The district finance manager or designee must review the EMCA activity report at least twice a year to ensure that Expedited Services is handling negative balance account in compliance with established collection procedures. [Delete 724.1 and 724.2] * * * * * - Revenue and Field Accounting, HANDBOOK F-1 REVISION/POSTMASTERS, MANAGERS, SUPERVISORS Automated Salary Advance Collection SystemEffective at the time of conversion to Shared Services/Accounting (SS/A), a new procedure, Automated Salary Advance Collection System (ASACS), will be implemented to process salary advances that you issue to employees awaiting a payroll adjustment for nongrievance work hours. Salary advances issued will be automatically offset in the pay period that the payroll adjustment, or PS Form 50, Notification of Personnel Action, is processed. Under normal conditions, no debt or accounts receivable is created under this new automated collection process. Articles 15 and 28 of the National Agreements, and Chapters 450, Collection of Postal Debts From Nonbargaining Unit Employees, and 460, Collection of Postal Debts From Bargaining Unit Employees, of the Employee and Labor Relations Manual (ELM), are not applicable unless there is a discrepancy between the salary advance and the adjustment. If such a discrepancy exists, offices collect according to the mentioned provisions of the National Agreement and the ELM. Nonrural employees: Complete PS Form 2240, Pay, Leave, or Other Hours Adjustment Request, whenever a salary advance is issued pending the processing of a payroll adjustment for work hours for nonrural employees. The latest edition of PS Form 2240, April 2001, has incorporated PS Form 1608. All prior editions of PS Form 2240 are obsolete and should be recycled/discarded. Rural carriers: For rural carrier payroll adjustments, complete PS Form 2240-R, Rural Pay or Leave Adjustment Request, and PS Form 1608, Emergency Salary Authorization and Receipt. Complete PS Form 1608 whenever you issue a salary advance: • Because an employee has not received a salary check. • Because an employee receives an erroneous salary check. • Because of a processing error with PS Form 50. • In conjunction with PS Form 2240-R. • For grievances according to the National Agreements. A new account identifier code (AIC) has been activated to process salary advances issued pending the processing of a payroll adjustment for work hours under the process for automated collection.
Keep salary advances that you hold in local suspense at the time of conversion to the automated process, regardless of the basis for the payment, in AIC 754, and clear them following the procedures for locally settling salary advance payments in section 822.722 of Handbook F-1, Post Office Accounting Procedures. Record salary advances that you issue to employees awaiting a payroll adjustment for nongrievance work hours in AIC 554, Work Hours Adjustment Salary Advance Issued. In AIC 754, Salary Advance Issued, record salary advances issued to employees because they have not received a payroll check by scheduled pay date, because they receive an erroneous salary check that you must return for a replacement check (see 822.71), and for grievances in accordance with the National Agreements. Prepare PS Form 1608 and authorize, as applicable, the net amount listed in the payroll journal for the pay period or no more than the estimated net amount due. File PS Form 1608 locally as supporting documentation. The new accounting system, Standard Accounting for Retail (SAFR), maps salary advances that you report in AIC 754 to a master asset account (GLA 13412.754) that will provide a reporting period ending balance of outstanding employee items for each office. The postmaster, manager, supervisor, or designated employee will maintain a master control summary ledger using PS Form 25, Trust Fund Account, for each category of outstanding employee receivable items. It is your responsibility to ensure that when the employee receives the payroll check or replacement check, the employee settles immediately and that the offset for the salary advance is recorded in AIC 354, Salary Advance Cleared (GLA 13412.754). You must promptly settle outstanding salary advances (recorded in AIC 754) locally. You can order the latest edition of PS Forms 1608, 2240, and 2240-R from the Material Distribution Center (MDC) as follows: • Touch Tone Order Entry (TTOE): Call 800-332-0317, option 1, then option 2. Note: You must be registered to use TTOE. To register, call 800-332-0317, choose option 8, extension 2925, and follow the prompts to leave a message (wait 48 hours after registering before you place your first order). • E-Mail: Complete PS Form 7380, MDC Supply Requisition (manually or using F3Fill), and send it as an attachment to the e-mail address MDC Customer Service or to mcustome@email.usps.gov. • Mail: Mail a completed PS Form 7380 to the MDC at the following address: SUPPLY REQUISITIONS The relevant ordering information is as follows:
We will incorporate these revisions into the next printed version of Handbook F-1 and into the next update of the online version accessible on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs. Handbook F-1, Post Office Accounting Procedures * * * * * 5 Trust, Suspense, and Financial Differences * * * * * [Add new section 54 as follows:] 54 Employee Items and Financial Differences at SAFR Offices Employee items are defined as any unresolved employee advance salary issued, advance travel issued, and employee accountability overages or shortages. Each office maintains a master control, either a system-generated report or a summary ledger PS Form 25, Trust Fund Account, by category of employee items with the total amounts. Verify the office's master control balance against the "ending balance report" that Shared Services/Accounting (SS/A) provides to you every reporting period. Financial differences are defined as discrepancies in money orders, cash deposits, banking discrepancies, discrepancies in individual or an office's PS Form 1412, stamp stock inventory, and retail floor stock differences. SS/A charges overage or shortage differences as a credit or debit to the office expense account. 541 Reporting Employee Items 1> Use the following AIC accounts to report unresolved employee items by categories: • AIC 754, Salary Advance Issued - use for issuing advance to employees if they did not receive a payroll check by scheduled pay date or if they received an erroneous salary check that must be returned for a replacement check. • AIC 755, Emergency Travel Advance Issued - use for issuing an advance "emergency" one time nonrecurring payment locally to a bargaining unit employee, and do not exceed $500. • AIC 764, Employee Cash Credit Shortage - use for reporting cash credit shortage amount that results from a cash credit count; if the amount exceeds the tolerance, report the full amount of shortage. • AIC 767, Employee Stamp Credit Shortage - use for reporting stamp credit shortage amount that results from a stamp credit count; if the amount exceeds the tolerance, report the full amount of shortage. • AIC 057, Employee Stamp Credit Overage - use for reporting stamp credit overage amount that results from a stamp credit count; if the amount exceeds the tolerance, report the full amount of overage. • AIC 068, Employee Cash Credit Overage - use to report cash credit overage amount that results from a cash credit count; if the amount exceeds the tolerance, report the full amount of overage. 2> Use the following AIC accounts to report employee items resolved by categories: • AIC 354, Salary Advance Cleared - use for repaying a salary advance issued. • AIC 355, Travel Advance Cleared - use for repaying a travel advance issued. • AIC 364, Employee Cash Credit Shortage Cleared - use for settling a cash credit shortage issued. • AIC 367, Employee Stamp Credit Shortage Cleared - use for settling a stamp credit shortage issued. • AIC 457, Employee Stamp Credit Overage Withdrawal - use to offset part or all of a previously related shortage (managers should exercise judgment when determining the existence of a relationship that may warrant offsetting shortages and maintain appropriate documentation locally). At the expiration of one year, move any unresolved stamp stock accountability overage amounts into AIC 123, Lobby Services Revenue. • AIC 468, Employee Cash Credit Overage Withdrawal - use to offset part or all of a previously related shortage (managers should exercise judgment when determining the existence of a relationship that may warrant offsetting shortages and maintain appropriate documentation locally). At the expiration of 90 days, move any unresolved cash credit accountability overage amounts into AIC 123, Lobby Services Revenue. 3> Each office maintains a ledger sheet and master control, either a system-generated report or a summary ledger PS Form 25, Trust Fund Account, by category of employee items with the total amounts. 4> Verify the totals by categories with a system-generated ending balance report that Shared Services/Accounting (SS/A) will provide to you every reporting period. * * * * * 8 Accounting Service Center Activities * * * * * 82 Postal Service Employees * * * * * 822 Employee Compensation * * * * * 822.7 Resolving Salary Check Problems * * * * * 822.72 Interim Salary Payments [Revise 822.72 to read as follows:] 822.721 Payroll Work Hours Adjustment (Nongrievance) 1> Arrange for an interim salary payment to the employee of not more than the net amount due when an employee is underpaid because of an error in the number of work hours paid. 2> Make an interim salary payment upon request of an employee when a full day's pay is missing and the employee's net pay is incorrect. The employee's scheduled workday is considered a full day's pay. A scheduled workday may consist of 2, 4, 6, or 8 work hours. 3> Do not authorize salary payments of less than a full day's pay. 4> Do not make salary advances to terminated employees. 5> Before estimating interim salary payments to an employee, review payroll records for amounts due the Postal Service, Internal Revenue Service, or a garnishment order. 6> Have the postmaster or appropriate supervisor prepare PS Form 2240, Pay, Leave, or Other Hours Adjustment Request, in duplicate and have the employee sign both copies. Make certain that the salary advance portion is completed. For rural payroll adjustments, prepare PS Form 2240-R, Rural Pay or Leave Adjustment Request, in duplicate; and PS Form 1608, Emergency Salary Authorization and Receipt, in duplicate; and have the employee sign all copies. 7> Make payment from Postal Service funds and record the amount in AIC 554. 8> Submit one copy of PS Form 2240, or PS Form 2240-R with PS Form 1608, to support the PS Form 1412. 9> Submit the second copy of PS Form 2240, or PS Form 2240-R with PS Form 1608, to the Shared Services/Accounting (SS/A) Center for processing into the payroll adjustment processing system (APS). 10> Reconciliation will occur automatically when the related payroll adjustment is processed. 11> Prohibit salary advances to employees under any conditions other than those stated in this section. 12> The district finance manager may authorize interim payments by postmasters at cost ascertainment grouping (CAG) A-G offices to employees of other offices. 13> Keep the authorized names and titles of supervisors on file with the postmaster. 14> Units that have access to the Adjustpay module in the Time and Attendance Collection System (TACS) do not have to complete PS Form 2240; both the salary advance and the adjustment can be authorized online. Complete PS Form 2240-R and send to the SS/A Center. 822.722 Erroneous or Nonreceipt by Scheduled Date of Salary Check, and Grievances in Accordance With the National Agreements 1> Arrange an interim salary payment to the employee of not more than the net amount due when the check does not arrive by the scheduled date (check payroll journal for the pay period to determine), is returned to the ASC for the reasons stated above in section 822.71, and for grievances in accordance with the National Agreement. 2> Do not make salary advances to terminated employees. 3> Have the postmaster or appropriate supervisor prepare PS Form 1608, Emergency Salary Authorization and Receipt, in duplicate and have the employee sign the original. 4> Make payment from Postal Service funds and record the amount in AIC 754. 5> Submit the original PS Form 1608 to support the PS Form 1412. 6> Save the duplicate PS Form 1608 as a collection reminder. 7> When the employee receives the late-arriving or corrected salary check, the employee must immediately settle. 8> Record the employee's settlement in AIC 354. 9> Prohibit salary advances to employees under any conditions other than those stated in this section. 10> The district finance manager may authorize interim payments by postmasters at cost ascertainment grouping (CAG) A-G offices to employees of other offices. 11> Keep the authorized names and titles of supervisors on file with the postmaster. To issue interim salary payments, follow these guidelines:
[Renumber existing 822.73 through 822.77 as new 822.74 through 822.78; add new 822.73 to read as follows:] 822.73 Automated Salary Advance Collection System Salary advance payments will be automatically offset in the pay period that the related payroll adjustment is processed. This automated process applies only to salary advances issued pending processing of a related nongrievance work hour adjustment. This process is merely reconciliation between the salary check containing the adjustment and the original salary advance issued. Under normal conditions, there is no debt or account receivable created. Therefore, Articles 15 and 28 of the National Agreements, and Chapters 450, Collection of Postal Debts From Nonbargaining Unit Employees, and 460, Collection of Postal Debts From Bargaining Unit Employees, of the Employee and Labor Relations Manual (ELM) are not applicable unless there is a discrepancy between the salary advance and the adjustment. If such a discrepancy exists, offices collect according to the mentioned provisions of the National Agreement and the ELM. For salary advances that you issue pending the receipt of a replacement check, nonreceipt of a salary check for distribution to the employee on the scheduled pay date, and for grievances according to the National Agreements, the automated process does not apply and employees must settle when they receive the late-arriving salary check or corrected salary check. * * * * * 822.78 Payroll Disaster Contingency Plan [In renumbered 822.78, replace the reference to section "822.76" with "822.77."] [Replace the reference to "822.73(1)" with "822.74(1)."] [Replace the reference to "822.73(2)" with "822.74(2)."] * * * * * Appendix A Account Identifier Code and General Ledger Account Crosswalk [Insert AIC 554 into AIC list to read as follows:]
* * * * * - Revenue and Field Accounting, Finance, 10-31-02 HANDBOOK F-1 REVISION Sale of Postal Service-Owned Motor VehiclesEffective October 31, 2002, we will change procedures for handling the sale of Postal Service-owned motor vehicles. Note: The Motor Vehicle Facility (MVF) is no longer required to forward a copy of Standard Form 97 to the district finance office. We will incorporate these revisions into the next printed version of Handbook F-1 and into the next update of the online version accessible on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on HBKs. Handbook F-1, Post Office Accounting Procedures * * * * * 7 Accounting for Nonstamp Revenue * * * * * 79 Miscellaneous Receipts 791 Sale of Equipment, Supplies, Scrap, and Waste * * * * * 791.3 Handling Motor Vehicle Sales [Revise the text of 791.3 to read as follows:] • The purchaser makes the required payment at the Post Office with the copy of PS Form 4595, Sale- Purchase Agreement (Vehicles), prepared by the manager of Vehicle Maintenance or the manager of Motor Vehicle Facility (MVF). • The sales and service associate records the amount into AIC 154, Sale of Motor Vehicle, in the unit's PS Form 1412 and provides the purchaser a PS Form 3544, Post Office Receipt for Money. • The purchaser brings the PS Form 3544 to the MVF manager or designee. • The MVF manager completes Standard Form (SF) 97, The United States Government Certificate of Release of a Motor Vehicle, gives the original to the purchaser, retains a copy at the MVF, and forwards a copy to the San Mateo Vehicle Accounting Section (SMVAS). • The MVF is no longer required to forward a copy of SF 97 to the district finance office. * * * * * - Revenue and Field Accounting, POM REVISION Processing Refunds for PostageEffective October 31, 2002, all Post Offices may process refunds of postage stamps on business reply envelopes, postage meter stamps, permit imprints, and rejected personalized envelopes. Postal Operations Manual (POM) sections 146.1 and 146.2 will be revised to allow all Post Offices to process refunds for postage requested. Management personnel and a witness will review, verify, destroy, and authorize refunds for postage stamps on business reply envelopes, postage meter stamps, permit imprints, and rejected personalized envelopes. Standard Field Accounting Procedure (SFAP) and Statement of Account (SOA) OfficesRefunds up to $1,000 may be issued locally. If the refund amount is more than $1,000, the Post Office enters the amount into the corresponding disbursement AIC account number and enters the offset amount into AIC 075, Advance Deposit Refunds Awaiting Payment. The Post Office submits the original PS Form 3533, Application and Voucher for Refund of Postage, Fees, and Services, to the district finance office for payment. Standard Accounting for Retail (SAFR) OfficesRefunds up to $500 may be issued locally. If the refund amount is more than $500, the Post Office enters the amount into the corresponding disbursement AIC account number and enters the offset amount into AIC 280, Disbursements Sent to SS/A. The Post Office submits the original PS Form 3533 to Shared Services/Accounting (SS/A) for payment to the following address. USPS SCANNING AND IMAGING CENTER Postal Operations Manual (POM) 1 Retail Management * * * * * 14 Other Retail Services Management * * * * * 146 Exchanges and Refunds for Payment of Excess Postage [Revise the title and text of 146.1 to read as follows:] 146.1 Processing Refunds for Postage Stamps on Business Reply Mail, Postage Meter Stamps, Meter Impressions, Permit Imprints or Rejected Personalized Envelopes 146.11 Authorizing Refunds 1. The requester submits a completed PS Form 3533, Application and Voucher for Refund of Postage, Fees, and Services, with postage stamps on business reply envelopes, postage meter stamps, envelopes, or other evidence requested for refund to the Post Office. 2. A Post Office employee reviews the application and supporting papers. 3. A Post Office employee and a witness destroy the postage stamps on business reply envelopes, postage meter stamps, envelopes, or other evidence submitted. 4. The Post Office employee calculates the amount to be refunded on Part 3, Postage or Meter Stamps, of PS Form 3533 (for postage meter stamps, follow instructions outlined in Part 3, of PS Form 3533). 5. A Post Office supervisor and a witness must certify the destruction and sign on PS Form 3533, Part 3. 6. If no witness is available (CAG H-L offices only), the postmaster follows steps 2, 3, and 4 and signs PS Form 3533, Part 3. 7. The postmaster or a supervisor authorizes the amount to be refunded, ensures that the approved amount is entered in PS Form 3533, Part 2, Verification of Refund, and signs. 8. If the refund amount exceeds the authorized limit for local payments, the Post Office employee check marks PS Form 3533, Part 6, Refund not Processed at Local Post Office, and forwards it to the designated location (see Disbursements). 9. For local payments, if paid in cash (limited to $10), the payee signs PS Form 3533, Part 5, Receipt for Refund; if paid with a no-fee money order, enter the serial number and the date issued. 10. The Post Office checks off the type of refund in PS Form 3533, Part 1, Refund Requested For, and ensures the amount of refund is reported into the appropriate AIC account number in the unit's PS Form 1412. 146.12 Disbursements 146.121 Standard Field Accounting Procedures (SFAP) and Statement of Account (SOA) Offices Refunds up to $1,000 may be issued locally. If the refund amount is more than $1,000, the Post Office enters the amount into the corresponding disbursement AIC account number and enters the offset amount into AIC 075, Advance Deposit Refunds Awaiting Payment. The Post Office submits the original PS Form 3533 to the district finance office for payment. 146.122 Standard Accounting for Retail (SAFR) Offices Refunds up to $500 may be issued locally. If the refund amount is more than $500, the Post Office enters the amount into the corresponding disbursement AIC account number and enters the offset amount to AIC 280, Disbursements Sent to SS/A. The Post Office submits the original PS Form 3533 to Shared Services/Accounting (SS/A) for payment to the following address: USPS SCANNING AND IMAGING CENTER 146.2 Processing Refunds for Metered Postage * * * * * [Delete section 146.22.] * * * * * - Revenue and Field Accounting,
HANDBOOK DM-103 REVISION - SAFR OFFICES Official Mail Accounting System ChangesEffective with the implementation of Shared Services/Accounting (SS/A), the policies and procedures for processing transactions for the Official Mail Accounting System (OMAS) will change. Post Offices that report under the Standard Accounting for Retail (SAFR) system must submit OMAS report forms in batches to SS/A at Eagan for data entry and retain a copy until revenue verification is completed. SS/A and Post Office personnel resolve any discrepancies in OMAS transactions. SS/A provides accounting period OMAS revenue reports to the district finance office for distribution and to the local Post Offices for verification. SS/A also provides a quarterly and annual OMAS exception and negative report to the district finance office, which forwards the report to the Post Office to correct and resolve discrepancies in OMAS activities. All Post Offices that report business reply mail (BRM), merchandise return service, and postage due activities must close out their accounting period reports on the Friday of week 3 to ensure that SS/A receives documents in a timely manner. The following reporting period starts with week 4 of the current accounting period and ends on week 3 of the subsequent accounting period. Post Offices submit BRM activity reports whenever there is activity in the 4-week period; negative reports are not required. Ensure that permit numbers are accurate and valid when reporting activities for multiple permit numbers. Post Offices that are not supported by the PERMIT system must group manual meter and permit imprint transactions and submit them to SS/A daily. Handbook DM-103, Official Mail 1 Introduction * * * * * 18 Official Mail Accounting System Responsibilities * * * * * 182 District Responsibilities 182.1 District OMAS Coordinators * * * * * [Add note after existing text of 182.1 to read as follows:] Note: Shared Services/Accounting at the Eagan ASC monitors OMAS activities for Post Offices that report under the Standard Accounting for Retail (SAFR) system. * * * * * 5 OMAS Reporting and Verification Procedures 51 Overview [Revise the note in 51 to read as follows:] Note: Post Offices that report under Standard Accounting for Retail (SAFR) must group official mail activity reports in batches and submit them to Shared Services/Accounting (SS/A). * * * * * 53 Preparing Batches 531 General [Add new 531.1 before existing text to read as follows:] 531.1 Standard Accounting for Retail (SAFR) Post Offices • Post Offices submit official mail activity report batches to the Shared Services/Accounting (SS/A) on the Friday of week 3 of the current accounting period to ensure that SS/A receives documents in a timely manner. • The following reporting period starts with week 4 of the current accounting period and ends on week 3 of the subsequent accounting period. • Post Offices that are not supported by the PERMIT system must group manual meter and permit imprint transactions in batches and submit them to SS/A daily. [Add number and title before existing text in 531 to read as follows:] 531.2 Other Post Offices * * * * * 533 Preparing the Batch Header [Add new 533.1 before existing text to read as follows:] 533.1 Standard Accounting for Retail (SAFR) Post Offices Post Offices that report under the SAFR system must include PS Form 3637-G, Batch Header for Official Mail, in each batch of forms submitted to Shared Services/Accounting (SS/A). [Add number and title before existing text in 533 to read as follows:] 533.2 Other Post Offices * * * * * 534 Submitting a Batch to the District [Add new 534.1 before existing text to read as follows:] 534.1 Standard Accounting for Retail (SAFR) Post Offices • Post Offices submit official mail activity report batches to the Shared Services/Accounting (SS/A) on the Friday of week 3 of the current accounting period, to ensure that documents are received timely at the SS/A. • The following reporting period starts with week 4 of current accounting period and ends on week 3 of the subsequent accounting period. • Post Offices that are not supported by the PERMIT system must group manual meter and permit imprint transactions in batches and submit them to SS/A daily. [Add number and title before existing text in 534 to read as follows:] 534.2 Other Post Offices * * * * * 54 Verifying and Correcting Processed Batches 541 Batch Transaction Reports * * * * * [Add paragraph after existing text to read as follows:] Post Offices that report under the SAFR system submit OMAS report forms in batches to SS/A at Eagan for data entry and retain a copy until revenue verification is completed. SS/A and Post Office personnel resolve discrepancies in OMAS transactions. 542 Verifying Batches [Add note after existing text to read as follows:] Note: Post Offices under SAFR submit OMAS report forms in batches to SS/A at Eagan for data entry and retain a copy until revenue verification is completed. SS/A and Post Office personnel resolve any discrepancies in OMAS transactions. 543 Maintaining a Batch Cleared File * * * * * [Add paragraph after existing text to read as follows:] Post Offices that report under the SAFR system submit OMAS report forms in batches to SS/A at Eagan for data entry and retain a copy until revenue verification is completed. SS/A and Post Office personnel resolve any discrepancies in OMAS transactions. 544 Correcting Errors in Rejected Transactions [Add paragraph after existing text and note to read as follows:] Post Offices that report under the SAFR system submit OMAS report forms in batches to SS/A at Eagan for data entry and retain a copy until revenue verification is completed. SS/A and Post Office personnel resolve any discrepancies in OMAS transactions. 6 Monitoring OMAS Activities 61 General * * * * * [Add note after existing text to read as follows:] Note: Shared Services/Accounting (SS/A) at the Eagan Accounting Service Center (ASC) monitors OMAS activities for Post Offices that report under the Standard Accounting for Retail (SAFR) system. 62 Monitoring OMAS Revenues * * * * * [Add note after existing text to read as follows:] Note: Post Offices that report under the SAFR system submit OMAS report forms in batches to SS/A at Eagan for data entry and retain a copy until revenue verification is completed. SS/A and Post Office personnel resolve any discrepancies in OMAS transactions. SS/A at the Eagan ASC monitors OMAS activities. 63 Monitoring Suspended Transactions * * * * * [Add note after existing text to read as follows:] Note: Shared Services/Accounting at the Eagan ASC monitors OMAS activities and suspended transactions. 64 Monitoring Open Batches [Add sentence to end of existing paragraph to read as follows:] * * *SS/A at the Eagan ASC monitors OMAS activities. * * * * * - Revenue and Field Accounting,
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| Annualized Volume or Annualized Postage | Discount Applied |
|---|---|
|
600 - 999 pieces or $12,000 - $19,999 |
8% |
|
1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
|
3,000 or more pieces or $60,000 or more |
12 |
On October 4, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:
a. Term: October 18, 2002, through October 17, 2005.
b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.
c. Destination countries: Worldwide.
d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.
e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum of 1,000 pieces of EMS.
f. Worksharing: The Mailer has agreed to:
1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.
2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).
g. Rates: The Mailer has agreed to pay postage at a rate discounted at ten (10) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.
Exhibit 1
| Annualized Volume or Annualized Postage | Discount Applied |
|---|---|
|
600 - 999 pieces or $12,000 - $19,999 |
8% |
|
1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
|
3,000 or more pieces or $60,000 or more |
12 |
On October 4, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:
a. Term: October 18, 2002, through October 17, 2003.
b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.
c. Destination countries: Worldwide.
d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.
e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum of 1,000 pieces of EMS.
f. Worksharing: The Mailer has agreed to:
1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.
2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).
g. Rates: The Mailer has agreed to pay postage at a rate discounted at ten (10) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.
Exhibit 1
| Annualized Volume or Annualized Postage | Discount Applied |
|---|---|
|
600 - 999 pieces or $12,000 - $19,999 |
8% |
|
1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
|
3,000 or more pieces or $60,000 or more |
12 |
On October 8, 2002, the Postal Service entered into an International Customized Mail (ICM) Service Agreement with a Qualifying Mailer. In accordance with International Mail Manual (IMM) 297.4, the Postal Service now makes public the following information concerning the Agreement:
a. Term: October 22, 2002, through October 21, 2003.
b. Type of mail: Global Express MailTM (EMS). Every item must conform to the mailing requirements set forth in the IMM for EMS.
c. Destination countries: Worldwide.
d. Service provided by the Postal Service: The Postal Service has agreed to transport EMS to international destinations for delivery by the appropriate authorities.
e. Minimum volume commitments: The Mailer has agreed to meet an annualized minimum commitment of 1,000 pieces of EMS or $20,000 in postage for EMS.
f. Worksharing: The Mailer has agreed to:
1. Comply with the terms and conditions for mailing EMS as set forth in the IMM.
2. Pay postage for EMS by means of a dedicated Express Mail Corporate Account (EMCA) in accordance with the EMCA requirements set forth in the Domestic Mail Manual (DMM).
g. Rates: The Mailer has agreed to pay postage at a rate discounted at ten (10) percent off nondiscounted published rates in effect on the date of mailing in accordance with Exhibit 1.
Exhibit 1
| Annualized Volume or Annualized Postage | Discount Applied |
|---|---|
|
600 - 999 pieces or $12,000 - $19,999 |
8% |
|
1,000 - 2,999 pieces or $20,000 - $59,999 |
10 |
|
3,000 or more pieces or $60,000 or more |
12 |
On October 17, 2002, the Postal Service amended an International Customized Mail (ICM) Service Agreement dated October 12, 2001. The Agreement was published on page 14 of Postal Bulletin 22063 (11-15-01). The Amendment modifies the term of the Agreement. In accordance with International Mail Manual (IMM) 297.4, the Postal Service previously announced entering into an ICM Service Agreement with this Qualifying Mailer and now makes public the following information regarding this Amendment:
a. Term: October 17, 2001, through October 16, 2005.
b. Type of mail: All other provisions of the Agreement shall remain in force.
c. Destination countries: All other provisions of the Agreement shall remain in force.
d. Service provided by the Postal Service: All other provisions of the Agreement shall remain in force.
e. Minimum volume commitments: All other provisions of the Agreement shall remain in force.
f. Worksharing: All other provisions of the Agreement shall remain in force.
g. Rates: All other provisions of the Agreement shall remain in force.
- International Business, 10-31-02
As a community service, the Postal Service offers pictorial cancellations to commemorate local events celebrated in communities throughout the nation. A list of events for which pictorial cancellations are authorized appears below. If available, the sponsor of the pictorial cancellation appears in italics under the date. Also provided, as space permits, are illustrations of those cancellations that were reproducible and available at press time.
People attending these local events may obtain the cancellation in person at the temporary Post Office station established there. Those who cannot attend the event, but who wish to obtain the cancellation, may submit a mail order request. Pictorial cancellations are available only for the dates indicated, and requests must be postmarked no later than 30 days following the requested pictorial cancellation date.
All requests must include a stamped envelope or postcard bearing at least the minimum First-Class Mail® postage. Items submitted for cancellation may not include postage issued after the date of the requested cancellation. Such items will be returned unserviced.
Customers wishing to obtain a cancellation should affix stamps to any envelope or postcard of their choice, address the envelope or postcard to themselves or others,insert a card of postcard thickness in envelopes for sturdiness, and tuck in the flap. Place the envelope or postcard in a larger envelope and address it to: PICTORIAL CANCELLATIONS, followed by the NAME OF THE STATION,ADDRESS, CITY, STATE, ZIP + 4 CODE, exactly as listed below (using all capitals and no punctuation, except the hyphen in the ZIP + 4 code).
Customers can also send stamped envelopes and postcards without addresses for cancellation, as long as they supply a larger envelope with adequate postage and their return address. After applying the pictorial cancellation, the Postal Service returns the items (with or without addresses) under addressed protective cover.
The following cancellations have been extended for 30 days.
September 27-28, 2002
Albany Township Historical Society
250TH ANNIVERSARY STATION
POSTMASTER
3759 RTE 737
KEMPTON PA 19529-9998
The following cancellations have been extended for 60 days.
September 6, 2002
BATTLE OF WASHINGTON 140TH ANNIVERSARY STATION
POSTMASTER
PO BOX 9998
WASHINGTON NC 27889-9998
September 11, 2002
Postal Service
HEROES OF 2001 STATION
POSTMASTER
PO BOX 9998
MINOT ND 58701-9998
September 20, 2002
HARTFORD CT STATION
CUSTOMER RELATIONS COORDINATOR
141 WESTON ST
HARTFORD CT 06101-9998
| October 5, 2002
Philatelic Club of Will County WILLCOPEX STATION POSTMASTER 2000 MCDONOUGH ST JOLIET IL 60436-9998 |
| October 5, 2002
Neuter or Spay WOOFSTOCK STATION POSTMASTER 330 WEST 2ND ST NORTH WICHITA KS 67202-9998 |
| October 9, 2002
Dr Mary Kate Lawler CHEYENNE WYOMING STATION POSTMASTER 4800 CONVERSE AVE CHEYENNE WY 82009-9998 |
| October 9-12, 2002
Postal Service NORSK HOSTFEST STATION POSTMASTER PO BOX 9998 MINOT ND 58701-9998 |
| October 11, 2002
Mercersburg Chamber of Commerce 140TH ANNIVERSARY STATION POSTMASTER PO BOX 9998 MERCERSBURG PA 17236-9998 |
| October 12, 2002
Burleson Post Office TOWN IDOL KELLY CLARKSON STATION POSTMASTER 232 SOUTHWEST JOHNSON AVE BURLESON TX 76028-9998 |
| October 13, 2002
Levitz Memorial Park LEVITZ PARK STATION POSTMASTER PO BOX 9998 GRANTVILLE PA 17028-9998 |
| October 13, 2002
American Cancer Society MAKING STRIDES AGAINST BREAST CANCER STATION POSTMASTER 675 WOLF LEDGES PKWY AKRON OH 44309-9998 |
| October 16, 2002
Postal Service SPAY NEUTER PET STATION POSTMASTER 101 TODD ST BROOKNEAL VA 24528-9998 |
| October 17, 2002
Borger Stamp Club BORPEX STATION POSTMASTER 500 SOUTH MCGEE ST BORGER TX 79007-9998 |
| October 18-19, 2002
Burnt Cabins Civics Association BURNT CABINS STATION POSTMASTER PO BOX 9998 BURNT CABINS PA 17215-9998 |
| October 19, 2002
STADIUM STATION POSTMASTER 701 NORTH LOARA ST ANAHEIM CA 92803-9998 |
| October 19, 2002
BICENTENNIAL STATION POSTMASTER PO BOX 9998 BROOKNEAL VA 24528-9998 |
| October 20, 2002
PAWS ON PARADE STATION POSTMASTER 5 GLYNDON AVE REISTERSTOWN MD 21136-9998 |
| October 20, 2002
Batsto Citizens Committee COUNTRY LIVING FAIR STATION POSTMASTER 114 SOUTH 3RD ST HAMMONTON NJ 08037-9998 |
| October 26, 2002
Postmark Collectors Club POSTMARK COLLECTORS CLUB STATION POSTMASTER 725 DUNLAWTON AVE PORT ORANGE FL 32127-9998 |
| October 26 2002
Animal Welfare Association AWA SPAY/NEUTER STATION POSTMASTER 123 EAST MAIN ST MARLTON NJ 08053-9998 |
| October 27, 2002
Batsto Citizens Committee JERSEY DEVIL STATION POSTMASTER 114 SOUTH THIRD ST HAMMONTON NJ 08037-9998 |
| October 29, 2002
CENTRAL VALLEY COALITON FOR ANIMALS STATION POSTMASTER PO BOX 9998 FRESNO CA 93710-9998 |
| October 31, 2002
HALLOWEEN STATION POSTMASTER PO BOX 9998 NATIONAL CITY CA 91950-9998 |
| October 31, 2002
Lawn Post Office AMERICAN BATS STATION POSTMASTER PO BOX 9998 LAWN TX 79530-9998 |
| November 1, 2002
Thurber Historical Association Inc THURBER STATION POSTMASTER 109 GORDON RD MINGUS TX 76463-9998 |
| November 1, 2002
Louisa Elementary School Family Resource Center FRC STATION POSTMASTER PO BOX 9998 LOUISA KY 41230-9998 |
| November 1-3, 2002
Sitka WhaleFest SITKA WHALEFEST STATION POSTMASTER PO BOX 9998 SITKA AK 99835-9998 |
| November 1-30, 2002
Lake City Community College ANNIVERSARY STATION POSTMASTER 320 NORTH 1ST ST LAKE CITY FL 32055-9998 |
| November 2, 2002
Kentucky Book Fair KENTUCKY BOOK FAIR STATION POSTMASTER PO BOX 9998 FRANKFORT KY 40601-9998 |
| November 2, 2002
Sylvester Post Office SYLVESTER COMING STATION POSTMASTER 399 FM 57 SOUTH SYLVESTER TX 79560-9998 |
| November 2, 2002
Cumberland Valley Philatelic Society EXPO STATION POSTMASTER PO BOX 9998 CHAMBERSBURG PA 17201-9998 |
| November 2, 2002
Pennsylvania Historical and Museum Commission DRAKE WELL STATION POSTMASTER 135 WEST SPRING ST TITUSVILLE PA 16354-9998 |
| November 2, 2002
THE AUTUMN FESTIVAL STATION POSTMASTER 260 NORTH INDUSTRIAL DR ORANGE CITY FL 32763-9998 |
| November 2, 2002
Philatelic Society of Pittsburgh FROSTYS PITTPEX STATION MANAGER 1001 CALIFORNIA AVE PITTSBURGH PA 15233-9998 |
| November 2, 2002
RI Women Veterans Memorial Project RHODE ISLAND WOMEN VETERANS MEMORIAL STATION POSTMASTER 260 SOUTH COUNTY TRAIL EXETER RI 02822-9998 |
| November 2, 2002
Success by Six / United Way CHILDRENS BOOK FEST STATION POSTMASTER C O PHILATELIC CLERK 5640 EAST TAFT RD SYRACUSE NY 13220-9998 |
| November 2, 2002
Johnstowns Historical Society FOUNDERS DAY STATION POSTMASTER 121 CASTLE PINES AVE JOHNSTOWN CO 80534-9072 |
| November 2-3, 2002
Pioneer Settlement for the Creative Arts FALL COUNTRY JAMBOREE STATION POSTMASTER 1680 RAILROAD AVE BARBERVILLE FL 32105-9998 |
| November 2-3, 2002
Lake Weir Chamber of Commerce OCKLAWAHA RIVER RAIDS STATION POSTMASTER 13470 EAST HWY 25 OCKLAWAHA FL 32179-9998 |
| November 4, 2002
INCORPORATION CENTENNIAL STATION POSTMASTER PO BOX 9998 HANCOCK WI 54943-9998 |
| November 5, 2002
ASCE 150TH ANNIVERSARY STATION POSTMASTER SPECIAL CANCELLATION UNIT 3300 V ST NORTHEAST WASHINGTON DC 20018-9998 |
| November 6-8, 2002
Old Antarctic Explorers Association OAEA REUNION STATION POSTMASTER 1400 WEST JORDAN ST PENSACOLA FL 32501-9998 |
| November 7-8, 2002
Council Bluffs Public Library Foundation SILENT HILLS STATION POSTMASTER 8 SOUTH 6TH ST COUNCIL BLUFF IA 51501-9998 |
| November 8, 2002
HIKING STATION POSTMASTER PO BOX 9998 PIKEVILLE TN 37367-9998 |
| November 8, 2002
Alaska Bald Eagle Festival HAINES AK STATION POSTMASTER PO BOX 9998 HAINES AK 99827-9998 |
| November 8-10, 2002
Tidewater Stamp Club WATERFOWL FESTIVAL STATION POSTMASTER 116 EAST DOVER ST EASTON MD 21601-9998 |
| November 9, 2002
Allen County War Memorial Coliseum VETERANS DAY REDEDICATION STATION POSTMASTER 1501 SOUTH CLINTON ST FORT WAYNE IN 46802-9998 |
| November 9, 2002
ST CASIMIR STATION MANAGER MOWS 900 EAST FAYETTE ST BALTIMORE MD 21233-9715 |
| November 9, 2002
ST CASIMIR STATION MANAGER MOWS 900 EAST FAYETTE ST BALTIMORE MD 21233-9715 |
| November 9, 2002
General Patton Memorial Museum VETERANS DAY STATION POSTMASTER 45805 FARGO ST INDIO CA 92201-9998 |
| November 9, 2002
National Board for Professional Teaching Standards NBPTS STATION POSTMASTER PO BOX 85530 SAN DIEGO CA 92186-9998 |
| November 9, 2002
Village of Clemmons PARADE ROUTE STATION POSTMASTER 3630 CLEMMONS RD CLEMMONS NC 27012-9998 |
| November 9, 2002
Johnstown Stamp Club SHIP HOTEL STATION POSTMASTER 111 FRANKLIN ST JOHNSTOWN PA 15901-9998 |
| November 9-10, 2002
City of Gainesville DOWNTOWN FESTIVAL AND ART SHOW STATION POSTMASTER 4600 SW 34TH ST GAINESVILLE FL 32608-9998 |
| November 9-10, 2002
Rubber City Stamp Club RCSC EXHIBITION STATION POSTMASTER 675 WOLF LEDGES PKWY AKRON OH 44309-9998 |
| November 9-10, 2002
Mid Cities Stamp Club EXHIBITION STATION POSTMASTER 1251 WILLIAM D TATE AVE GRAPEVINE TX 76051-9998 |
| November 10, 2002
US MARINE CORPS 227 YEARS OF SERVICE SEMPER FI STATION POSTMASTER PO BOX 9998 SO BOSTON VA 24592-9998 |
| November 10, 2002
Long Island Postal Veterans Coalition MEMORIAL PARK STATION BRANCH MANAGER PO BOX 9998 MELVILLE NY 11747-9998 |
| November 10, 2002
REMEMBRANCE STATION POSTMASTER 231 SOUTH MAIN ST HALIFAX VA 24558-9998 |
| November 11, 2002
VETERANS DAY STATION POSTMASTER 260 NORTH INDUSTRIAL DR ORANGE CITY FL 32763-9998 |
| November 11, 2002
VETERANS OF FOREIGN WARS STATION POSTMASTER PO BOX 9998 1335 JEFFERSON RD ROCHESTER NY 14692-9998 |
| November 13, 2002
Texas Prison Museum TEXAS PRISON MUSEUM STATION POSTMASTER 3190 HIGHWAY 30 WEST HUNTSVILLE TX 77340-9998 |
- Stamp Services,
Government Relations and Public Policy, 10-31-02
Special Cancellation Die Hubs
Postmasters and plant managers who have any of the special cancellation die hubs listed below may use them for the periods designated. At the end of the period, these die hubs must be withdrawn and stored. Postmasters and plant managers who do not have these special die hubs may not request them from the sponsors.
| Cancellation | Period of Use |
|---|---|
| Only You Can Prevent Forest Fires | April 1-Oct. 31 |
| Peace Corps Anniversary, Making a Difference | Sept. 1-Oct. 31 |
| Employ People With Disabilities | Sept. 1-Nov. 30 |
| Give to the United Way | Sept. 15-Nov. 15 |
| Learn About Lupus, October Is Lupus Awareness Month | Oct. 1-Oct. 31 |
| Radon Action Week, Protect Your Family, Test Your | Oct. 1-Oct. 31 |
| Support Infection Control Week | Oct. 1-Nov. 30 |
| Help Retarded Children | Nov. 1-Nov. 30 |
| Military Families Recognition Day | Nov. 1-Nov. 30 |
| National Adoption Month | Nov. 1-Nov. 30 |
| National Philanthropy Day, Love of Humankind | Nov. 1-Nov. 30 |
| Use Christmas Seals, Support Your Lung Association | Nov. 8-Dec. 31 |
| Support American Education Week | Nov. 10-Nov. 30 |
| Autistic Children, Hope Through Research and Education | Dec. 1-Dec. 31 |
|
- Mail Preparation and Standards, Pricing and Classification, 10-31-02 |
|
PUBLICATION 192 REVISION
Publication 192, Stamp Cool-Lecting 1-2-3, has been revised as a brochure. Publication 192 is a promotional tool for use in attracting young people to the hobby of stamp collecting. The selection of stamps in Publication 192 is a duplication of the 2002 National Stamp Collecting Month booklet contained in a package distributed to schools, libraries, youth organizations, and Post Offices across the country. Publication 192 is simple, contains easy-to-understand instructions on how to begin a stamp collection, and is illustrated with appealing, fun images. A copy of the cover of the revised publication appears below.
The online version of Publication 192 will be available soon on the Postal Service PolicyNet Web site at http://blue.usps.gov/cpim; click on PUBs.
In mid-November, you will be able to order PUB 192 from the Material Distribution Center. We will publish detailed ordering information for the revised Publication 192 in a future issue of the Postal Bulletin.
- Stamp Services,
Government Relations and Public Policy, 10-31-02
®
This office will be CLOSED
Monday,
November 11, 2002,
to observe
Veterans Day.
®
This office will be CLOSED
Thursday,
November 28, 2002,
to celebrate
Thanksgiving Day.
NOTICE
For vehicle maintenance that you cannot purchase using local purchase procedures, submit electronic requests to the Philadelphia Vehicles Category Management Center (CMC) at the following address:
VEHICLES CATEGORY MANAGEMENT CENTER
PO BOX 40592
PHILADELPHIA PA 19197-0592
The following table shows which buying office purchases vehicle maintenance, the types of payment accepted, and whether a vehicle maintenance agreement is required.
| Value of Requirement | Buying Office | Payment Type | Procedure |
|---|---|---|---|
| Less than $2,500 per year | Local purchase | Local payment (U.S. Bank Voyager Fleet Card, money order, etc.) | No written agreement required |
| More than $2,500 per year with one supplier | Vehicles CMC |
U.S. Bank Voyager
Fleet Card
or San Mateo Accounting Service Center from the Vehicle Management Accounting System |
Vehicle maintenance agreement |
The Department of Labor has advised the Postal Service that the Service Contract Act applies only to service agreements that require performance from a single supplier on a scheduled or as-needed basis and the aggregated amount spent exceeds $2,500. The Philadelphia Vehicles CMC is the contracting office for vehicle maintenance agreements.
- Supply Chain Management Strategies,
Supply Management, 10-31-02
INSTALLATION HEADS, DMMSS, AND MAOS
Installation heads and material accountability officers (MAOs) are reminded of the policy contained in Handbook AS-701, Material Management, Section 541.28, Internal Reviews. That policy requires that under the guidance of the district material management specialist (DMMS), either the installation head or MAO conduct a semiannual internal review and evaluation of the status of property records and files. Follow the steps below to complete the review and evaluation process.
1. If you have delegated MAO assistants, meet with them and discuss the material accountability background of the installation.
2. Review the local standard operating procedures.
3. Randomly select and inventory 10 percent of capital items and 10 percent of sensitive items.
4. Review files and records to verify that those required by Handbook AS-701 Chapter 5, Asset Accountability, are being maintained.
5. Review the past six accounting period change lists to ensure that they have been properly verified.
- National Supply Management Programs,
Supply Management, 10-31-02
The GPO distributes the Postal Bulletin for the Postal Service to all postal facilities except classified stations and branches, contract postal units, and detached mail units, which receive copies from their administrative post office. The Postal Bulletin is also available online at http://www.usps.com (click on Info, then Postal Periodicals and Publications).
If your postal facility has access to cc:Mail, you may send a request for a new subscription order, an address and/or quantity change, or a subscription query to the cc:Mail address POSTAL BULLETIN. If you are using another email product, you can use the Internet emailaddress pbulleti@email.usps.gov.
If you do not have access to email, you may complete the order form and mail it to:
ATTN POSTAL BULLETIN
US POSTAL SERVICE
475 L'ENFANT PLZ SW RM 5540
WASHINGTON DC 20260-5540
Either way you send it, please include the "PO0"subscription number from your address label.
