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Employees

ELM 17 REVISION

Employee and Labor Relations Manual

Section 519.6 was mistakenly omitted from Issue 17 of the Employee and Labor Relations Manual (ELM), dated July 2002. Effective July 2002, the ELM is revised to add Section 519.6. We will incorporate Section 519.6 into the online version of ELM 17 and into the printed version of ELM 18.

Employee and Labor Relations Manual (ELM)

* * * * *

5 Employee Benefits

510 Leave

* * * * *

519 Administrative Leave

* * * * *

[Add section 519.6 as follows:]

519.6 Nonbargaining Unit Personal Absence

519.61 Definition

Nonbargaining unit employees' personal absence time is paid time off. It is not charged as annual leave, sick leave, or any other paid leave category. Only FLSA-exempt employees are eligible for such time off.

519.62 Policy

Nonbargaining unit exempt employees are paid on a salary basis. This means that under the FLSA they are not considered to be hourly rate employees. Therefore, except for absences due to conditions covered by FMLA, partial day absences are paid the same as work time. While exempt employees are expected to work a full day, they may request time off to attend to personal matters during the workday. If approved, the time off is "personal absence time" and is not charged to annual leave, sick leave, or LWOP.

519.63 Limitations and Exceptions

519.631 Full-Day Absences

Except as provided for in 519.633 below, personal absence time is not authorized for a full-day absence, which must be charged to annual leave, sick leave, or LWOP, as appropriate. Exempt employees who intend to be absent from work for more than a half day on a workday should apply in advance for a full day of annual leave, sick leave, or LWOP, unless the absence is for an FMLA-covered condition.

519.632 Partial-Day Absences

Normally, personal absence time is limited to no more than half an employee's workday. However, when an unanticipated need for time off occurs after the employee reports to work and the employee is allowed to leave work but is unable to return, the half-day limit does not apply. For example, when an employee gets sick after 2 hours at work and must leave for the remaining 6 hours of the workday, the entire 6 hours is treated as personal absence time. However, in the case of partial-day absences for FMLA-covered conditions, managers may require the use of an appropriate leave category, e.g., sick leave.

519.633 Directed to Work

When exempt employees are directed to work a full day on a holiday or other full day in addition to normal workdays, the supervisor may grant a full day of personal absence without charging it to official leave.

519.64 Administration

519.641 General

Full-time exempt employees are expected to work a full day and part-time exempt employees are expected to work the full or partial day specified at the time of their employment. A full day is defined to include the continuous or nearly continuous time that an employee normally works in a 24-hour period. A half day is half that number of hours.

519.642 Approval

Except for postmasters and installation heads, exempt employees must obtain prior approval from their supervisors for all absences, whether or not such absences are to be charged to the employee's leave account. At the discretion of the installation head, Form 3971, Request for or Notification of Absence, may be used to request personal absences not charged to leave.

Postmasters and installation heads normally are not required to obtain advance approval for personal absences. They are required, however, to keep an accurate record of all such absences and generally to keep their manager informed of planned periods away from the office. In this respect, the manager may require the use of Form 3971 to report absences. On an individual basis, vice presidents of Area Operations may require that a postmaster or installation head obtain advance approval of all absences, including personal absences, from the plant or district manager, as appropriate, when the individual's previous performance warrants such action.

When Form 3971 is used for personal absence time, it must indicate in Remarks: "Do not charge to leave."

519.643 Full-Day Leave

Each full day of approved absence is to be charged to official leave. Absences such as court leave, military leave, holiday leave, donated leave, continuation of pay, and all administrative leave are to be approved and reflected on an exempt employee's time record.

519.65 Management Controls

519.651 Responsibility

Managers are responsible for controlling the workhours of their exempt employees. They may require the attendance of these employees during and outside of regular service hours and, when warranted, may disapprove advance requests for late arrivals, early departures, or other absences, as well as leave. These instructions are not intended to be overly restrictive, but managers must be aware of the frequency of requests for personal leave, recognize patterns in the use of this leave, and be alert to possible abuse. They must also give consideration to the amount of the current workload or urgency of a particular program or project that requires the employee's presence.

519.652 Administration

This program must be administered in a fair and equitable manner. Managers must advise their employees of the reasons for requiring their attendance during or outside of regular service hours and for denying their requests for personal absence or leave. Employees are also to be given the opportunity to informally discuss the decision with the managers.

* * * * *

- Employee Resource Management, 9-19-02

USPS-NALC NATIONAL AGREEMENT

Changes to Uniform Program Allowance, 2001-2006

Employees covered by the 2001-2006 USPS-NALC National Agreement who are eligible to receive annual clothing allowances, as specified in Employee and Labor Relations Manual (ELM) 932, Uniform Requirements, are entitled to an annual uniform allowance increase, effective on those uniform allowance anniversary dates occurring on or after November 21, 2001, as follows:

Annual allowance for all eligible employees shall be increased from the present $298 per annum to $328 per annum. (See Article 26, Section 2, Item A.)

A newly eligible employee entering the uniform program will receive an additional credit to the employee's allowance of $76 if entitled to $328 per annum. (See Article 26, Section 2, Item B.)

In the event that the Postal Service requires transitional employees to wear uniform items, local Postal Service management, at its option, may provide such uniform items, which will be returned at the time of separation. For each 3 months of service during the first term of appointment, the transitional employee may be entitled to purchase up to 25 percent of the $277 uniform allowance. The uniform purchases are reimbursed by the Postal Service direct to the vendor. Purchase and payment provisions will continue as previously agreed to by the Postal Service and NALC. (See Article 26, Section 3, Transitional Employee.)

Employee accounts have been retroactively updated to November 21, 2001, and will continue to be updated as individual employee anniversary dates occur.

- Labor Relations Policies and Programs,
Labor Relations, 9-19-02

SAFETY ALERT

Fire Prevention Week - October 6-12

Each October, the nation observes Fire Prevention Week, and this year's observance will be conducted October 6 through 12. This year's theme is Team Up for Fire SafetyTM. According to the National Fire Protection Association (NFPA), "It's a simple idea: team up with the people with whom you live, work, play, and worship so that all of you will be better prepared to prevent and, if necessary, survive a fire."

NFPA planning materials are available on its web site located at: http://www.nfpa.org/Education/fpw/fpw.asp. (Note: You need to type the URL address exactly as it is shown here, because it is case sensitive.) The materials include information on installing and testing smoke alarms, practicing escape plans, and hunting for hazards.

Managers and safety professionals should use NFPA's materials when preparing local Fire Prevention Week presentations and activities as well as encourage employees to visit NFPA's site for any additional information needed.

During this time of heightened security, fire prevention at work and takes on increased importance.

- Safety Performance Management,
Employee Resource Management, 9-19-02

NOTICE TO ALL EMPLOYEES

THRIFT SAVINGS PLAN FACT SHEET

Percentage returns released September 6, 2002, by the Federal Retirement Thrift Investment Board

ANNUAL
RETURNS
G
Fund
F
Fund
LBA
Bond
Index
C
Fund
S&P 500
Stock
Index
S *
Fund
Wilshire
4500 Stock
Index
I *
Fund
EAFE
Stock
Index
1992 7.23 7.20 7.40 7.70 7.62 - 11.87 - -12.22
1993 6.14 9.52 9.75 10.13 10.08 - 14.57 - 32.68
1994 7.22 -2.96 -2.92 1.33 1.32 - -2.66 - 7.75
1995 7.03 18.31 18.47 37.41 37.58 - 33.48 - 11.27
1996 6.76 3.66 3.63 22.85 22.96 18.52 17.18 6.27 6.14
1997 6.77 9.60 9.65 33.17 33.36 26.61 25.69 1.46 1.55
1998 5.74 8.70 8.69 28.44 28.58 7.51 8.63 20.46 20.09
1999 5.99 -0.85 -0.82 20.95 21.04 32.70 35.49 26.81 26.72
2000 6.42 11.67 11.63 -9.14 -9.10 -8.76 -15.77 -14.11 -14.17
2001 5.39 8.61 8.44 -11.94 -11.89 -2.22* -2.52* -15.42* -14.88*

*Rates of return for May (inception of S and I Funds) through December 2001.

2001
MONTHLY RETURNS
G
Fund
F
Fund
LBA
Bond
Index
C
Fund
S&P 500
Stock
Index
S
Fund
Wilshire
4500 Stock
Index
I
Fund
EAFE
Stock
Index
Sept. 0.43 1.15 1.16 -8.05 -8.08 -12.50 -12.86 -9.95 -10.13
Oct. 0.41 2.12 2.09 1.85 1.91 5.09 5.24 2.47 2.56
Nov. 0.37 -1.37 -1.38 7.62 7.67 7.84 7.77 3.56 3.69
Dec. 0.42 -0.61 -0.64 0.88 0.88 5.31 5.36 0.52 0.54
2002
MONTHLY
RETURNS
G
Fund
F
Fund
LBA
Bond
Index
C
Fund
S&P 500
Stock
Index
S
Fund
Wilshire
4500 Stock
Index
I
Fund
EAFE
Stock
Index
Jan. 0.45 0.79 0.81 -1.47 -1.46 -2.802 -1.95 -5.33 -5.31
Feb. 0.40 0.98 0.97 -1.92 -1.93 -2.64 -2.83 0.66 0.70
March 0.44 -1.66 -1.66 3.73 3.76 6.83 6.78 5.82 5.41
April 0.46 1.89 1.94 -6.06 -6.06 -1.06 -0.98 0.25 0.66
May 0.45 0.88 0.85 -0.75 -0.74 -2.39 -2.21 1.29 1.27
June 0.43 0.97 0.87 -7.10 -7.12 -6.67 -6.84 -3.87 -3.98
July 0.43 1.19 1.21 -7.70 -7.80 -9.93 -9.73 -9.99 -9.87
Aug. 0.40 1.58 1.69 0.67 0.66 0.58 0.58 -0.26 -0.23
LAST 12 MONTHS 5.22 8.12 8.11 -17.98 -18.00 -13.11 -13.18 -15.13 -14.95
Fund Invested In Index Tracked
G - Government Securities Investment Fund Special issues of U.S. Treasury securities N/A
F - Fixed Income Index Investment Fund Barclays U.S. Debt Index Fund Lehman Brothers U.S. Aggregate bond index
C - Common Stock Index Investment Fund Barclays Equity Index Fund S&P 500 stock index
S - Small Capitalization Stock Index
Investment Fund
Barclays Extended Market Index Fund Wilshire 4500 stock index
I - International Stock Index Investment Fund Barclays EAFE Index Fund Europe, Australasia, and Far East stock index

Future performance of the funds will vary and may be significantly different from the returns shown above. See the Summary of the Thrift Savings Plan for detailed information about the funds and their investment risks. The monthly returns of the TSP Funds represent net earnings for the month after deduction of accrued administrative expenses and, except for the G Fund, after deduction of trading costs and accrued investment management fees as well. The returns for the four indexes shown do not include any of these deductions.

* Implemented May 2001.

Please post on bulletin boards. Discard/recycle all previous notices.

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Finance

HANDBOOK REVISIONS

Travel Per Diem Rates - Handbooks F-15 and F-12

Effective October 1, 2002, Handbook F-15, Travel and Relocation, Appendix A, and Handbook F-12, Relocation Policy, Appendix B, II, C, are revised as follows to reflect changes in travel per diem rates.

The per diem rates for Handbook F-12 are the same as for Handbook F-15.

We will incorporate these revisions into the next printed editions of both handbooks. We will also incorporate the revisions into the online version of Handbook F-15, available on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs.

Handbook F-15, Travel and Relocation

* * * * *

Appendix A Rates

A-1 Standard Mileage Rates

A-1.1 Mileage Rates

Vehicle Cents per mile
(Including Alaska)
Privately owned automobile 36.5
Privately owned motorcycle 28.0
Privately owned airplane 97.5

A-1.2 Reimbursement for Postal Supervisors

Postal supervisors (see 5-5.2.1.2) will be reimbursed at the rate of $6.00 per day or 36.5 cents per mile, whichever is greater, when a privately owned vehicle is used. Do not use the eTravel system when claiming the $6.00 daily rate, because the excess of the daily rate over the actual mileage is taxable as compensation to the claimant. You should claim the $6.00 daily rate by submitting PS Form 1164A, Claim for Reimbursement for Postal Supervisors, to your servicing DDE site.

Odometer readings are not required on the respective claim forms; the integrity of the claim is the responsibility of the traveler. However, should the approving official have reason to question the claim, the claimant must provide evidence that supports the claim of distance traveled.

A-2 Travel Per Diem Rates

A-2.1 What Per Diem Includes

The per diem allowance includes all charges for meals; laundry and cleaning expenses; all fees and tips to waiters, bellboys, and porters; and other similar expenses.

A-2.2 Per Diem Calculation (See Chapter 7.)

A-2.3 Average Cost Localities

Unless a city is listed in the table in A-2.4, High Cost Localities, the daily per diem rate is $30.

A-2.4 High Cost Localities

The following key cities and/or areas are classified as localities with above-average lodging costs. The daily per diem rate applicable for each of these localities is indicated.

 

State and Key City1 County and/or Other Location2,3 Rate ($)
Alabama
Birmingham Jefferson 42
Decatur Morgan 34
Gulf Shores Baldwin 38
Huntsville Madison 38
Montgomery Montgomery 42
Tuscaloosa Tuscaloosa 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Arizona
Casa Grande Pinal 38
Chinle Apache 38
Flagstaff All points in Coconino County not covered under Grand Canyon per diem area 38
Grand Canyon All points in the Grand Canyon National Park and Kaibab National Forest within Coconino County 46
Kayenta Navajo 34
Phoenix and Scottsdale Maricopa 46
Tucson Pima County; Davis-Monthan AFB 42
Yuma Yuma 38

State and Key City1 County and/or Other Location2,3 Rate ($)
Arkansas
Hot Springs Pulaski 34
Little Rock Pulaski 38

State and Key City1 County and/or Other Location2,3 Rate ($)
California
Clear Lake Lake 34
Contra Costa County Contra Costa County 46
Death Valley Inyo 46
Fresno Fresno 34
Kern County Kern County 42
Los Angeles Los Angeles, Orange, and Ventura Counties; Edwards AFB; Naval Weapons Center and Ordnance Test Station, China Lake (see Santa Monica) 50
Mammoth Lakes Mono 46
Marin County Marin 46
Merced Merced 34
Modesto Stanislaus 38
Monterey Monterey 46
Napa Napa 46
Oakhurst Madera 42
Oakland Alameda 42
Ontario/Barstow/Victorville San Bernardino 42
Palm Springs Riverside 46
Point Arena/Gualala Mendocino 42
Redding Shasta 34
Sacramento Sacramento 46
San Diego San Diego 50
San Francisco San Francisco 50
San Luis Obispo San Luis Obispo 42
San Mateo/Redwood City San Mateo 46
Santa Barbara Santa Barbara 42
Santa Cruz Santa Cruz 46
Santa Monica City limits of Santa Monica (see Los Angeles) 42
Santa Rosa Sonoma 46
Solono County Solono County; Travis AFB 46
South Lake Tahoe El Dorado (see also Stateline, NV) 46
Sunnyvale/Palo Alto/San Jose Santa Clara 50
Tahoe City Placer 46
Truckee Nevada 46
Visalia Tulare 42
West Sacramento Yolo 34
Yosemite National Park Mariposa 46

State and Key City1 County and/or Other Location2,3 Rate ($)
Colorado
Aspen Pitkin 46
Boulder Boulder 46
Colorado Springs El Paso 42
Cortez Montezuma 34
Crested Butte City limits of Crested Butte (see Gunnison County) 46
Denver Denver, Adams, and Arapahoe 46
Durango La Plata 42
Fort Collins Larimer (except Loveland) 38
Glenwood Springs Garfield 34
Grand Junction Mesa 34
Gunnison Gunnison (except Crested Butte) 38
Jefferson County Jefferson 38
Loveland City limits of Loveland (see Larimer County) 34
Montrose Montrose 38
Pueblo Pueblo 38
Silverthorne/Keystone Summit 42
Steamboat Springs Routt 42
Telluride San Miguel 46
Trinidad Las Animas 34
Vail Eagle 46

State and Key City1 County and/or Other Location2,3 Rate ($)
Connecticut
Bridgeport/Danbury Fairfield 42
Hartford Hartford 42
Lakeville/Salisbury Litchfield 42
Middlesex County Middlesex 34
New Haven New Haven 38
New London/Groton New London 34
Putnam/Danielson Windham 34
Storrs/Mansfield Tolland 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Delaware
Dover Kent 38
Lewes Sussex 42
Wilmington New Castle 38

State and Key City1 County and/or Other Location2,3 Rate ($)
District of Columbia
Washington, DC (also the cities of Alexandria, Fairfax, and Falls Church, and the counties of Arlington, Fairfax, and Loudoun in Virginia; and the counties of Montgomery and Prince George's County in Maryland) (see also Maryland and Virginia) 50

State and Key City1 County and/or Other Location2,3 Rate ($)
Florida
Altamonte Springs Seminole 42
Bradenton Manatee 34
Cocoa Beach Brevard 38
Daytona Beach Volusia 42
Fort Lauderdale Broward 46
Fort Myers Lee 46
Fort Pierce Saint Lucie 42
Fort Walton Beach Okaloosa 42
Gainesville Alachua 38
Gulf Breeze Santa Rosa 42
Jacksonville/Mayport Duval; Mayport Naval Station 38
Key West Monroe 46
Kissimmee Osceola 38
Lakeland Polk 38
Leesburg Lake 34
Miami Dade 46
Naples Collier 42
Ocala Marion 34
Orlando Orange 46
Palm Beach (also the cities of Boca Raton, Delray Beach, Jupiter, Palm Beach Gardens, Palm Beach Shores, Singer Island, and West Palm Beach) Palm Beach 46
Panama City Bay 42
Pensacola Escambia 34
Punta Gorda Charlotte 38
Sarasota Sarasota 42
Sebring Highlands 34
St Augustine St Johns 42
Stuart Martin 42
Tallahassee Leon 38
Tampa/St. Petersburg Pinellas and Hillsborough 42
Vero Beach Indian River 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Georgia
Albany Dougherty 38
Athens Clarke 38
Atlanta Fulton and Gwinnett 42
Clayton County Clayton 34
Cobb County Cobb County 42
Columbus Muscogee 38
Conyers Rockdale 38
DeKalb County Dekalb 42
Dublin Laurens 34
Gwinnett County Gwinnett 34
Savannah Chatham 42

State and Key City1 County and/or Other Location2,3 Rate ($)
Idaho
Boise Ada 42
Coeur d'Alene Kootenai 38
Ketchum Blaine (except Sun Valley) 42
McCall Valley 42
Sun Valley City limits of Sun Valley (see Blaine County) 42

State and Key City1 County and/or Other Location2,3 Rate ($)
Illinois
Aurora Kane (except Elgin) 34
Chicago Cook and Lake 50
Du Page County Du Page County 42
Elgin City Limits of elgin (see Kane County) 34
Rockford Winnebago 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Indiana
Carmel Hamilton 42
Fort Wayne Allen 34
Indianapolis Marion County; Fort Benjamin Harrison 46
Lafayette Tippecanoe 34
Michigan City La Porte 38
Nashville Brown 42
South Bend St. Joseph 38
Valparaiso/Burlington Beach Porter 38

State and Key City1 County and/or Other Location2,3 Rate ($)
Iowa
Des Moines Polk 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Kansas
Kansas City/Overland Park Johnson and Wyandotte 42
Wichita Sedgwick 42

State and Key City1 County and/or Other Location2,3 Rate ($)
Kentucky
Covington Kenton 42
Lexington Fayette 34
Louisville Jefferson 42
Newport Campbell 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Louisiana
Baton Rouge East Baton Rouge Parish 42
Gonzales Ascension Parish 38
Lake Charles Calcasieu Parish 38
New Orleans/St. Bernard Orleans, St. Bernard, Plaquemine, and Jefferson Parish 46
Shreveport/Bossier City Caddo 42
Slidell St. Tammany 34
St. Francisville West Feliciana 42

State and Key City1 County and/or Other Location2,3 Rate ($)
Maine
Bar Harbor Hancock 42
Bath Sagadahoc 38
Kennebunk/Kittery/
Sanford
York 42
Portland Cumberland 42
Rockport Knox 46
Wiscasset Lincoln 42

State and Key City1 County and/or Other Location2,3 Rate ($)
Maryland
(For the counties of Montgomery and Prince George's, see District of Columbia)
Annapolis Anne Arundel 46
Baltimore Baltimore 46
Cambridge Dorchester 34
Columbia Howard 46
Frederick Frederick 34
Grasonville Queen Anne's 42
Harford County Harford County 42
Lexington Park/
Leonardtown/Lusby
St. Mary's and Calvert 38
Ocean City Worcester 46
St. Michaels Talbot 46

State and Key City1 County and/or Other Location2,3 Rate ($)
Massachusetts
Andover Essex 42
Boston Suffolk 50
Cambridge Middlesex (except Lowell) 50
Falmouth City limits of Falmouth 38
Hyannis Barnstable 42
Lowell City limits of Lowell, except Cambridge (see Middlesex County) 38
Martha's Vineyard Dukes 46
Nantucket Nantucket 46
New Bedford City limits of New Bedford (See Bristol County) 38
Northhampton Hampshire 38
Pittsfield Berkshire 42
Plymouth Plymouth 38
Quincy Norfolk 42
Springfield Hampden 38
Taunton Bristol (except New Bedford) 34
Worcester Worcester 38

State and Key City1 County and/or Other Location2,3 Rate ($)
Michigan
Ann Arbor Washtenaw 42
Berrien County Berrien 34
Charlevoix Charlevoix 42
Detroit Wayne 50
East Lansing/Lansing Ingham 42
Frankenmuth Saginaw 34
Frankfort Benzie 34
Gaylord Otsego 38
Grand Rapids Kent 38
Holland Ottawa 38
Leland Leelanau 38
Mackinac Island Mackinac 46
Midland Midland 38
Mt. Pleasant Isabella 38
Muskegon Muskegon 34
Ontonagon Ontonagon 34
Petoskey Emmet 42
Pontiac/Troy Oakland 42
Sault Ste Marie Chippewa 38
South Haven Van Buren 38
Traverse City Grand Traverse 46
Warren Macomb 38

State and Key City1 County and/or Other Location2,3 Rate ($)
Minnesota
Anoka County Anoka 38
Dakota County Dakota 38
Duluth St. Louis 42
Minneapolis/St. Paul Hennepin County and Fort Snelling Military Reservation and Navy Astronautics Group (Detachment BRAVO), and Ramsey County 50
Rochester Olmsted 38

State and Key City1 County and/or Other Location2,3 Rate ($)
Mississippi
Bay St. Louis Hancock 38
Biloxi/Gulfport Harrison 42
Robinsonville Tunica 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Missouri
Branson Taney 38
Hannibal Marion 34
Jefferson City Cole 34
Kansas City Jackson, Clay, and Kansas City International Airport 46
Osage Beach Camden 34
Platte Platte (except Kansas City International Airport) 38
Springfield Greene 34
St. Louis St. Louis and St. Charles 50
St. Robert/Fort Leonard Wood Pulaski 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Montana
Big Sky Gallatin (except West Yellowstone) 46
Polson/Kalispell Lake and Flathead 34
West Yellowstone City limits of West Yellowstone (see Gallatin County) 38

State and Key City1 County and/or Other Location2,3 Rate ($)
Nebraska
Omaha Douglas 42

State and Key City1 County and/or Other Location2,3 Rate ($)
Nevada
Incline Village/Crystal Bay City limits of Incline Village and Crystal Bay 42
Las Vegas Clark County; Nellis AFB 42
Stateline Douglas (see also South Lake Tahoe, CA) 46

State and Key City1 County and/or Other Location2,3 Rate ($)
New Hampshire
Concord Merrimack 38
Conway Carroll 42
Durham Strafford 34
Hanover/Sullivan County Grafton and Sullivan 38
Laconia Belknap 38
Manchester Hillsborough 38
Newington Rockingham County; Pease AFB except Portsmouth 38
Portsmouth City limits of Portsmouth (see Rockingham County) 42

State and Key City1 County and/or Other Location2,3 Rate ($)
New Jersey
Atlantic City Atlantic 46
Cape May Cape May (except Ocean City) 46
Cherry Hill/Camden/
Morrestown
Camden/Burlington 46
Eatontown Monmouth County; Fort Monmouth (except Freehold) 42
Edison Middlesex (except Piscataway) 34
Flemington Hunterdon 38
Freehold City limits of Freehold (see Monmouth County) 38
Millville Cumberland 34
Newark Essex, Bergen, Hudson, and Passaic 46
Ocean City City limits of Ocean City (see Cape May County) 42
Parsippany/Picatinney Arsenal/Dover Morris 42
Piscataway/Belle Mead Somerset and Middlesex 42
Princeton/Trenton Mercer County 46
Tom's River Ocean 42
Union County Union County 42

State and Key City1 County and/or Other Location2,3 Rate ($)
New Mexico
Albuquerque Bernalillo 42
Cloudcroft Otero 34
Las Cruces Dona/Ana 34
Los Alamos Los Alamos 38
Santa Fe Santa Fe 46
Taos Taos 38

State and Key City1 County and/or Other Location2,3 Rate ($)
New York
Albany Albany 46
The Bronx/Brooklyn/Queens The boroughs of the Bronx, Brooklyn, and Queens 46
Buffalo Erie 42
Glens Falls Warren 38
Ithaca Tompkins 38
Kingston Ulster 42
Lake Placid Essex 42
Manhattan The borough of Manhattan 50
Nassau County/Great Neck Nassau County 46
Niagara Falls Niagara 38
Nyack/Palisades Rockland 42
Owego Tioga 34
Poughkeepsie Dutchess 42
Rochester Monroe 46
Saratoga Springs Saratoga 42
Staten Island Richmond 46
Suffolk County Suffolk 42
Syracuse Onondaga 38
Tarrytown Westchester (except White Plains) 46
Waterloo/Romulus Seneca 34
Watkins Glen Schuyler 38
West Point Orange 38
White Plains City limits of White Plains (see Westchester County) 46

State and Key City1 County and/or Other Location2,3 Rate ($)
North Carolina
Atlantic Beach Carteret 34
Chapel Hill Orange 42
Charlotte Mecklenburg 42
Cherokee Swain 34
Fayetteville Cumberland 38
Greensboro Guilford 42
Greenville Pitt 34
Kill Devil Dare 42
New Bern/Havelock Craven 38
Raleigh Wake 42
Research Triangle Park/
Durham
Durham 46
Wilmington New Hanover 38
Winston-Salem Forsyth 42

State and Key City1 County and/or Other Location2,3 Rate ($)
Ohio
Akron Summit 42
Bellevue Huron 34
Cambridge Guernsey 34
Cincinnati Hamilton and Warren 50
Cleveland Cuyahoga 46
Columbus Franklin 42
Dayton Montgomery, Wright-Patterson AFB 34
Fairborn Greene 38
Geneva Ashtabula 38
Hamilton Butler 38
Lancaster Fairfield 34
Port Clinton/Oak Harbor Ottawa 38
Sandusky Erie 42
Toledo Lucas 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Oklahoma
Oklahoma City Oklahoma 42

State and Key City1 County and/or Other Location2,3 Rate ($)
Oregon
Ashland Jackson 46
Beaverton Washington 42
Bend Deschutes 42
Clackamas Clackamas 38
Crater Lake Klamath 34
Eugene Lane (except Florence) 42
Florence City limits of Florence (see Lane County) 38
Gold Beach Curry 34
Lincoln City/Newport Lincoln 38
Portland Multnomah 42
Seaside Clatsop 38

State and Key City1 County and/or Other Location2,3 Rate ($)
Pennsylvania
Allentown Lehigh 34
Chester/Radnor/Essington Delaware (except Wayne) 38
Easton Northampton 34
Erie Erie 34
Gettysburg Adams 38
Harrisburg Dauphin (except Hershey) 46
Hershey City limits of Hershey (see Dauphin County) 42
King of Prussia/
Fort Washington/
Bala Cynwyd
Montgomery 46
Lancaster Lancaster 42
Malvern/Downington/
Valley Forge
Chester 42
Mechanicsburg Cumberland 34
Philadelphia Philadelphia 50
Pittsburgh Allegheny 46
Reading Berks 42
Scranton Lackawanna 34
Warminster Bucks County; Naval Air Development Center 38
Wayne City limits of Wayne (see also Delaware County) 46

State and Key City1 County and/or Other Location2,3 Rate ($)
Rhode Island
East Greenwich Kent County; Naval Construction Battalion Center, Davisville 42
Newport Newport 46
Providence Providence 46

State and Key City1 County and/or Other Location2,3 Rate ($)
South Carolina
Aiken Aiken 34
Charleston/Berkeley Charleston and Berkeley 42
Columbia Richland 34
Greenville Greenville 42
Hilton Head Beaufort 46
Myrtle Beach Horry County; Myrtle Beach AFB 46

State and Key City1 County and/or Other Location2,3 Rate ($)
South Dakota
Custer Custer 34
Hot Springs Fall River 34
Rapid City Pennington 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Tennessee
Alcoa/Townsend Blount 34
Gatlinburg Sevier 42
Memphis Shelby 42
Murfreesboro Rutherford 34
Nashville Davidson 46
Williamson County Wiliamson 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Texas
Amarillo Potter 34
Arlington/Grapevine Tarrant 38
Austin Travis 42
Bryan Brazos (except College Station) 34
College Station City limits of College Station (see Brazos County) 38
Corpus Christi Nueces 42
Dallas Dallas 46
El Paso El Paso 34
Fort Davis Jeff Davis 34
Fort Worth City limits of Fort Worth 42
Galveston Galveston 46
Houston Harris County; L.B. Johnson Space Center and Ellington AFB 46
Killeen Bell 34
Laredo Webb 34
McAllen Hidalgo 38
Plano Collin 38
San Antonio Bexar 46
South Padre Island Cameron 38
Waco McLennan 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Utah
Bullfrog Garfield 34
Cedar City Iron 38
Moab Grand 38
Ogden/Layton/Davis County Weber and Davis 38
Park City Summit 46
Provo Utah 42
Salt Lake City Salt Lake; Dugway Proving Ground and Tooele Army Depot 38

State and Key City1 County and/or Other Location2,3 Rate ($)
Vermont
Burlington/St. Albans Chittenden and Franklin 38
Manchester Bennington 46
Middlebury Addison 42
Montpelier Washington 34
White River Junction Windsor 34

State and Key City1 County and/or Other Location2,3 Rate ($)
Virginia
(For the cities of Alexandria, Fairfax, and Falls Church, and the counties of Arlington, Fairfax, and Loudoun, see District of Columbia)
Charlottesville4 blank 46
Colonial Heights blank 34
Dinwiddie County Dinwiddie 34
Hopewell blank 34
Lynchburg4 blank 42
Manassas/Woodbridge Prince William 38
Petersburg blank 34
Prince George County Prince George 34
Richmond4 Chesterfield and Henrico Counties; also Defense Supply Center 42
Roanoke4 blank 38
Virginia Beach4 Virginia Beach (also Norfolk, Portsmouth, and Chesapeake) 4 42
Wallops Island Accomack 38
Williamsburg4 Williamsburg (also Hampton, Newport News, York County, Naval Weapons Station, Yorktown)4 42
Wintergreen Nelson 46

State and Key City1 County and/or Other Location2,3 Rate ($)
Washington
Anacortes Skagit and Island 42
Bremerton Kitsap 38
Everett Snohomish (except Lynnwood) 42
Friday Harbor San Juan 46
Lynnwood City limits of Lynnwood (see Snohomish County) 38
Ocean Shores Grays Harbor 42
Olympia/Tumwater Thurston 42
Port Angeles City limits of Port Angeles (see Clallam County) 42
Port Townsend Jefferson 38
Seattle King 50
Sequim Clallam (except Port Angeles) 38
Spokane Spokane 42

State and Key City1 County and/or Other Location2,3 Rate ($)
West Virginia
Berkeley Springs Morgan 38
Charleston Kanawha 42
Martinsburg/Hedgesville Berkley 34
Morgantown Monongalia 38
Shepherdstown Jefferson 38
Wheeling Ohio 38

State and Key City1 County and/or Other Location2,3 Rate ($)
Wisconsin
Brookfield Waukesha 42
Green Bay Brown 38
Lake Geneva Walworth 42
Madison Dane 42
Milwaukee Milwaukee 46
Racine Racine 34
Sheboygan Sheboygan 34
Sturgeon Bay Door 38
Wisconsin Dells Columbia 42

State and Key City1 County and/or Other Location2,3 Rate ($)
Wyoming
Cody Park 34
Jackson Teton 46
1 The per diem locality is defined as all locations within, or entirely surrounded by, the corporate limits of the key city, including independent entities located within those boundaries.
2 Per diem localities with county definitions shall include all locations locations within, or entirely surrounded by, the corporate limits of the key city as well as the boundaries of the listed counties, including independent entities located within the boundaries of the key city and the listed counties.
3 When military installations or government-related facilities (whether or not specifically named) are located partially within the city or county boundary, the applicable per diem rate for the entire installation or facility is the higher of the two rates that apply to the cities and/or counties, even though part(s) of such activities may be located outside the defined per diem locality.
4 Denotes independent cities.

A-2.5 Special Situations - Meal Reductions

When meals are furnished at no charge or nominal fee by a federal government agency, private company, etc. at a temporary duty station, meeting, conference, or training session, the per diem will be appropriately reduced as follows.

Per Diem Rate Breakfast Lunch Dinner
High Cost
50 per day
$10 $12 $26
46 per day $9 $11 $24
High Cost
42 per day
$9 $9 $22
High Cost
38 per day
$8 $8 $20
High Cost
34 per day
$7 $7 $18
Average Cost
30 per day
$6 $6 $16
Norman, OK
30 per day
$4 $6 $13
Alaska, Hawaii, Puerto Rico,
U.S. Possessions 50 per day
$10 $12 $26
International 15% of the applicable daily rate 25% of the applicable daily rate 40% of the applicable daily rate

- National Accounting,
Finance, 9-22-02

HANDBOOK F-1 REVISION/CORRECTION

Stamp Stock Destruction

Following are several revisions to the article "Handbook F-1 Revision: Stamp Stock Destruction," published in Postal Bulletin 22082 (8-8-02, pages 59-65). The revisions include two corrections.

Corrections: The 8-8-02 article said to change the heading of section 452 of Handbook F-1, Post Office Accounting Procedures to "Stamp Destruction Committee." The 8-8-02 article also said to replace the text of 452.1. In both cases, the text should remain unchanged, and revision text is provided below to restore the correct language.

The 8-8-02 article also detailed the new process for returning and destroying stamp stock from all Standard Field Accounting Procedures (SFAP) and statement of account (non-SFAP) offices. The current article revises some aspects of the process detailed on 8-8-02 and provides additional instructions as follows:

• Offices must obtain authorization from the stamp distribution office (SDO) or stamp services center (SSC) to return salable stamp stock.

• Offices must prepare an original and four copies of PS Form 17, Stamp Requisition/Stamp Return.

• Offices must separate "Return Stock" (salable stock) and "Stamps Returned for Destruction" into separate boxes.

Offices must indicate on the outside of the shipment package whether the contents are "Returned Stock" or "Stamps Returned for Destruction."

The SSC stamp stock return committee and the SSC stamp destruction committee are given specific instructions.

Offices served by SSCs are given revised instructions on handling discrepancies in stock received from suppliers and in stock to be destroyed.

We will incorporate these revisions into the next printed version of Handbook F-1 and into the next update of the online version accessible on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs.

Handbook F-1, Post Office Accounting Procedures

* * * * *

4 Managing Accountable Paper

* * * * *

42 Managing Accountable Paper at Stations, Branches, and Post Offices With Stamp Accountability

* * * * *

427 Handling Migratory Bird Hunting and Conservation Stamps

* * * * *

427.4 Unsold Bird Stamps

* * * * *

427.42 Submitting Unsold Bird Stamps

Manual Non-SFAP Offices Serviced by SDOs

* * * * *

[Revise items 3 and 4 to read as follows:]

3> Prepare an original and four copies of PS Form 17. Mark the forms as "Returned for Destruction" and as "Birds Stamps."

4> Submit to the SDO the original PS Form 17 in an envelope taped to the outside of the box and identify the box as "Bird Stamps Returned for Destruction." Ensure three copies of PS Form 17 are inside with the bird stamps and file the fourth copy locally. Do not commingle bird stamps returned for destruction with return (salable) stock.

Note: Shipments without the original PS Form 17 taped to the outside of the package will not be processed and will be returned to sender.

* * * * *

IRT Non-SFAP Offices Serviced by SDOs

* * * * *

[Revise items 2 and 3 to read as follows:]

2> Prepare an original and four copies of PS Form 17. Mark the forms as "Returned for Destruction" and as "Birds Stamps."

3> Submit to the SDO the original PS Form 17 in an envelope taped to the outside of the box and identify the box as "Bird Stamps Returned for Destruction." Ensure three copies of PS Form 17 are inside with the bird stamps and file the fourth copy locally. Do not commingle bird stamps returned for destruction with return (salable) stock.

Note: Shipments without the original PS Form 17 taped to the outside of the package will not be processed and will be returned to sender.

* * * * *

SFAP Offices Serviced by SDOs

* * * * *

[Revise items 2 and 3 to read as follows:]

2> Prepare an original and four copies of PS Form 17. Mark the forms as "Returned for Destruction" and as "Birds Stamps."

3> Submit to the SSC the original PS Form 17 in an envelope taped to the outside of the box and identify the box as "Bird Stamps Returned for Destruction." Ensure three copies of PS Form 17 are inside with the bird stamps and file the fourth copy locally. Do not commingle bird stamps returned for destruction with return (salable) stock.

Note: Shipments without the original PS Form 17 taped to the outside of the package will not be processed and will be returned to sender.

* * * * *

Non-SFAP Offices Serviced by SSCs

* * * * *

[Revise items 2 and 3 to read as follows:]

2> Prepare an original and four copies of PS Form 17. Mark the forms as "Returned for Destruction" and as "Birds Stamps."

3> Submit to the SSC the original PS Form 17 in an en- velope taped to the outside of the box and identify the box as "Bird Stamps Returned for Destruction". Ensure three copies of PS Form 17 are inside with the bird stamps and file the fourth copy locally. Do not commingle bird stamps returned for destruction with return (salable) stock.

Note: Shipments without the original PS Form 17 taped to the outside of the package will not be processed and will be returned to sender.

* * * * *

SFAP Offices Serviced by SSCs

* * * * *

[Revise items 1 and 2 to read as follows:]

1> Prepare an original and four copies of PS Form 17. Mark the forms as "Returned for Destruction" and as "Birds Stamps."

2> Submit to the SSC the original PS Form 17 in an envelope taped to the outside of the box and identify the box as "Bird Stamps Returned for Destruction." Ensure three copies of PS Form 17 are inside with the bird stamps and file the fourth copy locally. Do not commingle bird stamps returned for destruction with return (salable) stock.

Note: Shipments without the original PS Form 17 taped to the outside of the package will not be processed and will be returned to sender.

* * * * *

428 Maintaining Total Stamp Accountability

* * * * *

428.5 Handling Returned Stamp Stock

428.51 Returning Stamp Stock

* * * * *

Stamp Stock Custodian

[Replace existing text with the following:]

1> Accept amount of stamp stock returned into the unit reserve stock.

2> Request authorization from your SDO or SSC prior to returning salable stamp stock.

3> After authorization from your SDO or SSC and at the time of shipment to the SDO or SSC, prepare an original and four copies of PS Form 17 and mark the forms as "Return Stock" (salable stock).

4> Submit to the SDO or SSC the original PS Form 17 in an envelope taped to the outside of the box and identify the box as "Returned Stock." Ensure three copies of PS Form 17 are inside with the bird stamps and file the fourth copy locally. Do not commingle return (salable) stock with stock returned for destruction.

Note: Shipments without the original PS Form 17 taped to the outside of the package will not be processed and will be returned to sender.

* * * * *

428.6 Handling Stamp Stock Destroyed

* * * * *

428.64 SFAP Offices, Contract Stations, Stations, and Branches

[Revise item 1 to read as follows:]

1> Prepare an original and four copies of PS Form 17. Mark the forms as "Returned for Destruction." Submit to the SSC the original PS Form 17 in an envelope taped to the outside of the box and identify the box as "Stamps Returned for Destruction." Ensure three copies of PS Form 17 are inside with the bird stamps and file the fourth copy locally. Do not commingle return (salable) stock with stock returned for destruction.

Note: Shipments without the original PS Form 17 taped to the outside of the package will not be processed and will be returned to sender.

* * * * *

428.7 Obtaining Stamp Stock for Local Mailing Tests

* * * * *

Postal Inspectors

[Revise item 1 to read as follows:]

1> Prepare an original and four copies of PS Form 17.

* * * * *

[Revise item 3 to read as follows:]

3> Submit the original and three copies of PS Form 17 to the postmaster/station manager and keep one copy on file.

[Revise item 4 to read as follows:]

4> When the stock is received, count it and sign and print your name on the "person receiving stock" line of PS Form 17.

SFAP Offices

[Revise item 1 to read as follows:]

1> Receive the original and three copies of PS Form 17 from a postal inspector.

* * * * *

[Revise item 4 to read as follows:]

4> Keep a copy on file.

* * * * *

44 Managing Accountable Paper at a Stamp Service Center

* * * * *

446 Handling Discrepancies in Stock Received From Suppliers

* * * * *

446.4 Handling Stamp Stock to Be Destroyed

446.41 SSC Stamp Stock Return Committee

[Revise all items to read as follows:]

1> Upon receipt of returned stamp stock, the stamp stock return committee supervisor makes entries to "Returned Stock Modification," Code 2, in the SSS program by item number, quantities, value, return codes, and the appropriate postmaster's finance number and/or unit ID number as listed on the PS Form 17.

2> The committee supervisor generates a station summary report and forwards it to the district finance office.

3> The committee supervisor records the stock by registered numbers on a log pending verification.

4> The committee verifies the return stamp stock, signs the two PS Forms 17, and separates the salable excess stamp stock from nonsalable stamp stock for destruction. The committee supervisor transfers the salable excess stamp stock to a current vault for redistribution.

5> The nonsalable stamp stock for destruction is then sealed in a box, labeled with a carton number, and signed by the committee. The supervisor lists the carton numbers on a pallet listing and stores the boxes in a vaulted area awaiting destruction.

[Renumber existing 446.42 as new 446.43, and insert new 446.42 as follows:]

446.42 SSC Stamp Destruction Committee

1> Once per postal quarter, the destruction supervisor obtains a list of the stamp stock to be destroyed by item number from the return vault supervisor. The list must contain item, box, and pallet numbers.

2> The committee destroys the stamp stock from the return vault after verifying box labels, total value of stock in the boxes, and pallet numbers.

3> The members of the SDC witness the complete destruction. Upon completion, the destruction supervisor gives the total dollar amount and pallet numbers of the destroyed stock to the return vault supervisor. The return vault supervisor processes a "Stock Destroyed Modification" Code 8 for the total dollar amount of the destroyed stock. Code 8 reduces the vault inventory by the amount of the destroyed stock. The return vault supervisor generates a consolidated PS Form 3238, Stamps and Stamp Paper Destruction Certificate, from the SSS program, which lists the total value of the destroyed stock. The members of the committee verify the information on the PS Form 3238 and sign the form.

* * * * *

45 Destroying Stamp Stock

* * * * *

[Revise heading of 452 to read as follows:]

452 Procedures for Withdrawing Stamp Stock - All Post Offices and SFAP Reporting Units

[Revise heading of 452.1 to read as follows:]

452.1 Processing Specific Categories of Stamp Stock

[Replace existing text of 452.1 with the following:]

Damaged Stamps

1> Accept stamps damaged by customers as described in DMM Module P014.

2> Ensure that the credit value is marked on the booklet cover or wrapper. The credit value claimed must be apparent on the stamps.

International Reply Coupons

International Reply Coupons are documents exchanged between countries to prepay international postage (see IMM, Part 392).

>> Do not destroy exchanged foreign-issued IRCs.

Loose Stamps

>> Sell any loose stamps if possible. If the loose stamps cannot be sold, sort the stamps by denomination and paste them on letter-size paper. Enter total value on the bottom of the sheet.

Nonsalable Stamp Stock

Stock to be destroyed includes the following:

All damaged stamps, any partial packages of stamps, stamped envelopes, or postal cards.

Stock that was removed from sale at all locations, including Stamp Fulfillment Services. (Stock removed from sale at all locations is called obsolete stock.)

>> Send returned stock or stock to be destroyed to the SDO or SDN only if the minimum amount has accumulated since the last shipment. Otherwise, keep the stock at the Post Office until you have the required amount. The minimum amounts are as follows:

CAG A-G $100
CAG H and J $50
CAG K and I $25

Post Office Meter Strips

>> Report unused Post Office or PVI labels as follows:

Use PS Form 3533, Application and Voucher for Refund of Postage and Fees.

Note: Do not submit PS Forms 3533 to the SDO for destruction.

Use PS Form 1412 and record the amount in AIC 553, Stamps and Fees Refunded.

* * * * *

[Revise heading of 453 to read as follows:]

453 Stamp Destruction Committee

453.1 Responsibilities

[Replace existing text with the following:]

The stamp destruction committee (SDC) is an ad hoc group of career postal employees. The responsibilities of the committee are as follows:

1> Counting and verifying that stamp stock submitted for destruction matches the information provided on PS Form 17.

2> Logging into a spreadsheet the following information:

The finance number and unit ID of the shipper and the total amount submitted.

Date of verification.

Actual total value of stock to be destroyed.

Net difference amount (if there is a discrepancy).

3> Destruction Process:

Verifying stock to be destroyed (nonsalable only) against the spreadsheet.

Destroying nonsalable stamp stock.

Certifying that the stock has been destroyed by signing the PS Forms 17.

Forwarding the certified PS Forms 17 to the appropriate SDO or SSC manager.

If a discrepancy exists, forwarding the spreadsheet and a certified PS Form 17 to the district finance manager and the local inspector in charge, Attention: Financial Investigations Team.

Understanding and following the policies and procedures of stamp stock destruction.

Reporting any deviation from established procedures to the manager, Stamp Distribution, and the Inspection Service.

* * * * *

457 Handling Discrepancies in Stock to be Destroyed

* * * * *

Offices Served by SSC

* * * * *

[Revise items 3 and 4 to read as follows:]

3> The SSC enters the discrepancy amount as "Adjustments" with a reason code and debits or credits the SSC finance number expense account.

4> The SSC manager prepares a PS Form 824, Detail Supporting Journal Voucher and Error Correction, indicating discrepancy amounts to be transferred to the corresponding district finance number.

[Delete the note in item 4. Add new item 5 as follows:]

5> The SSC manager submits the PS Form 824 to the following address:

STAMP SERVICES
US POSTAL SERVICE
475 L'ENFANT PLAZA SW ROOM 4474-EB
WASHINGTON DC 20260-2438

* * * * *

- Revenue and Field Accounting,
Finance, 9-19-02


International Mail

ICM UPDATE

International Customized Mail

On August 30, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:

a. Term: September 13, 2002, through September 12, 2004.

b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.

c. Destination countries: Worldwide.

d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.

e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum of 3,000 pieces of EMS or $60,000 in postage for EMS.

f. Worksharing: The Mailer has agreed to:

1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.

2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).

g. Rates: The Mailer has agreed to pay postage at a rate discounted at twelve (12) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.

Exhibit 1

Annualized Volume
or Annualized Postage
Discount Applied
600 - 999 pieces or
$12,000 - $19,999
8%
1,000 - 2,999 pieces or
$20,000 - $59,999
10
3,000 or more pieces or
$60,000 or more
12

- International Business, 9-19-02