks are commercially available from two sources. Procure the locks directly from those sources, which are listed below:

XL LOCK MANUFACTURING
2624 LAVERY COURT
NEWBURY PARK CA 91320

805-483-1838
(vendor part #212-K-2)

WIND CORPORATION
14 FINANCE DR
DANBURY CT 06810-4132

800-WIND-CORP (800-946-3267) or 203-778-1001
(vendor part #10414-B-USPS)

- Operations,
Supply Management, 8-8-02

Postal Bulletin Distribution

The GPO distributes the Postal Bulletin for the Postal Service to all postal facilities except classified stations and branches, contract postal units, and detached mail units, which receive copies from their administrative post office. The Postal Bulletin is also available online at http://www.usps.com (click on Info, then Postal Periodicals and Publications).

If your postal facility has access to cc:Mail, you may send a request for a new subscription order, an address and/or quantity change, or a subscription query to the cc:Mail address POSTAL BULLETIN. If you are using another email product, you can use the Internet emailaddress pbulleti@email.usps.gov.

If you do not have access to email, you may complete the order form and mail it to:

ATTN POSTAL BULLETIN
US POSTAL SERVICE
475 L'ENFANT PLZ SW RM 5540
WASHINGTON DC 20260-5540

Either way you send it, please include the "PO0"subscription number from your address label.