This office will be CLOSED

Monday,
October 14, 2002,

to observe
Columbus Day.

Finance

Handbook F-1 Revision

AIC Change - Sure Money (Dinero Seguro) Refunds

Effective AP-1, FY2003, Post Offices will use two new AICs to record Sure Money (Dinero Seguro®) refunds. Offices authorized for Sure Money transactions will use AIC 645, Sure Money Refund of Principal, and AIC 646, Sure Money Refund of Fees. Refunds for Sure Money principal and fees will be processed locally and all supporting documentation will be filed at the local unit.

We will incorporate this revision into the next printed version of Handbook F-1 and into the next update of the online version accessible on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs.

Handbook F-1, Post Office Accounting Procedures

* * * * *

Appendix A Account Identifier Code and General Ledger Account Crosswalk

* * * * *

[Add two new AICs to read as follows:]

* * * * *

- Revenue and Field Accounting,
Finance, 9-5-02

HANDBOOK F-1 REVISION

Statement of Account Differences - Eliminated

Effective AP-1, FY2003, Post Offices will no longer use statement of difference accounts for statement of account (SOA) cash and inventory shortages and overages. Therefore, AIC 217, Cash Short; AIC 631, Cash Over; AIC 219, Postage Inventory Short; and AIC 635, Postage Inventory Over, will be deactivated and placed on the reserve AIC list.

Two new accounts, AIC 247, Financial Differences - Over, and AIC 647, Financial Differences - Short, will be used by the Accounting Service Center (ASC) for adjustments related to banking, postage inventory, and SOA discrepancies found during SOA reconciliation process. The new accounts will debit or credit the unit's expense account by the corresponding Post Office finance number and Unit ID. An exception report will be forwarded to the District Finance manager and the Internal Control Group (ICG) to be forwarded to Post Office management.

New process for overages and shortages:

• Post Offices will use AIC 247, Financial Differences - Over, to record overages.

• Post Offices will use AIC 647, Financial Differences - Short, to record shortages.

• For discrepancies found in banking, postage inven- tory, and miscellaneous items during SOA reconciliation process, the ASC will debit or credit the unit's expense account by the corresponding Post Office finance number and Unit ID.

• The district finance office will generate exception and trend reports for analysis and will forward to the Post Office management.

• Post Office will research discrepancies discovered during the SOA reconciliation process.

• If adjustments are required at the Post Office level, the Post Office must have supporting documentation on file and perform the required adjustment using AIC 247 or AIC 647.

The district finance office will monitor activities in AICs 247 and 647, and district finance staff will perform trend analysis.

We will incorporate these revisions into the next printed version of Handbook F-1 and into the next update of the online version accessible on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs.

Handbook F-1, Post Office Accounting Procedures

* * * * *

[Revise title of Chapter 5 as follows:]

5 Trust, Suspense, and Financial Differences

* * * * *

[Replace title and first paragraph of 53 as follows:]

53 Statement of Account Reconciliation

The Eagan ASC audits and reconciles Post Office statements of account using information from internal and external sources about stamp stock shipments, banking transactions, debit or credit cards, money orders, and centralized trust account activities. The ASC debits or credits a Post Office's expense account if it finds discrepancies during the reconciliation process.

531 Responsibilities

[Replace all of the existing text in 531 with the following:]

Eagan ASC

The Eagan ASC is responsible for auditing and reconciling Post Office statements of account. The ASC debits or credits any banking and/or inventory shortage and overages found during the reconciliation process to the Post Office's expense account.

Statement of Account Office - Postmaster

Post Offices researches discrepancies discovered during the SOA reconciliation process. If adjustments are required at the Post Office level, the Post Office must keep supporting documentation on file and perform the required adjustment using AIC 247, Financial Differences - Over, or AIC 647, Financial Differences - Short.

District Finance Office

District finance office monitors activities in AIC 247 and AIC 647 through exception and trend analysis reports. District finance offices also resolves discrepancies for any SFAP offices.

Internal Control Group

ICG staff at the district finance office forwards exception reports to Post Office management for research and correction.

[Revise title of 532 as follows:]

532 Making Adjustments

[Replace all of the existing text in 532 with the following:]

For discrepancies found in banking, postage inventory, and miscellaneous items during statement of account reconciliation process, the ASC will debit or credit the Post Office's expense account by the corresponding Post Office finance number and Unit ID. The district finance office will generate exception and trend reports and forwardthem to the Post Office for analysis and research. If adjustments are needed for an item previously expensed, the Post Office must have supporting documentation on file and perform the required adjustment using AIC 247 or AIC 647.

[Delete 533, Disputing Audit Differences.]

* * * * *

Appendix A Account Identifier Code and General Ledger Account Crosswalk

* * * * *

[Revise the title and description of AICs 217, 219, 631, and 635 as follows:]

[Add new AICs 247 and 647 as follows:]

- Revenue and Field Accounting,
Finance, 9-5-02

HANDBOOK F-1 REVISION

COD Transactions at Postal Service Retail Offices

Effective AP-2, FY2003, postal retail offices will no longer use AIC 050, COD Funds Received, and AIC 450, COD Funds Withdrawn, to record COD activity. Instead, postal retail offices will follow the steps below. IRT retail offices made this change starting June 30th; now, all retail offices will make the change. AICs 050 and 450 will be deactivated and placed on the reserve AIC list.

Customers receiving COD deliveries may pay by check or money order payable to the mailer/sender, or cash. For customers who pay in cash:

• The sales and services associate collects from the customer the amount of the COD article plus the money order fee.

• The sales and services associate immediately issues a money order for the amount of the COD.

• The sales and services associate attaches the money order to the corresponding PS Form 3816, COD Mailing and Delivery Receipt (COD tag).

• The retail office detaches the money order from PS Form 3816, sends the money order to the mailer/sender, attaches the money order receipt to the PS Form 3816, and files the form locally.

• For CODs paid with check or money order payable to the mailer/sender, the retail office ensures the check or money order number is recorded on the back of PS Form 3816, files the form locally, and mails the check or money order to the mailer/sender.

For carrier-delivered COD articles:

• Carrier must submit the PS Form 3816 with the check or money order payable to the mailer/sender, or cash, to the clearing employee with a completed PS Form 3821, Clearance Receipt. (Cash payments must include COD amount plus the money order fee.)

• Clearing employee records all COD funds collected on PS Form 3822, COD Tag Transmittal.

• Carrier must forward PS Form 3822 and PS Form 3816 with the check or money order payable to the mailer/sender, or cash, to the retail office for processing.

• Retail office issues money order(s) for cash payment of CODs, sends money order to the mailer/sender, attaches the money order receipt to the PS Form 3816, and files the form locally.

• For CODs paid with check or money order payable to the mailer/sender, the retail office ensures the check or money order number is recorded on the back of PS Form 3816, files the form locally, and mails the check or money order to the mailer/sender.

We will incorporate these revisions into the next printed version of Handbook F-1 and into the next update of the online version accessible on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs.

Handbook F-1, Post Office Accounting Procedures

* * * * *

[Revise title of Chapter 5 as follows:]

5 Trust, Suspense, and Financial Differences

* * * * *

51 Trust Funds

[Capitalize the "f" in funds as follows:]

511 Types of Trust Funds

* * * * *

[Delete 511.2, Accumulated Funds]

* * * * *

513 Other Trust Account Control

[Delete 513.1, Controlling Accumulated Funds]

* * * * *

514 Clearing Trust Items

* * * * *

[In the table, in the section entitled "Accumulated funds (master trust)," delete "CODs" in the "Item" column and its associated text in the "Accounting Entry" column.]

* * * * *

7 Accounting for Nonstamp Revenue

* * * * *

78 Customs Collection and Collect on Delivery

* * * * *

782 Collect On Delivery

[Replace 782.1 through 782.4 with the following:]

Customers receiving COD deliveries may pay by check or money order payable to the mailer/sender or cash. For customers who pay in cash:

• The sales and services associate collects from the customer the amount of the COD article plus the money order fee.

• The sales and services associate immediately issues a money order for the amount of the COD.

• The sales and services associate attaches the money order to the corresponding PS Form 3816, COD Mailing and Delivery Receipt (COD tag).

• The retail office detaches the money order from PS Form 3816, sends the money order to the mailer/sender, attaches the money order receipt to the PS Form 3816, and files the form locally.

• For CODs paid with check or money order payable to the mailer/sender, the retail office ensures the check or money order number is recorded on the back of PS Form 3816, files the form locally, and mails the check or money order to the mailer/sender.

For carrier-delivered COD articles:

• Carrier must submit the PS Form 3816 with the check or money order payable to the mailer/sender, or cash, to the clearing employee with a completed PS Form 3821, Clearance Receipt. (Cash payments must include COD amount plus the money order fee.)

• Clearing employee records all COD funds collected on PS Form 3822, COD Tag Transmittal.

• Carrier must forward PS Form 3822 and PS Form 3816 with the check or money order payable to the mailer/sender, or cash, to the retail office for processing.

• Retail office issues money order(s) for cash payment of CODs and sends money order to the mailer/sender, attaches the money order receipt to the PS Form 3816, and files the form locally.

• For CODs paid with check or money order payable to the mailer/sender, the retail office ensures the check or money order number is recorded on the back of PS Form 3816, files the form locally, and mails the check or money order to the mailer/sender.

Refer to POM 815.2 for complete procedures on COD delivery and payment.

[Renumber existing 782.5 as new 782.1.]

* * * * *

Appendix A Account Identifier Code and General Ledger Account Crosswalk

* * * * *

[Revise the Title and Description of AICs 050 and 450 as follows:]

* * * * *

- Revenue and Field Accounting,
Finance, 9-5-02

CLARIFICATION

Lobby Service Collection

This article clarifies the article "Handbook F-1 Revision: Lobby Service Collection" in Postal Bulletin 22081 (7-25-02, page 34). Post Offices that do not have or that have not modified contracts with their lobby machine (copier) vendors must adhere to the following process:

• Collect funds from lobby machines (copiers), record the funds into AIC 123, Lobby Services Revenue, and deposit the funds.

• Upon receipt of an invoice from the vendor, pay the vendor with a no-fee money order and record the payment into AIC 535, Refunds of Fees.

• Complete PS Form 3533, Application and Voucher for Refund of Postage, Fees and Services, obtain a supervisor signature on the form, and file the form locally.

• Keep a log of these transactions.

- Revenue and Field Accounting,
Finance, 9-5-02

REMINDER

Travel Advances for Bargaining Unit Employees

Managers should no longer issue travel advances from imprest funds to bargaining unit employees.

Bargaining unit employees have two methods for obtaining a travel advance:

• Bargaining unit employees who participate in the eTravel pilot program and who have a Citibank travel credit card should use the card to obtain travel advances.

• Bargaining unit employees who do not have a Citibank travel credit card should go through the Accounts Payable and Reporting System (APARS). They must obtain their advances well before their travel dates so that their managers will have time to process their advances. In emergency situations only, managers may issue travel advances locally.

- National Accounting,
Finance, 9-5-02

eTravel Pilot Roll-Out for Bargaining Unit Employees

In July 2002, we began a pilot of the roll-out of the eTravel system for bargaining unit employees who travel on official Postal Service business. The first bargaining unit employees enrolled and trained in the pilot were those assigned to the accounting service centers (ASCs) and integrated business system solution centers (IBSSCs). We will expand the pilot of the system for other bargaining unit employees in selected districts beginning September 5, 2002. We anticipate that all bargaining unit employees who travel will be enrolled in the eTravel system by the end of postal quarter 2, fiscal year 2003.

Postal Service managers are responsible for ensuring that Citibank Government Card Services issues government travel cards to employees who are enrolled in

eTravel. Travelers must use the Citibank government travel card to:

• Obtain airline tickets.

• Obtain cash advances for travel.

• Pay for hotel and transportation charges.

The Postal Service will pay Citibank directly for reimbursable expenses charged to the travel card after the traveler submits, and his or her manager approves, an eTravel expense report. The preferred method of travel reimbursement for items not charged to the travel card is electronic funds transfer (EFT) to a bank account designated by the traveler.

For additional information, contact your area eTravel coordinator.

- National Accounting,
Finance, 9-5-02

INSTRUCTION TO POST OFFICES

Discontinuance/Destruction of International Money Order (ATI) Form Sets

On August 10, 2002, the Postal Service discontinued standard international postal money orders, both incoming and outgoing. Therefore, the Authorization to Issue an International Money Order (ATI) form set has been discontinued. Post Offices should do the following:

• Destroy ATI form sets by tearing or cutting them into eight pieces or more.

• Certify by memorandum that the form sets have been destroyed using the memorandum on page 10 of this Postal Bulletin.

• Send the certification memorandum to the following address:

MONEY ORDER BRANCH
US POSTAL SERVICE
PO BOX 82441
ST LOUIS MO 63182-2441

Note: POS ONE offices must withdraw the ATI form sets from the POS ONE inventory system before destruction and then follow the steps above.

- Revenue and Field Accounting,
Finance, 9-5-02

International Mail

ICM UPDATE

International Customized Mail

On August 8, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:

a. Term: August 23, 2002, through August 22, 2003.

b. Type of mail: Global Express MailTM (EMS) and Airmail Parcel Post. Every item must conform to the mailing requirements set forth in the IMM for Qualifying Mail.

c. Destination country: Canada.

d. Service provided by the Postal Service: The Postal Service has agreed to:

1. Furnish the Mailer, or its agent(s), with the postal equipment and postal supplies required for the use of Qualifying Mail.

2. Provide the Mailer, or its agent(s), with any training necessary to prepare mail shipments in conformity with the requirements of Qualifying Mail.

3. Provide the Mailer with technical assistance necessary to prepare the necessary information linkages, electronic data files, and data exchanges.

4. Pick up mailings at the Mailer's plant.

5. Arrange with carriers to transport Qualifying Mail to Canada, where the proper authority will effect delivery.

6. Return EMS items and Airmail Parcel Post items receiving Customs Pre-Payment, whether refused by an addressee or undeliverable, to the Mailer at the fees listed in Exhibit 1.

7. Furnish the Mailer with tracking reports, if applicable to the service, and delivery performance reports on a regular basis.

8. Provide a customized binding Proposal detailing the number of hours required to complete a har- monization process at the Mailer's request. The Proposal shall be presented before the process begins.

9. Apply a Postal Service shipping label and Customs documentation to each package.

10. Send an electronic data file to Canada that will allow the Customs officials to review the contents of each shipment before the packages arrive.

e. Minimum volume commitment: The Mailer has agreed to meet an annualized minimum volume commitment of at least 5,000 pieces of Qualifying Mail or an annualized minimum commitment of $100,000 in international postage for Qualifying Mail.

f. Worksharing: The Mailer has agreed to:

1. Establish the necessary linkages to exchange data transmissions.

2. Exchange electronic information with the Postal Service according to the specifications and instructions the Postal Service provides.

3. Pay postage to the Postal Service, either directly or through a mailing agent(s), for all Qualifying Mail by use of a permit imprint subject to the conditions stated in DMM P040, with the exception that DMM P040.1.1 shall not apply, and IMM 152.3.

4. Provide the Postal Service via fax or email with notification of new permit numbers used for Qualifying Mail 1 week in advance of using the new permit numbers.

5. Provide Postal Service acceptance sites with a schedule of mailings, including the intended date of tender, weight, volume, and location where mail will originate, in accordance with instructions the Postal Service provides.

6. Present mailings to the Postal Service at the Mailer's plant.

7. Pay for any requested harmonization at a rate of $250 per hour.

8. Pay for the return of undeliverable or refused EMS and Airmail Parcel Post items receiving Customs Pre-payment in Canada at the rates listed in Exhibit 1.

g. Rates: The Mailer has agreed to pay postage for Qualifying Mail according to the rate charts in Exhibit 2.

Exhibit 1
Fees for Return of Unopened, Undeliverable, and Refused Items

Exhibit 2
Global Express MailTM (EMS)
Postal Service Labeling, Customs Pre-Advice, and Customs Prepayment

Exhibit 2 Continued
Airmail Parcel Post
Postal Service Labeling, Customs Pre-Advice, and Customs Prepayment

- International Business, 9-5-02

Philately

STAMP ANNOUNCEMENT 02-37

Holiday Celebrations - Kwanzaa

The Postal Service will issue a 37-cent Kwanzaa special stamp (Item 563500) in a pressure-sensitive adhesive (PSA) pane of 20 on October 10, 2002, in Washington, DC. The stamp, designed by Synthia Saint James, Los Angeles, California, goes on sale nationwide October 11, 2002. There will be no ceremony.

The stamp, which is being reissued with a new denomination, was first issued in 1997 as part of the Holiday Celebrations series. This special stamp features the seven symbols that are used to celebrate the seven principles that are the foundation of Kwanzaa.

How to Order the First Day of Issue Postmark

Customers have 30 days to obtain the first day of issue postmark by mail. They may purchase new stamps at their local Post Office, by telephone at 800-STAMP-24, and at the Postal Store Web site at www.usps.com. They should affix the stamps to envelopes of their choice, address the envelopes (to themselves or others), and place them in a larger envelope addressed to:

HOLIDAY CELEBRATIONS KWANZAA
POSTMASTER
SPECIAL CANCELLATIONS
PO BOX 92282
WASHINGTON DC 20090-2282

After applying the first day of issue postmark, the Postal Service will return the envelopes through the mail. There is no charge for the postmark. All orders must be postmarked by November 9, 2002.

Stamp Fulfillment Services (SFS) also offers first day covers for new stamp issues and postal stationery items postmarked with the official first day of issue cancellation. Each item has an individual catalog number and is offered in the quarterly USA Philatelic catalog. Customers mayrequest a free catalog by telephoning 800-STAMP-24 or writing to:

INFORMATION FULFILLMENT
DEPT 6270
US POSTAL SERVICE
PO BOX 219014
KANSAS CITY MO 64121-9014

First day covers remain on sale for at least 1 year after the stamp's issuance.

Philatelic Products

There are no philatelic products for this stamp issue.

Distribution: Item Number 56350, 37-cent
Kwanzaa, PSA Pane of 20

Stamp distribution offices (SDOs) will receive one- quarter of their standard automatic distribution quantities for a PSA sheet stamp. Distributions are rounded up to the nearest master carton size (40,000 stamps).

Initial Supply to Post Offices

SDOs will make a subsequent automatic distribution to Post Offices for one-quarter of their standard automatic distribution quantities using PS Form 3309, Advice of Shipment/Stamp Invoice, and PS Form 17, Stamp Requisition. SDOs must not distribute stamps to Post Offices before October 3, 2002.

Additional Supply

Post Offices requiring additional stamps must requisition them from their designated SDO using PS Form 17. SDOs requiring additional stamps must order them from the appropriate accountable paper depository (APD) using PS Form 17.

For fulfilling supplemental orders from SDOs, the San Francisco APD will receive 640,000 additional stamps; the Chicago APD will receive 1,280,000 additional stamps; the Denver APD will receive 400,000 additional stamps; and the Memphis and New York APDs will each receive 1,080,000 additional stamps.

Philatelic Requirement

SDOs with authorized philatelic centers will receive an automatic distribution of these stamps in 10 positions for subsequent distribution to each philatelic window.

Sales Policy

All Post Offices must acquire and maintain a supply of each new commemorative stamp as long as customer demand exists, until inventory is depleted, or until the stamp is officially withdrawn from sale. If supplies run low, Post Offices must reorder additional quantities using their normal ordering procedures.

- Stamp Services,
Government Relations and Public Policy, 9-5-02

STAMP ANNOUNCEMENT 02-38

Holiday Celebrations - EID

The Postal Service will issue a 37-cent Eid commemorative stamp (Item 563600) in a pressure-sensitive adhesive (PSA) pane of 20 on October 10, 2002, in Washington, DC. The stamp, designed by Mohamed Zakariya of Arlington, Virginia, goes on sale nationwide October 11, 2002. There will be no ceremony.

The Eid stamp, which is being reissued with a new denomination, commemorates the two most important festivals in the Islamic calendar: Eid al-Fitr and Eid al-Adha. The "Eid mubarak" phrase featured in Islamic calligraphy on the stamp can be paraphrased "May your religious holiday be blessed."

How to Order the First Day of Issue Postmark

Customers have 30 days to obtain the first day of issue postmark by mail. They may purchase new stamps at their local Post Office, by telephone at 800-STAMP-24, and at the Postal Store Web site at www.usps.com. They should affix the stamps to envelopes of their choice, address the envelopes (to themselves or others), and place them in a larger envelope addressed to:

HOLIDAY CELEBRATIONS EID
POSTMASTER
SPECIAL CANCELLATIONS
PO BOX 92282
WASHINGTON DC 20090-2282

After applying the first day of issue postmark, the Postal Service will return the envelopes through the mail. There is no charge for the postmark. All orders must be postmarked by November 9, 2002.

Stamp Fulfillment Services (SFS) also offers first day covers for new stamp issues and postal stationery items postmarked with the official first day of issue cancellation. Each item has an individual catalog number and is offered in the quarterly USA Philatelic catalog. Customers may request a free catalog by telephoning 800-STAMP-24 or writing to:

INFORMATION FULFILLMENT
DEPT 6270
US POSTAL SERVICE
PO BOX 219014
KANSAS CITY MO 64121-9014

First day covers remain on sale for at least 1 year after the stamp's issuance.

Philatelic Products

There are no philatelic products for the stamp issue.

Distribution: Item 563600, 37-cent EID, PSA Pane of 20

Stamp distribution offices (SDOs) will receive one- quarter of their standard automatic distribution quantities for a PSA sheet stamp. Distributions are rounded up to the nearest master carton size (40,000 stamps).

Initial Supply to Post Offices

SDOs will make a subsequent automatic distribution to Post Offices for one-quarter of their standard automatic distribution quantities using PS Form 3309, Advice of Shipment/Stamp Invoice, and PS Form 17, Stamp Requisition. SDOs must not distribute stamps to Post Offices before October 3, 2002.

Additional Supply

Post Offices requiring additional stamps must requisition them from their designated SDO using PS Form 17. SDOs requiring additional stamps must order them from the appropriate accountable paper depository (APD) using a separate PS Form 17.

For fulfilling supplemental orders from SDOs, the San Francisco APD will receive 200,000 additional stamps; the Chicago, Memphis, and New York APDs will each receive 400,000 additional stamps; and the Denver APD will receive 200,000 additional stamps.

Philatelic Requirement

SDOs with authorized philatelic centers will receive an automatic distribution of these stamps in 12 positions for subsequent distribution to each philatelic window.

Sales Policy

All Post Offices must acquire and maintain a supply of each new commemorative stamp as long as customer demand exists, until inventory is depleted, or until the stamp is officially withdrawn from sale. If supplies run low, Post Offices must reorder additional quantities using their normal ordering procedures.

- Stamp Services,
Government Relations and Public Policy, 9-5-02

STAMP ANNOUNCEMENT 02-39

Holiday Celebrations - Hanukkah

The Postal Service will issue a 37-cent Hanukkah commemorative stamp (Item 563400) in a pressure-sensitive adhesive (PSA) pane of 20 on October 10, 2002, in Washington, DC. The stamp, designed by Hannah Smotrich of Washington, DC, goes on sale nationwide October 11, 2002. There will be no ceremony.

The stamp, which is being reissued with a new denomination, was first issued in 1996 as part of the Holiday Celebrations series. This special stamp was designed in honor of Hanukkah, a Jewish celebration commemorating the rededication of the Second Temple of Jerusalem in 165 B.C.E, after its desecration 3 years earlier. Because Hanukkah centers on the miracle of light, candles are the primary symbol of the celebration.

How to Order the First Day of Issue Postmark

Customers have 30 days to obtain the first day of issue postmark by mail. They may purchase new stamps at their local Post Office, by telephone at 800-STAMP-24, and at the Postal Store Web site at www.usps.com. They should affix the stamps to envelopes of their choice, address the envelopes (to themselves or others), and place them in a larger envelope addressed to:

HOLIDAY CELEBRATIONS HANUKKAH
POSTMASTER
SPECIAL CANCELLATIONS
PO BOX 92282
WASHINGTON DC 20090-2282

After applying the first day of issue postmark, the Postal Service will return the envelopes through the mail. There is no charge for the postmark. All orders must be postmarked by November 9, 2002.

Stamp Fulfillment Services (SFS) also offers first day covers for new stamp issues and postal stationery items postmarked with the official first day of issue cancellation. Each item has an individual catalog number and is offered in the quarterly USA Philatelic catalog. Customers may request a free catalog by telephoning 800-STAMP-24 or writing to:

INFORMATION FULFILLMENT
DEPT 6270
US POSTAL SERVICE
PO BOX 219014
KANSAS CITY MO 64121-9014

First day covers remain on sale for at least 1 year after the stamp's issuance.

Philatelic Products

There are no philatelic products for this stamp issue.

Distribution: Item 563400, 37-cent Hanukkah, PSA Pane of 20

Stamp distribution offices (SDOs) will receive one- quarter of their standard automatic distribution quantities for a PSA sheet stamp. Distributions are rounded up to the nearest master carton size (40,000 stamps).

Initial Supply to Post Offices

SDOs will make a subsequent automatic distribution to Post Offices for one-quarter of their standard automatic distribution quantities using PS Form 3309, Advice of Shipment/Stamp Invoice, and PS Form 17, Stamp Requisition. SDOs must not distribute stamps to Post Offices before October 3, 2002.

Additional Supply

Post Offices requiring additional stamps must requisition them from their designated SDO using PS Form 17. SDOs requiring additional stamps must order them from the appropriate accountable paper depository (APD) using PS Form 17.

For fulfilling supplemental orders from SDOs, the San Francisco APD will receive 400,000 additional stamps; the Chicago and Memphis APDs will each receive 640,000 additional stamps; the Denver APD will receive 200,000 additional stamps; and the New York APD will receive 720,000 additional stamps.

Philatelic Requirement

SDOs with authorized philatelic centers will receive an automatic distribution of these stamps in 10 positions for subsequent distribution to each philatelic window.

Sales Policy

All Post Offices must acquire and maintain a supply of each new commemorative stamp as long as customer demand exists, until inventory is depleted, or until the stamp is officially withdrawn from sale. If supplies run low, Post Offices must reorder additional quantities using their normal ordering procedures.

- Stamp Services,
Government Relations and Public Policy, 9-5-02

Postal Bulletin Distribution

The GPO distributes the Postal Bulletin for the Postal Service to all postal facilities except classified stations and branches, contract postal units, and detached mail units, which receive copies from their administrative post office. The Postal Bulletin is also available online at http://www.usps.com (click on Info, then Postal Periodicals and Publications).

If your postal facility has access to cc:Mail, you may send a request for a new subscription order, an address and/or quantity change, or a subscription query to the cc:Mail address POSTAL BULLETIN. If you are using another email product, you can use the Internet emailaddress pbulleti@email.usps.gov.

If you do not have access to email, you may complete the order form and mail it to:

ATTN POSTAL BULLETIN
US POSTAL SERVICE
475 L'ENFANT PLZ SW RM 5540
WASHINGTON DC 20260-5540

Either way you send it, please include the "PO0"subscription number from your address label.